How Projection Mapping Can Transform Your Event

When you plan events, mesmerizing attendees tends to be high on your list of priorities. These days, you have a technological tool to help you get there: projection mapping.

With projection mapping, you can transform any surface—walls, dance floors, or tables—into an immersive, interactive display. With it, an anniversary couple might watch their wedding day memories unfold on the walls. Corporate party guests could be captivated by an animated presentation of their company’s journey projected onto the venue's main stage.

Want more razzle dazzle? Look into 3D projection mapping, which allows you to project images or videos onto non-flat surfaces like a car or a sculptural installation.

Projection mapping relies on video projectors, while 3D projection mapping utilizes specialized software to align content on irregular surfaces without distortion.

Then there’s the option of immersive projection mapping. This takes it a step further by using virtual reality (VR) technology to transform every surface in your venue. Picture transporting corporate event attendees to your company’s overseas headquarters or creating a fully immersive brand experience that envelops them in your story.

“Projection mapping immerses consumers into an experience,” said Paul Whitney, executive producer at bluemedia, in an interview with Business News Daily. “Research has shown that millennials, in particular, would rather invest in an experience than a product.”

AN EVENT PLANNER’S SUPERPOWER

For event planners looking to deliver unforgettable events, projection mapping offers endless possibilities.

Projection mapping can be tailored for specific events, themes, or brand identities. At a wedding, you can use it to display the couple’s love story across the venue’s walls. At a gala for a nonprofit, you could project impactful visuals that showcase the organization's mission and success stories.

This approach is not necessarily cost-prohibitive, either. In fact, projection mapping can replace expensive set pieces, lighting, or décor.

One of projection mapping’s greatest strengths is that it involves attendees. When they experience interactive visuals or immersive environments, they feel like they’re part of the event.

CREATIVE POSSIBILITIES

What do you think about transforming your corporate event’s stage into a futuristic landscape? Or, how about creating a dance floor that reacts to guests’ every step? Projection mapping makes these experiences possible.

Need some inspiration?

How about the corporate event held at Temple House in Miami? Organizers had the projection change for each meal course, displaying scenes in Asia, Europe, South America, and the United States where the company had offices. For the Istanbul, Turkey-theme course, projections displayed the Basilica Cistern. The planners enhanced the experience by pairing music with the projections and courses.

Then there’s the Star Awards, an annual event held in Singapore, where the media company Mediacorp recognizes entertainers for outstanding performances throughout the year. The 2018 edition featured an exceptional dome projection mapping display, executed with precision and remarkable results.

Another stunning example: In November 2016, Megavision Arts turned a 53,000-square-foot tent at a royal wedding in Qatar into a breathtaking, living artwork. A 30- by 360-foot plywood wall was constructed in front of the tent and draped in white muslin fabric, creating the perfect canvas for projection. As guests arrived, they were greeted by a striking 3D black-and-white animation that rippled across the surface, set to a custom musical score.

INCORPORATING PROJECTION MAPPING INTO YOUR EVENT PLANNING WORKFLOW

Projection mapping can take your event design to the next level, but it requires careful planning and coordination. Here are some tips for integrating it seamlessly:

Consult with Tech Experts

To make the most of projection mapping, it’s best to collaborate with experts who specialize in this technology. Projection mapping specialists or audiovisual teams will be able to guide you through the technical requirements, help with content creation, and advise on equipment needs based on your event’s specific goals. Don’t wait until the last minute—engage these experts early so your projection mapping will integrate smoothly with your overall event design.

Assess Venue Suitability

Not every venue is ideal for projection mapping, so it’s important to evaluate whether your chosen space can support this type of technology. Consider the surfaces where projections will appear—walls, ceilings, or floors—and whether they’re large, flat, or textured. Lighting conditions are also key; a dark or controlled lighting environment works best for crisp visuals. Additionally, think about space requirements for setting up projectors and other equipment. These factors will influence how the projection mapping will be executed and how immersive the final experience will be.

Build It into Your Timeline and Preparation

To avoid last-minute surprises, build the setup and testing time into your event timeline from the start. This includes designing the projection content, mapping it to your venue’s surfaces, and conducting rehearsals to test for any potential issues with alignment or distortion.

The Bell Tower on 34th is an elegant event space with valet parking and onsite security serving the Greater Houston area. Our central location is a short drive from the Galleria area and the Houston Heights area.

Learn more about holding a corporate event here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

The Tailor's Touch: Unlocking Confidence and Style on Your Wedding Day

When it comes to the professionals who work behind the scenes to make a wedding successful, tailors are unsung heroes. A good tailor can have a tremendous impact on your wedding day appearance. Let’s take a closer look at what tailors do for brides and grooms and what you should know about working with one.

IN YOUR CORNER

When you have a good tailor in your corner, you have an ally who’s going to be working to make you look good—and feel incredible—on your wedding day. Tailors have the expertise to create a perfect fit that accentuates your natural shape. That, in turn, boosts your confidence.

Beyond alterations, a good tailor is a problem-solver. They can accommodate unique body shapes, handle last-minute weight fluctuations, and address any other fitting challenges that could arise. Their expert advice extends beyond measurements; they can guide you on fabric choices, style options that flatter you, and provide tips on garment care to ensure your attire remains pristine for years to come.

Perhaps most importantly, entrusting your wedding attire to a capable tailor provides immense stress reduction. Knowing that your clothing is in expert hands allows you to focus on other aspects of your wedding planning, confident that you'll look and feel your absolute best on the big day.

FINDING THE RIGHT FIT: SELECTING Your TAILOR

Put as much care into finding the right tailor as you would into selecting your photographer or florist: Their contribution to your wedding day matters. Start with some research: Look for tailors who specialize in wedding attire. If you’re overwhelmed with the choices in your community, ask for recommendations from friends or wedding planners. Once you have a few people in mind, read their customer reviews and check portfolios.

I’d also encourage you to meet with prospective tailors. You want someone who takes time to listen to your needs and communicates clearly about what can be achieved.

Of course, pricing will likely be a consideration, too. While quality tailoring is an investment, make sure the pricing aligns with your budget. At the same time, be wary of prices that seem too good to be true.

WHAT TO EXPECT: FOR THE BRIDE

Your tailoring experience, most likely, will begin with an initial consultation. This is when you’ll discuss your vision, try on your wedding dress, and talk about necessary alterations.

It’s common to complete two or three fittings leading up to your wedding, and possibly more if extensive alterations are needed.

The tailor’s work could include:

-Bodice alterations: This could involve taking in or letting out the waist, adjusting the bust, or altering straps and sleeves.

-Hem adjustments: The dress length will be perfectly adjusted to your height and shoe choice.

-Bustle addition: If your dress has a train, a bustle will be added for easier movement during the reception.

Your work with your tailor also will include a final fitting: a last try-on to be sure everything is perfect, usually one to two weeks before your wedding.

WHAT TO EXPECT: FOR THE GROOM

Before even considering a tailor, the groom needs to make a choice for his wedding-day apparel: renting, buying off-the-rack, or having a custom suit made.

