I firmly believe that holidays are a time for joy, laughter, and connecting with loved ones. But they also can be super stressful, especially if you’re planning a large holiday party.

It doesn’t have to be that way, though. It is possible to plan a memorable holiday party without being swept up in a whirlwind of anxiety and aggravation. The keys are giving yourself plenty of time to work out the details, making clear communication a priority, and understanding that it won’t be the end of the world if some of your plans go off track.

Here’s a more detailed look at the art of low-stress holiday party planning.

START EARLY AND CREATE A TIMELINE

Few things in life are more stressful than a pressing deadline, especially if you’re not completely confident you’ll meet it. If you’re arranging a holiday party, don’t put yourself in that situation. Start your planning process early, ideally, several months before your event.

Start by creating a detailed timeline that breaks down all the tasks you need to accomplish. This might include:

• Setting your event date

• Set a budget (You’ll find more details below.)

• Recruiting helpers

• Selecting and booking your venue

• Deciding on a theme

• Creating and sending invitations

• Planning the menu (including beverages, appetizers, and desserts)

• Arranging decorations

• Organizing activities and entertainment

Aim to tackle several of these to-dos a week. Then, you’ll be much less likely to deal with that dreaded last-minute push to get everything done.

SET A REALISTIC BUDGET

Another factor that can nudge you from holiday joy to the bah-humbug zone is financial stress. That’s why setting a budget, an honest budget, early in your planning process is so important.

Start by determining how much you can comfortably spend on the party. Then, break down your budget into categories: venue, food and drinks, decorations, and entertainment. I highly recommend including a small buffer for unexpected expenses; they almost always surface when you’re planning an event.

Once you have a clear budget in place, it will be much easier to make decisions and avoid overspending.

CHOOSE THE RIGHT VENUE

As a venue owner, I’m probably a bit biased on this topic, but selecting the right location for your holiday party really can reduce your planning stress. Having that major to-do checked off, and finding a place you love, makes you feel better. Here are some factors to think about while you’re doing your research. Look for a venue that:

• Aligns with your party theme

• Can accommodate your guest list

• Provides amenities like tables, chairs, and audio-visual equipment

• Offers on-site catering or allows outside catering

• Has ample parking or is easily accessible by public transportation

Many venues also offer event planning services, which can take a significant load off your shoulders. Don't hesitate to ask about these services when you’re booking your venue.

EMBRACE SIMPLICITY IN YOUR THEME AND DECORATIONS

It can be quite tempting to go all out with elaborate decorations— who can resist a life-sized gingerbread house or a Griswold-inspired Christmas light display?

Just remember that simplicity can be elegant and, even better, stress-reducing. Choose a straightforward theme that's easy to execute. For example, a winter wonderland theme can be achieved with white and silver decorations, fairy lights, and some fake snow.

Another tip: Use your venue's existing decor to your advantage. Many places will be decorated for the holidays, which can significantly reduce your workload. For table decorations, consider simple centerpieces like candles, pinecones, or small ornaments in clear vases.

PLAN A STRESS-FREE MENU

Food is a central part of any holiday celebration. (Did you just picture your favorite holiday goodie?) Yes, it’s important, but it doesn't have to be a source of stress. Consider these tips for a hassle-free menu:

• If your budget allows, hire a catering service. They can handle everything from food preparation to service and cleanup.

• Opt for a buffet-style meal instead of a seated dinner. This allows for more flexibility and requires less coordination.

• Include a mix of hot and cold dishes to reduce last-minute preparation.

• Don't forget about dietary restrictions. Include vegetarian, vegan, and gluten-free options.

• For beverages, set up a self-serve drink station or hire a bartender.

DELEGATE AND ACCEPT HELP

This is key: You don't have to do everything yourself. Delegating tasks not only reduces your stress, but it also allows others to contribute to the celebration, which fosters a sense of community and shared ownership. Here are some ways to share the load:

• Assign specific tasks to trusted friends or family members.

• If you're planning a company party, form a planning committee to share responsibilities.

• If possible, hire professionals for tasks like decorating or entertainment.

• Accept offers of help from guests who ask if they can contribute.

It really is OK to not have control over every single detail. Trusting others can significantly reduce your stress levels.

PLAN FOR ENTERTAINMENT AND ACTIVITIES

Keep your guests engaged with some planned entertainment or activities. This doesn't have to be complicated or expensive. Some ideas include:

• Holiday-themed trivia or games

• A photo booth with festive props

• Background music or a small live band

• A gift exchange or Secret Santa

• A holiday movie playing on a screen in the background

Having some structured activities can help break the ice and keep the party flowing smoothly. Understanding that, hopefully, will ease your stress about keeping guests entertained.

PREPARE FOR THE UNEXPECTED

No matter how well you plan, there's always a chance that something unexpected might happen. Prepare a small emergency kit with items like:

• Safety pins

• Stain remover

• Extra extension cords

• Batteries

• First-aid supplies

• Backup decorations

Having these on hand can help you quickly address any minor issues that arise and keep your stress levels in check.

TAKE CARE OF YOURSELF

In the midst of all the planning, don't forget to take care of yourself. Make sure you're getting enough sleep, eating well, and taking breaks when needed. Schedule some personal time in the days leading up to the event to relax and recharge. Think about it this way: A stressed host can affect the overall mood of the party, so your well-being is crucial to the event's success.

FOCUS ON THE JOY, NOT PERFECTION

Don’t lose sight of the goal of a holiday party, which is to celebrate and enjoy time with others. It's easy to get caught up in trying to make everything perfect, but often, it's the imperfect moments that make the best memories. If something doesn't go exactly as planned, take a deep breath and remind yourself of the true purpose of the gathering.

The Bell Tower on 34th is one of the leading luxury event venues in Texas, known for our beautiful grounds, grand staircase, and decadent, Old World atmosphere.

Our experienced team works closely with customers to help them realize their event vision.

Contact us to learn more about holding a celebration here.

 The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355