Once he knows what he’ll be wearing, he’ll have a consultation with the tailor, too, when a thorough set of measurements will be taken for precise fitting.

If the groom has decided to have the tailor create a custom suit, he’ll need to select fabrics, colors, and style details.

The number of fittings the groom will vary, beginning with one or two with off-the-rack suits. He’ll probably need to go in for more with a custom suit.

Common alterations include:

-Adjustments: The tailor adjusts sleeve and pant length, takes in the waist, and ensures proper shoulder fit.

Grooms: Don't forget to discuss alterations for your shirt, waistcoat, or other accessories.

WORKING EFFECTIVELY WITH YOUR TAILOR

If you want to make most of your working relationship with your tailor, be honest with them from the beginning. Communicate openly about your preferences, concerns, and budget. And be sure to speak up, politely: If something doesn't feel right, say so. It's easier to make changes early in the process.

That said, while tailors have been described as wedding fairy godmothers, their magic is not without limits. You’ll need to be realistic about what they can achieve and understand that some changes just might not be possible without compromising a garment’s integrity.

More tips:

-Start the alteration process early to avoid rush fees and added stress.

-Wear the undergarments and shoes you plan to wear on your wedding day to each fitting.

-Think about bringing a trusted friend or family member for an extra opinion and support.

-If you plan to lose or gain weight, inform your tailor. Major body changes may require additional alterations.

-Understand that some fabrics are easier to alter than others. Discuss this with your tailor when making decisions.

-Ask your tailor for advice on caring for and preserving your wedding attire after the big day.

-If you're coordinating outfits for a large wedding party, choose a tailor who can handle group fittings efficiently.

-Discuss a plan for last-minute adjustments, just in case.

Since The Bell Tower on 34th opened more than a decade ago, it has earned a reputation as the best wedding venue in Houston.

Our southeast Texas venue with a chapel, waterwall, and beautifully tended grounds, can accommodate both small and large weddings.

Learn more about getting married here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Creating Unforgettable Special Events for Teens: Ideas and Tips for Success

Teen years fly by in a blink. Make those special moments count with a celebration that's as unforgettable as the milestones they mark.

Here are some creative ideas for creating an unforgettable event for your teen, along with tips for executing them successfully.

MUSIC FESTIVAL EXPERIENCE

Idea: Create a mini music festival with multiple stages and local bands or DJs.

Tips for Success:

-Scout for an appropriate outdoor venue like a large backyard, local park, or farmland.

- Book a lineup that'll get everyone dancing, from pop lovers to indie rock fans.

-Set up multiple "stages" or performance areas.

-Create a festival app or printed schedule for the lineup and activities.

VIRTUAL REALITY PARTY

Host a cutting-edge party centered around virtual reality experiences.

Tips for Success:

-Rent multiple VR headsets and powerful computers to run them.

-Set up different stations with various VR experiences (e.g., games, virtual tours, creative apps).

-Include non-VR activities for breaks and to prevent motion sickness.

- Bring in VR experts to make sure everything runs smoothly—and so no one’s left tangled in cords!

HOLLYWOOD-STYLE PREMIERE NIGHT

Transform the event into a glamorous movie premiere, complete with red carpet and paparazzi.

Tips for Success:

-Roll out a real red carpet and set up a backdrop for photos.

-Hire photographers or set up a photo booth to capture "paparazzi" shots.

-Create a short film or montage about the guest of honor to "premiere" at the event.

-Encourage guests to dress up in formal attire.

-Serve fancy mocktails and hors d'oeuvres for a true Hollywood feel.

ESCAPE ROOM CHALLENGE

Design a custom escape room experience tailored to the guest of honor's interests.

Tips for Success:

-Collaborate with a professional escape room company or designer.

-Incorporate personal elements and inside jokes into the puzzles and story.

-If space allows, create multiple rooms with different themes or difficulty levels.

- Make sure there’s a hint system—getting stuck in a puzzle particularly fun.

-Have a Plan B for guests who might not enjoy the escape room experience.

CHARITABLE ADVENTURE

Combine the celebration with a meaningful charitable activity or adventure.

Tips for Success:

-Choose a cause that resonates with the teen.

-Partner with a reputable charity or non-profit organization.

-Plan an activity that's both fun and impactful (e.g., building homes, cleaning beaches, or organizing a charity run).

-Include educational elements about the cause and its impact.

-Provide ways for guests to continue supporting the cause after the event.

NEON GLOW PARTY

Transform your venue into a vibrant, glowing wonderland with neon lights and glow-in-the-dark decor.

Tips for Success:

-Use blacklights throughout the venue to create a dramatic effect.

-Provide glow sticks, neon face paint, and UV-reactive accessories for guests.

- Offer glow-in-the-dark mini-golf, ring toss, or a dance-off that lights up the night.

-Serve colorful, non-alcoholic drinks that glow under blacklight.

-Create a neon graffiti wall where guests can leave glowing messages.

THEMED MASQUERADE BALL

Host an elegant masquerade ball with a specific theme (e.g., Venetian, Superhero, Fairy Tale).

Tips for Success:

-Decorate the venue to match the chosen theme.

-Provide masks for guests who forget to bring their own.

-Organize a grand entrance or parade of masks.

-Include themed activities like mask-making or costume contests.

-Hire professional dancers to teach some basic ballroom steps.

MULTI-ROOM GAME TOURNAMENT

Set up different rooms or areas of the venue for various game tournaments.

Tips for Success:

-Include a mix of video games, board games, and physical games.

-Set up a main "arena" for finals and high-stakes matches.

-Create a leaderboard and offer prizes for different categories.

-Provide snacks and drinks themed after popular games.

-Consider hiring gaming experts or local e-sports players as special guests.

DECADES DANCE PARTY

Host a dance party that travels through different decades, changing music and decor every hour.

Tips for Success:

-Decorate different areas of the venue to represent various decades.

-Create playlists featuring hit songs from each decade.

- Have guests pack a mini wardrobe for all the iconic looks: '70s disco, '90s grunge, whatever inspires them.

-Set up photo booths with decade-specific props and backdrops.

-Include trivia games or dance contests specific to each decade.

Ultimately, the key to a successful teen event is to keep your guest of honor's interests and personality at the forefront of your planning. Involve them in the decision-making process and be open to their ideas and preferences. Do that, and you’ll create an unforgettable experience that they'll cherish for years.

The Bell Tower on 34th, one of Houston’s leading event venues, is committed to helping customers realize their vision.

Our venue, a short drive from downtown Houston, is designed for large and small events, indoors or outdoors.

Contact us to schedule a visit.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Navigating Corporate Event Planning in Times of Rising Costs

Tightening budgets appear to be weighing heavily on event planners minds.

According to Global DMC Partners’ Q3 2024 Meetings & Events Pulse Survey, a report on what drives decisions in the global meetings and events industry, higher costs were respondents’ No. 1 concern.

More than 40% of the 165 survey participants said food and beverage (F&B) costs are higher than they were two years ago; 31% noted that ground transportation costs are up; and a quarter of the respondents said they’ve seen venue, F&B, and airfare costs increase by 21% to 30%.

While there is little that we can do to put an end to rising costs, I can suggest strategies to help you navigate the challenges that come with them—all while continuing to offer excellent event planning services.

BUDGETING STRATEGIES: PRIORITIZE AND ALLOCATE WISELY

In an era of rising costs, strategic budget allocation is key. This process begins with collaborative prioritization: Initiate open and transparent discussions with your clients about their event goals. What aspects are non-negotiable, and where is there room for flexibility? You’ll need their input to create a budget that aligns with their vision and expectations.

Once priorities are clear, allocate a larger share of the budget to elements that will significantly impact the overall event experience. This could be a keynote speaker, unique entertainment, or an immersive technological experience. These "wow" factors leave a lasting impression and contribute to an event's success.

At the same time, look for opportunities to scale back or reimagine less essential aspects without compromising your event's overall quality. These efforts could include creative approaches to catering, event décor, or transportation arrangements.

It's wise to set aside a portion of the budget (typically 5-10%) for unexpected expenses. This provides a buffer for unforeseen circumstances and allows you to prepare to handle any last-minute changes or emergencies.

VENDOR NEGOTIATIONS: BUILDING PARTNERSHIPS FOR MUTUAL BENEFIT

If you have a history of working with reliable vendors, use that to your advantage. Long-term relationships often open doors to preferred rates, discounts, or added value. Loyalty can be a powerful bargaining chip.

It’s also worthwhile to explore opportunities for bulk purchasing or multi-event contracts. Vendors may offer discounts for larger orders or commitments to multiple events. This could lead to significant savings over time.

That said, don't hesitate to explore alternative vendors or up-and-coming service providers. New entrants to the market might offer competitive pricing or innovative solutions that fit your budget.

As you negotiate favorable payment terms, discuss the possibility of early payment discounts or extended payment plans, which would improve your cash flow and provide additional financial flexibility.

In all cases, be upfront with vendors about your budget constraints and expectations. Open communication fosters trust and can lead to creative solutions that meet both your needs and theirs.

Additional tips:

-Do your research. Before entering negotiations, research market rates and gather quotes from multiple vendors. This gives you a baseline for comparison and strengthens your negotiating position.

-Be prepared to walk away. If a vendor is unwilling to meet your needs or budget, be prepared to walk away. There are plenty of other vendors out there who may be a better fit.

-Get everything in writing: Once you've reached an agreement, make sure all terms and conditions are clearly outlined in a written contract. This protects both you and the vendor and helps avoid misunderstandings down the line.

LEVERAGE TECHNOLOGY TO OPTIMIZE AND INNOVATE

Technology offers a wealth of opportunities to streamline operations, enhance engagement, and reduce costs. Integrating the right tools and solutions can be a game-changer for event planners navigating rising costs.

Event management software, for example, will help you centralize your team’s planning efforts, event registration, communication, and data analysis.

Depending on the formality of your event, I’d also encourage you to look into digital alternatives to traditionally printed materials. You could replace printed programs, agendas, and signage with interactive mobile apps, QR codes, and digital displays. Not only will the digital solutions save you printing and shipping costs, but it also offers a more sustainable and engaging experience for your attendees.

Speaking of engagement, there are also technologies designed specifically to help you bolster it. I’m referring to live polling, interactive Q&A sessions, and gamification. Things like this get attendees more involved in activities, and they add to the excitement and overall vibe of your event.

Also exciting for guests are virtual and augmented reality experiences. With them, you can transport to different locations (maybe your company’s headquarters overseas or the site of a new facility or community service campaign), showcase products in 3D, or hold interactive training sessions, all while reducing the need for physical resources.

Another option, though it’s more of a long-term strategy, is to harness data analytics to gain insights into attendee behavior, preferences, and engagement levels. This is the kind of information you need to make informed decisions about resource allocation, optimize future events, and demonstrate ROI to event hosts.

Additional tips:

-Research and compare: Thoroughly research and compare different technology solutions before making any investments. Consider factors like features, ease of use, scalability, and integration capabilities.

-Training and support: Make it a priority to get you and your team adequate training and support on all new technology. You want to be able to maximize your tools’ benefits—and minimize the risk of something going wrong.

-Stay updated: The world of event technology is constantly evolving. Stay informed about the latest trends and innovations stay ahead of the curve.

MORE CONSIDERATIONS FOR EVENT-PLANNING ON A BUDGET

-Emphasize quality over quantity. You should, for example, invest in thoughtful event design that creates a cohesive and visually appealing atmosphere. This can be achieved through careful selection of colors, lighting, and décor, even on a budget.

-Streamline your event’s agenda. Don’t overwhelm attendees with a jam-packed schedule. Allow for downtime and networking opportunities so participants have time to absorb the content and connect with others.

-Tap into local resources. Partner with area businesses, artists, or community organizations to provide unique experiences or entertainment options at a reduced cost. This also supports the local economy and adds a sense of community to your event.

-Build a reliable network. Nurture strong relationships with vendors, suppliers, and other industry professionals. A reliable network can provide support, resources, and opportunities in challenging times.

-Streamline your own operations: Continuously evaluate your internal processes and identify areas for improvement. Invest in tools and technologies that increase efficiency and reduce overhead costs.

Navigating corporate event planning in times of rising costs requires a delicate balance of creativity, strategic thinking, and clear communication. It’s challenging—but it is possible to deliver exceptional experiences while managing budget constraints effectively.

The Bell Tower on 34th is an elegant event space with valet parking and onsite security serving the Greater Houston area. Our central location is a short drive from the Galleria area and the Houston Heights area.

Learn more about holding a corporate event here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

5 Key Steps for Newly Engaged Couples: Your Post-Proposal To-Do List

You're engaged! Now what? Before you start pinning every wedding dress on Pinterest and taste-testing every cake flavor in town, take a moment to pause and plan. Here are five essential things to do after getting engaged to avoid wedding planning chaos and create the big day you've dreamed of.

1. SAVOR THE MOMENT

Before diving into the whirlwind of wedding planning, take some time to bask in the joy of your engagement. This special period is fleeting, so make the most of it.

Why it's important: Engagements are a unique time in your relationship. It's a chance to celebrate your love and commitment before the hustle and bustle of wedding planning begins. Savoring this moment allows you to strengthen your bond and create lasting memories.

Tips for enjoying your engagement:

• Plan a romantic date night to celebrate just the two of you.

• Host an engagement party with close friends and family.

• Take engagement photos to capture this special time.

• Start a journal to document your feelings and experiences.

There’s no rush to jump into planning mode immediately. Give yourselves permission to enjoy being fiancés for a while!

2. SET A BUDGET

While it might not be the most glamorous task, setting a budget is crucial and should be one of your first priorities.

Why it's important: Your budget will influence every decision you make about your wedding, from the venue to the guest list size. Having a clear financial plan helps prevent overspending and reduces stress throughout the planning process.

Tips for creating a wedding budget:

• Have an honest conversation with your partner about your financial situation.

• Determine if any family members will be contributing and discuss their expectations.

• Research average wedding costs in your area.

• Prioritize what aspects of the wedding are most important to you.

• Don't forget to include often-overlooked expenses like alterations, tips, and marriage license fees.

A beautiful and meaningful wedding is possible at any budget. Be realistic and focus on what matters most to you as a couple.

3. DRAFT A GUEST LIST

Creating a preliminary guest list early in the planning process is more important than you might think.

Why it's important: Your guest list directly impacts your budget, venue choice, and overall wedding style. Having a rough idea of your guest count will help you make informed decisions as you move forward with planning.

Tips for creating your guest list:

• Start with your immediate families and closest friends.

• Decide on plus-one policies early.

• Consider whether you'll invite children.

• Think about how many guests your ideal venue can accommodate.

• Be prepared to make compromises and have difficult conversations if necessary.

Your wedding is about celebrating with the people who matter most to you. Quality often trumps quantity when it comes to your guest list.

4. CHOOSE A DATE AND BOOK A VENUE

Selecting your wedding date and securing a venue are often intertwined tasks that should be tackled early in the planning process.

Why it's important: Popular venues can book up quickly, especially for peak wedding seasons. Having your date and venue locked in provides a solid foundation for the rest of your planning, from booking vendors to sending save-the-dates.

Tips for choosing a date and venue:

• Consider the pros and cons of different seasons (weather, pricing, availability).

• Think about any significant dates for you as a couple.

• Be flexible with your date if you have a dream venue in mind.

• Visit multiple venues before making a decision.

• Read contracts carefully and ask about what's included in the price.

• Don't forget to consider logistics like parking and accommodation for out-of-town guests.

Your venue sets the tone for your entire wedding, so choose a place that reflects your style and personality as a couple.

5. HIRE A WEDDING PLANNER (OR START ORGANIZING YOURSELF)

Whether you decide to hire a professional or tackle the planning yourselves, now is the time to start getting organized.

Why it's important: Wedding planning involves many moving parts. Having a system in place from the beginning will help you stay on track and reduce stress as you navigate the planning process.

Tips for hiring a wedding planner:

• Research professional planners in your area and read reviews.

• Schedule consultations with a few different planners to find the right fit.

• Be clear about your budget and expectations.

• Ask about their experience with your venue or wedding style.

Tips for self-planning:

• Invest in a good wedding planning book or binder.

• Create a dedicated email address for wedding-related communications.

• Set up a shared document or planning app with your partner.

• Start researching and reaching out to vendors early.

• Create a timeline of tasks and deadlines.

Getting engaged is an exciting milestone, but it's just the beginning of your journey towards marriage. Take these key steps early in your engagement, you'll set a strong foundation for the planning process ahead.

The Bell Tower on 34th is a leading Luxury Wedding Venue in Houston, TX.

Our elegant venue, featuring a grand staircase and beautiful garden setting, is a short drive from downtown Houston.

Contact us to schedule a tour.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Fun and Creative Ideas to Make a Retirement Party Unforgettable

Retirement marks the beginning of a new and exciting chapter in life. It's a time to celebrate accomplishments, cherish memories, and look forward to the adventures ahead. What better way to honor this milestone than with a fabulous retirement party?

Here are ten fun and creative ideas to help you plan a celebration that’s truly memorable.

1. THEME IT UP

Choose a theme that reflects the retiree's interests, hobbies, or future plans. Are they a travel enthusiast? Create a "World Tour" party with decorations and foods from different countries. Do they love golf? Transform the venue into a mini golf course. The possibilities are endless, and a well-executed theme can set the tone for an unforgettable celebration.

2. CREATE A MEMORY LANE

Set up a chronological display of photos and mementos from the retiree's career and life. Include old work badges, awards, and funny office photos. You could even recreate their first desk or workspace. Guests will love it, and the retiree will be touched.

3. ROAST AND TOAST

Organize a light-hearted roast where colleagues and friends can share funny stories and fond memories. Follow it up with heartfelt toasts to balance the humor with sincere appreciation. This combination of laughter and sentiment can create a warm, intimate atmosphere.

4. FUTURE BUCKET LIST BOARD

Set up a large board or poster where guests can write suggestions for the retiree's bucket list. Encourage creative, fun, and inspiring ideas for how they can spend their retirement years. This interactive activity not only engages guests but also provides the retiree with exciting possibilities for their next chapter.

5. CAREER HIGHLIGHT REEL

Create a video montage of the retiree's career highlights, including interviews with colleagues, funny outtakes, and significant achievements. This personal touch can be both emotional and entertaining, and it gives everyone a chance to relive the best moments of their career.

6. RETIREMENT "SURVIVAL KIT"

Put together a humorous "survival kit" for the retiree. Include items like a "No Alarm Clock" sign, "Netflix Binge-Watching" snacks, a "Gardening for Dummies" book (if that's their new hobby), or a "Beach Essentials" pack.

7. TIME CAPSULE CREATION

Have guests contribute items, notes, or predictions to a time capsule. The retiree can open it on a set date in the future, possibly on their fifth retirement anniversary. This creates a fun activity during the party and gives the retiree something to look forward to.

8. SKILLS SWAP STATION

Set up a "Skills Swap" station where guests can offer to teach the retiree a new skill or hobby. Provide cards where people can write down what they'd like to teach, from knitting to salsa dancing. This not only gives the retiree ideas for new activities but also sets up future social engagements.

9. CUSTOM BOARD GAME

Create a personalized board game based on the retiree's life and career. Include milestones, inside jokes, and challenges they've overcome. Guests can play the game during the party, learning more about the retiree's journey in a fun, interactive way.

10. PLANT A "RETIREMENT TREE"

If the party is at a home or a location where it's possible, plant a tree or a garden as a symbol of new beginnings. Guests can take turns adding soil or watering the plant. This creates a lasting memento that the retiree can watch grow over the years.

11. OFFER THEMED FOOD AND DRINKS: A CULINARY JOURNEY

Add some personality to your retirement party's menu by aligning it with your chosen theme. For a "World Traveler" theme, tantalize tastebuds with dishes from different countries the retiree has visited or dreams of exploring. Craft signature cocktails or mocktails with names that playfully reference the retiree's accomplishments or personality. And don't forget to include their all-time favorite foods; it's a sure way to make them feel special.

12. LINE UP LIVE ENTERTAINMENT TO SET THE MOOD

Bring the party to life with live entertainment that resonates with the retiree. Imagine the joy of having a local band playing their favorite tunes, or a caricaturist capturing fun and memorable moments for guests to take home. For a more interactive experience, a DJ spinning a mix of nostalgic and upbeat tracks, or even a karaoke session, can get everyone on their feet and create lasting memories.

BRINGING IT ALL TOGETHER

The key to a truly memorable retirement party is personalizing these ideas to fit the retiree's personality and preferences. Mix and match these suggestions, and don't be afraid to get creative with your own unique ideas.

The Bell Tower on 34th is one of the leading luxury event venues in Texas, known for our beautiful grounds, grand staircase, and decadent, Old World atmosphere.

Our experienced team works closely with customers to help them realize their event vision.

Contact us to learn more about holding a celebration here. 

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

How to Select and Book Motivational Speakers for Your Event

As an event planner, you understand that a successful event goes beyond logistics and aesthetics. It's about creating an experience that leaves a lasting impression on your attendees. Effective motivational speakers can help with that.

In this blog, we'll explore the invaluable role these speakers play in enhancing events and provide practical advice for finding and booking the right fit for your next gathering.

A PIVOTAL ROLE

You could argue that effective motivational speakers have a superpower. A great speaker can ignite passion and motivation, leaving your attendees feeling empowered and ready to take action. Even better, speakers really drive home your event’s message in a way that sticks with people long after their presentation draws to a close. And ideally, their

presentation will become the talking point of your event that creates buzz and sparks positive word-of-mouth.

That said, you can’t achieve these things with just any speaker, even a particularly gifted one. For one thing, you need the right speaker for your particular audience. And you can’t do that without insight into the people who will be attending your event.

UNDERSTANDING YOUR EVENT'S AUDIENCE

I wouldn’t even begin researching speakers until you have a clear understanding of your audience. Consider their demographics. What age ranges will be attending your event? What will the gender distribution be? What do you know about audience members’ cultural backgrounds.

Professional backgrounds are equally important. Factor in the industries they represent, the roles they hold, and their levels of experience. That will help you gauge not just what will resonate, but also the speaker's ability to relate to them.

But don’t stop there. As the event planner, it's essential to grasp your audience members' specific interests and expectations. What are they hoping to gain from your event? You can learn this by surveying past attendees, conducting pre-event surveys, and engaging in one-on-one conversations with key stakeholders.

DEFINING YOUR EVENT'S GOALS

Understanding your audience is only one side of the coin; you’ll also need to put significant thought into your event’s goals to select the right speaker. Start by asking yourself, What’s the primary purpose of your event? Are you looking to inspire and motivate your organization to aim higher? Is the goal to educate your audience on an emerging trend or important topic? Or is this event meant to celebrate achievements and boost morale after a challenging project or year?

Clearly defined goals help narrow down not just the type of speaker you need, but also the kind of message they should deliver. For example, if your goal is to inspire your audience, you might consider a speaker with a compelling personal story or someone with proven leadership in overcoming obstacles. On the other hand, an educational event might require an expert in your industry who can offer practical insights and valuable takeaways.

It’s also important to consider secondary goals that align with the primary focus. Do you want the audience to leave with actionable strategies? Should they feel uplifted and re-energized? Or is the aim to foster networking and collaboration? The more specific your goals are, the easier it will be to identify speakers who can deliver the right balance of knowledge, energy, and relatability.

MATCHING THE SPEAKER'S MESSAGE TO YOUR AUDIENCE

The key to a successful motivational speech lies in its connection to the audience. When evaluating potential speakers, there are several crucial factors to consider, beginning with topic relevance. The speaker’s area of expertise should closely align with your event’s themes and the interests of your audience. For example, if your event is focused on innovation, a speaker with cutting-edge ideas or a history of breaking new ground will engage the crowd more effectively than someone whose experiences are unrelated to the subject matter. You want to make sure the topics they cover can offer real value and actionable insights to your attendees.

Speaking style will matter, too. Some groups may thrive on a high-energy, dynamic speaker who can deliver a fast-paced, motivational talk. Others may prefer a more reflective, storytelling approach that encourages deep thinking and personal connection. Consider whether your audience is looking for an emotional, thought-provoking experience or something more technical and informational. Previewing videos of the speaker in action will help you help gauge their delivery style and determine whether it will resonate with your crowd.

Don’t forget to give some thought to potential speakers’ cultural fit for your event. Their message, tone, and delivery method should be appropriate for your audience’s cultural backgrounds and sensitivities. A great speaker understands the importance of being inclusive and respectful of cultural nuances. Consider whether the speaker is familiar with or can adapt to your audience's values, traditions, and customs. This will help you avoid misunderstandings or, even worse, inadvertently alienating any part of your audience.

Beyond relevance and style, the speaker’s message should reinforce your event’s overarching goals. Whether you’re seeking to inspire, educate, or entertain, the speaker has to deliver a message that aligns with your event’s purpose and leaves the audience feeling satisfied with their experience.

In short, finding a speaker who is the right fit for your event means evaluating not just their credentials, but how well they can connect with your audience on a personal, cultural, and professional level.

FINDING AND RESEARCHING MOTIVATIONAL SPEAKERS

So, how do you go about finding this person? There are several avenues available to you.

Try online resources. Websites like SpeakerHub, TED.com, and LinkedIn can be great starting points. You also can turn to speaker bureaus and agencies: These organizations can help match you with speakers based on your requirements. Another option would be to rely on recommendations. Reach out to colleagues and industry contacts for suggestions based on their experiences.

Once you have a list of potential speakers, research them thoroughly. Watch videos of their past presentations, read reviews and testimonials, and check their social media presence to get a sense of their style and expertise.

BUDGET CONSIDERATIONS

When budgeting for a motivational speaker, keep the following in mind:

• Speaker fees: These can vary widely based on the speaker's experience and popularity.

• Additional costs: Factor in travel, accommodation, and any special requirements the speaker may have.

• ROI: Consider the potential impact of the speaker on your event's success when allocating your budget.

Remember, while it's important to stay within budget, investing in a high-quality speaker can significantly enhance your event's value.

CUSTOMIZING THE SPEAKER'S PRESENTATION

To maximize the impact of your chosen speaker, you’ll need to work closely with them to tailor their presentation to your event’s unique goals and audience.

Start by clearly communicating your event themes and objectives. Explain the main message you want the audience to take away, whether it's to inspire, educate, or celebrate. It’s important to discuss how the speaker's message can be woven into these broader goals, ensuring cohesion throughout the event.

Next, provide company-specific or industry-specific information that the speaker can incorporate into their talk. This could include industry trends, key challenges your audience faces, or any recent achievements within your organization. The more relevant the speaker's content is to your attendees’ daily lives, the more engaged and invested they will be in the presentation.

Don’t hesitate to schedule a detailed conversation with your speaker to brainstorm ways to make the content even more relevant to your audience. Encourage them to include examples, case studies, or stories that are directly applicable to your industry or organization. This customization will not only make the presentation feel more personal but will also demonstrate that you’ve taken the time to curate an experience specifically for your attendees.

Interactive elements can also enhance the customization. If appropriate, discuss incorporating audience Q&A sessions, live polls, or breakout activities that align with your event’s theme. These elements can help the speaker foster deeper engagement help the audience feel more involved in the presentation.

THE BOOKING PROCESS: WHAT PLANNERS SHOULD KNOW

Once you've selected your ideal speaker, the booking process begins, It’s important to navigate this stage with careful planning and attention to detail. Here are key steps and considerations:

Initial Inquiries and Availability Checks

Start by reaching out to the speaker or their representative to check availability for your event date. This is also the time to gather any initial information about their speaking requirements. Be prepared to share a detailed overview of your event, including the theme, audience size, and format, to help the speaker or agent assess compatibility.

Negotiating the Contract

Once you’ve confirmed the speaker’s availability, it’s time to negotiate the contract. This process involves agreeing on key logistics such as the event date, presentation time, duration, and speaker fees. Be prepared to discuss other important details, including travel arrangements and accommodations for speakers coming from out of town, as well as any additional expenses like meals or transportation.

Technical and Personal Requirements

You’ll need to review any specific technical requirements the speaker may have for their presentation. This could include audio-visual needs like microphones, projectors, or lighting setups. Some speakers could also have personal requests related to their speaking environment like particular seating arrangements or dietary restrictions. Take the time to get a feel for these requirements so you can accommodate them in advance.

Payment Schedules and Cancellation Policies

Every speaker has different payment terms, so it’s important to understand the schedule for deposits, final payments, and any associated deadlines. Make sure that both parties agree on the timing of these payments to avoid any misunderstandings. Additionally, familiarize yourself with the cancellation policy outlined in the contract. Most professional speakers have clear terms regarding cancellation fees or rebooking options, so be sure you’re comfortable with these terms before signing.

Confirming the Details

As your event date approaches, it’s important to reconfirm all the logistical details with the speaker or their representative. All parties should be aligned on expectations. A thorough confirmation process will help you avoid surprises on the day of the event.

SETTING THE SPEAKER UP FOR SUCCESS

Once you’ve booked a speaker, it’s important to create an environment that allows them to deliver their best performance. One key element is the room layout—it should not only accommodate the size of your audience but also complement the speaker’s style. For example, a more intimate setup might be ideal for a speaker who engages through storytelling, while a larger, open space with stage lighting may be better for a high-energy, motivational talk. Work with your speaker to create a physical environment that aligns with their needs and your event goals.

Another simple yet impactful step is preparing a compelling introduction. A well-crafted introduction can set the tone for the talk, building anticipation and excitement. Highlight the speaker’s key achievements, their connection to your event’s theme, and what the audience can expect to gain from their presentation.

You can also prepare your audience ahead of time to ensure they are engaged and receptive. Provide attendees with background information on the speaker and their topic and encourage them to think of questions or ways to participate during the session. This pre-event communication can build anticipation and set the stage for an interactive and meaningful experience.

MAXIMIZING THE SPEAKER'S IMPACT

To get the most value from your motivational speaker, create opportunities for audience engagement and follow-up activities that extend the speaker’s impact:

Plan for Q&A Sessions or Interactive Elements

Engaging your audience through Q&A sessions or interactive activities can deepen their connection with the speaker's message. These moments allow the audience to ask relevant questions, share their experiences, or even participate in live polling or discussions that enrich the presentation.

Organize Book Signings or Meet-and-Greets

If the speaker has published books or is open to meeting attendees, organizing a book signing or a brief meet-and-greet can create a more personal connection with the audience. These interactions often leave lasting impressions and provide attendees with memorable takeaways.

Record the Presentation (With Permission)

If possible, record the presentation and share key moments with a wider audience post-event. This not only helps you extend the reach of the speaker's message but also serves as valuable content for future promotions or internal use. Just be sure to obtain the speaker’s permission and clarify how the recording will be used.

The impact of a great motivational speaker extends far beyond an event itself. Their words can inspire change, drive innovation, and energize your audience to reach new heights. As an event planner, your role in bringing this transformative experience to your attendees is crucial. By following these tips, you're well on your way to hosting events that not only meet but exceed expectations, leaving a lasting positive impact on all who attend.

The Bell Tower on 34th is an elegant event space with valet parking and onsite security serving the Greater Houston area. Our central location is a short drive from the Galleria area and the Houston Heights area.

Learn more about holding a corporate event here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

10 Underrated Wedding Bouquet Flowers to Consider for Your Special Day

When it comes to wedding bouquets, roses, peonies, and lilies often steal the spotlight. But there's a world of beautiful, lesser-known flowers that can make your bridal bouquet truly memorable. Here are 10 underrated flowers that deserve consideration for your wedding day:

1. RANUNCULUS

Ranunculus flowers symbolize charm, radiance, and attraction, making them a perfect fit for a bridal bouquet. These delicate, multi-petaled blooms resemble small peonies, but they’re more affordable and available in a wide range of colors including shades of pink, peach, orange, red, white, and yellow. Ranunculus flowers available year-round and work well on their own or arranged with other flowers.

Ideal for: Spring and early summer weddings

2. ASTILBE

These feathery, plume-like flowers, which symbolize patience, dedication, and refinement, add texture and a soft, romantic touch to bouquets. Their most popular colors are dark red, pink, and white.

Ideal for: Rustic or woodland-themed weddings

3. SCABIOSA

Also known as "pincushion flowers," these lacy flowers add a quirky twist to traditional arrangements. Scabiosa flowers come in a variety of colors, including white, pink, lavender, burgundy, red, and blue.

Ideal for: Bohemian or eclectic wedding styles

4. LISIANTHUS

Often mistaken for roses, these elegant flowers are more durable and long-lasting. Their delicate, ruffled petals create a romantic and ethereal look that complements a variety of bridal styles. Lisianthus flowers come in a range of soft hues, including blush pink, lavender, and creamy white.

Ideal for: Classic and romantic weddings

5. COSMOS

These daisy-like flowers bring a whimsical, garden-fresh look to bouquets. Something about their cheerful open faces and slender stems evokes a sense of carefree joy. Cosmos are available in an array of colors, from vibrant pinks and oranges to delicate yellows and whites.

Ideal for: Casual, outdoor, or late summer weddings

6. HELLEBORE

Hellebore, also known as the Lenten Rose, adds a touch of understated elegance and winter charm to bridal bouquets. Their nodding blooms, often in shades of creamy white, pale green, or deep purple, create a sense of mystery and intrigue. The unique shape and texture of Hellebore flowers make them a striking focal point or a beautiful complement to other blooms. They are a particularly fitting choice for brides who appreciate a touch of the unconventional.

Ideal for: Winter weddings

7. FRITILLARIA

Looking for a touch of the exotic? Fritallaria could be your flower. Often referred to as the "Checkered Lily" or "Guinea Hen Flower," Fritallaria brings a unique visual texture and a sense of individuality to any arrangement. Their nodding heads and delicate petals create a sense of graceful movement, while their rich colors, including deep purple, burnt orange, and chartreuse, add a touch of drama and sophistication.

Ideal for: Modern or avant-garde wedding themes

8. STOCK

Stock’s sweet scent evokes a sense of nostalgia and creates a multi-sensory experience. The flower’s tall, elegant spikes provide a vertical element to arrangements. Stock comes in a range of soft hues, including blush pink, lavender, and creamy white.

Ideal for: Spring weddings or for brides who want a perfumed bouquet

9. ANEMONE

With their stark centers and delicate petals, anemones offer a graphic, modern look. Their bold simplicity makes a striking statement, and they come in a variety of colors including classic white, vibrant red, and deep purple.

Ideal for: Contemporary or black-and-white themed weddings

10. MUSCARI

Muscari is often associated with rebirth and renewal, making it a meaningful addition to a wedding bouquet. Also known as grape hyacinth, these tiny flowers add a pop of color and can complement larger blooms. While most commonly seen in shades of blue, Muscari also comes in white and pink varieties.

Ideal for: Spring weddings or as an accent in mixed bouquets

Discuss these options with your florist to create a one-of-a-kind arrangement that reflects your personal style and the theme of your wedding.

The Bell Tower on 34th, one of the leading wedding venues in Houston, is known for our beautiful grounds, full planning services, and talented chef.

Our venue serves couples throughout southeast Texas.

Learn more about holding a wedding here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

10 Ways AI is Revolutionizing Event Planning

Event planners are masters of multitasking, juggling countless details to create a memorable experience for attendees. Now, AI is stepping in as the ultimate assistant, automating tasks, optimizing logistics, and boosting overall efficiency. Let's explore 10 ways AI is enhancing the planning process.

1. SMART VENUE SELECTION

AI algorithms can now analyze vast amounts of data to suggest the perfect venue for your event. By considering factors such as location, capacity, amenities, pricing, and even reviews, AI can provide a shortlist of venues that best match your specific requirements. This not only saves time but also ensures you don't overlook hidden gems that might be perfect for your event.

2. INTELLIGENT GUEST LIST MANAGEMENT

Managing guest lists, especially for large events, can be a logistical nightmare. AI comes to the rescue by helping sort and categorize guests, predict attendance rates based on historical data, and even suggest seating arrangements that optimize networking opportunities. Some AI tools can also analyze social media connections to create strategically planned seating charts for business events.

3. BUDGET OPTIMIZATION

AI's ability to process and analyze large datasets makes it an invaluable tool for budget optimization. By examining past events, current market trends, and vendor pricing, AI can help you allocate your budget more effectively. It can suggest where to splurge and where to save so you get the most bang for your buck without compromising on event quality.

4. PERSONALIZED RECOMMENDATIONS

Creating a memorable event often comes down to the details. AI can analyze guest preferences, event type, and current trends to suggest themes, decor, music playlists, and entertainment options. This level of personalization can significantly enhance attendee satisfaction and make your event stand out.

5. STREAMLINED SCHEDULING AND LOGISTICS

Coordinating multiple vendors, timelines, and event components can be complex. AI-powered scheduling tools can optimize your event timeline, manage vendor coordination, and predict potential scheduling conflicts before they occur. This fosters smoother event execution and reduces the risk of last-minute surprises.

6. AI-POWERED CHATBOTS FOR ATTENDEE SUPPORT

Imagine having a tireless assistant that can handle attendee queries 24/7. AI-powered chatbots can do just that. They can answer common questions about the event, provide directions, offer scheduling information, and even assist with registration processes. This not only improves attendee experience but also frees up human staff to focus on more complex tasks.

7. REAL-TIME EVENT MONITORING

During the event, AI can be your eyes and ears. By analyzing social media feeds, hashtag usage, and even facial expressions (with proper consent), AI can gauge attendee engagement and satisfaction in real-time. With this data, you can make on-the-fly adjustments to enhance the event experience as it unfolds.

8. IN-DEPTH POST-EVENT ANALYSIS

The learning doesn't stop when your event ends. AI can process feedback forms, social media sentiment, attendance data, and other metrics to provide comprehensive insights. These analytics can help you understand what worked, what didn't, and how to improve future events.

9. SUSTAINABLE EVENT PLANNING

With growing emphasis on sustainability, AI can be a powerful ally in reducing the environmental impact of events. It can calculate the carbon footprint of different event elements, suggest eco-friendly alternatives, and help optimize resource use to minimize waste.

10. PREDICTIVE ANALYTICS FOR EVENT SUCCESS

One of the most powerful ways AI is revolutionizing event planning is through predictive analytics. By leveraging machine learning algorithms, AI can analyze data from past events, industry trends, and current market conditions to forecast various aspects of your upcoming event. This can include:

• Revenue forecasting: By analyzing historical data and current trends, AI can project potential revenue from ticket sales, sponsorships, and other income sources.

• Risk assessment: Predictive models can identify potential risks or challenges that might arise during the event, allowing planners to develop proactive strategies.

• Optimal timing: AI can suggest the best dates and times for your event by considering factors like competing events, seasonal trends, and target audience availability.

 As we move forward, event planners who embrace these AI tools will find themselves at a significant advantage, able to deliver more personalized, efficient, and impactful events.

 The Bell Tower on 34th is an elegant event space with valet parking and onsite security serving the Greater Houston area. Our central location is a short drive from the Galleria area and the Houston Heights area.

Learn more about holding a corporate event here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Mastering Formal Table Settings

Imagine this: You're hosting a grand celebration. The guests arrive, dressed to the nines, and their eyes light up as they see the beautifully set table. That's the power of a well-executed formal table setting.

Ready to turn your event tables into masterpieces? I'll be your guide, walking you through every fork, knife, and napkin, so you can create a tablescape that wows your guests.

THE ANATOMY OF A FORMAL TABLE SETTING

Plates

At the heart of every place setting is the plate arrangement. In a formal setting, you'll typically find:

• Charger plate: This large, decorative base plate sets the stage for your table design.

• Dinner plate: Placed on top of the charger.

• Salad plate: Sits atop the dinner plate.

• Bread plate: A smaller plate positioned to the upper left of the place setting.

Tip: The bread plate is often confused with the salad plate. Remember "BMW" — Bread, Meal, Water — to recall that the bread plate goes to the left, above the forks.

Cutlery

Formal settings include multiple pieces of cutlery, arranged in order of use from the outside in:

• Forks: Salad fork (outer) and then the dinner fork (inner) to the left of the plate.

• Knives: Salad knife (outer) and dinner knife (inner) to the right of the plate, blades facing the plate.

• Spoons: Soup spoon (outer) and dessert spoon (inner) to the right of the knives.

• Butter knife: Placed horizontally on the bread plate.

Tip: The number of utensils should match the number of courses. There shouldn’t be a soup spoon if you're not serving soup.

Glassware

Arranged to the upper right of the place setting in a triangle or diagonal line:

• Water glass: Closest to the plate.

• White wine glass: To the right of the water glass.

• Red wine glass: Behind the other two glasses.

Tip: If champagne will be served, the flute is placed to the right of the wine glasses.

Napkin

In formal settings, cloth napkins are a must. They can be placed:

• On the charger plate

• To the left of the forks

• In a decorative fold on the dinner plate

Place Card

If you’ll be using place cards, position them above the charger plate or tucked into the napkin.

Designing an Elegant Tablescape

Think setting a table is just about forks and knives? Think again. Let's dive into the artistry of crafting a tablescape that's as stunning as it is inviting. Here's the secret sauce:

Color Scheme

Choose a palette that complements your overall event design. Stick with two to three main colors for a sophisticated look.

Centerpieces

Opt for low arrangements to encourage conversation. You don’t want the centerpieces to obstruct guests' views across the table.

Linens

High-quality tablecloths and napkins in complementary colors or textures can dramatically enhance your table's appearance.

Lighting

Incorporate candles or subtle lighting to create ambiance. Votives or taper candles can add warmth and elegance.

Charger Plates

These can be a statement piece. Choose metallic finishes for glamour or textured options for a more organic feel.

Menu Cards

Another option is to add menu cards to each place setting. They're both functional and decorative.

Advice on Selecting Table Setting Elements

When deciding which elements to include in your formal table setting, consider:

Event Formality

The more formal the event, the more elements you'll typically include.

Table Size

That said, your tables will need to accommodate all of the elements comfortably. Overcrowding can detract from the elegant atmosphere.

Budget

High-quality rentals can be expensive. Prioritize key pieces if you’re working with budget constraints.

Theme

Your table setting should reflect your overall event theme and style.

Tips for a Flawless Execution

Consistency is Key.

All place settings should be identical. Even small discrepancies can be noticeable.

Have Backups

Accidents happen. Have extra place setting elements on hand.

Consider Your Guests

If you have left-handed guests, consider setting their places with the cutlery reversed.

Adapting to Modern Trends

While traditional formal settings have their place, don't be afraid to adapt to modern trends:

Mixed Metals

Combining gold, silver, and rose gold can create a luxe, eclectic look.

Colored Glassware

Subtly tinted glasses can add depth to your color scheme.

Textured Linens

Experiment with different textures in your tablecloths and napkins to make your tablescapes memorable.

Personalized Touches

Adding a small gift or personalized element to each place setting is another effective way to delight your guests and cement your event in their memories.

The Bell Tower on 34th is one of the leading luxury event venues in Texas, known for our beautiful grounds, grand staircase, and decadent, Old World atmosphere.

Our experienced team works closely with customers to help them realize their event vision.

Contact us to arrange a tour.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

12 Creative Ways to Get Your Wedding Guests Mingling

When you’re a wedding guest, celebrating a dear friend or family member’s special day can be heartwarming, exhilarating, and in some cases, a bit awkward. Weddings can be uncomfortable for people who only know the hosts or a few other guests. The same applies to introverts and anyone who might feel a little out of their element in a big crowd.

As the hosts, you can help by creating a welcoming atmosphere, and with a few strategic measures to get your guests interacting. Not sure how to do that? Here are 12 tips that can help.

1. STRATEGIC SEATING ARRANGEMENTS

Ditch the dreaded “singles table.” Instead, be a matchmaker of sorts with your seating chart. Group guests based on shared hobbies or passions. Think “foodies unite” or “travel bugs corner.” It's like a pre-made conversation starter, minus the awkwardness.

2. INTERACTIVE GUEST BOOK STATION

Set up a guest book area that encourages interaction. Set up a Polaroid station with silly props, or let guests leave their mark on a giant Jenga set.

3. ICEBREAKER GAMES OR ACTIVITIES

Place icebreaker questions or fun facts about the couple on each table. Guests can take turns reading them aloud, sparking conversations and shared laughter. You could also set up lawn games or board games in a designated area for those who prefer more active socializing.

4. COCKTAIL HOUR WITH CONVERSATION STARTERS

Craft a signature cocktail with a name that sparks curiosity, “The Blushing Bride" or "The Groom's Old Fashioned.” Bonus points if you include a fun fact about the drink's connection to the couple.

5. GROUP DANCE LESSONS

Before the dancing begins in earnest, have a professional dancer teach everyone a simple, fun dance routine. This shared experience can help break the ice and get people laughing together, setting a playful tone for the rest of the evening.

6. PHOTO BOOTH WITH PROPS

Set up a photo booth with plenty of silly props. Not only will this provide entertainment, but it also gives guests a reason to approach others and ask them to join in for a fun photo session. The resulting pictures make great mementos, too.

7. BUFFET-STYLE DINING OR FOOD STATIONS

Buffet-style dining or food stations encourage mingling as guests graze and gab. Plus, who doesn't love having options?

8. DESIGNATED MINGLING AREAS

Transform a quiet corner into a cozy lounge with comfy seating and soft lighting. It's the perfect escape for introverts or anyone needing a break from the dance floor.

9. GROUP ACTIVITIES OR CHALLENGES

Get your guests working together with a fun challenge. A scavenger hunt with clues about your love story or a “Newlywed Game”-style trivia will have everyone chatting and laughing in no time.

10. ENCOURAGE MINGLING DURING TRANSITIONS

Use those natural breaks in the action, like between the ceremony and reception, to create mingling opportunities. Have lawn games set up, a live musician playing, or a signature cocktail station to keep the energy up and the conversations flowing.

11. SPARK CONVERSATIONS WITH UNCONVENTIONAL ENTERTAINMENT

Surprise your guests with unexpected entertainment that doubles as a conversation piece. A live painter capturing the scene, a roaming close-up magician, or a photo booth with amusing digital backdrops are great ways to spark laughter and interaction.

12. CREATE A SHARED EXPERIENCE WITH A DIY STATION

Turn your reception into a hands-on experience with a DIY station. Let guests unleash their creativity at a perfume-blending bar, a mini succulent-planting station, or a collaborative mural where everyone can add their artistic touch. It’s a fun way to break the ice and create a lasting keepsake.

The Bell Tower on 34th, one of the leading luxury wedding venues Houston has to offer, is known for our beautiful garden setting, waterwall, and elegant, Mediterranean decor.

Our southwest Texas venue serves couples from throughout greater Houston.

Learn more about holding a wedding here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

10 Fun Ideas for Accommodating Children at Your Next Big Family Celebration

Kids at parties: They're like adorable little tornadoes.

While their presence adds joy and charm family gatherings, it's no secret that they can also bring a touch of chaos.

In this post, we'll share 10 creative and practical ideas to keep kids entertained and engaged, so your guests can focus on enjoying the festivities (and maybe even snap a few cute photos along the way).

1. Designated Kids' Zone

Set up a special area just for children with age-appropriate activities, toys, and games. This gives kids their own space while allowing adults to socialize nearby. You can include comfortable seating and vibrant decorations to make it an inviting space that kids will love.

2. HIRE A FACE PAINTER OR BALLOON ARTIST

Professional entertainers can keep children occupied for hours with colorful face designs or impressive balloon creations. Not only do these activities engage kids, but they also provide great photo opportunities for parents.

3. DIY CRAFT STATION

Create a table with various craft supplies where kids can make their own party favors or decorations. This could include coloring books, bead necklaces, or simple origami projects. Plus, the children can take their creations home, giving them a personal memento of your celebration.

4. OUTDOOR GAMES AREA

If weather permits, set up classic outdoor games like cornhole, giant Jenga, or a ring toss. These games are fun for both kids and adults alike. They’ll encourage interaction and friendly competition among guests of all ages.

5. MOVIE CORNER

For longer events, you can set up a cozy corner with bean bags and a screen playing child-friendly movies or cartoons. This area can serve as a calm retreat where kids can unwind after running around and playing.

6. PHOTO BOOTH WITH PROPS

Kids love dressing up and taking silly pictures. A photo booth with fun props can provide entertainment and create lasting memories. Want to take the booth to the next level?  Set up themed backgrounds.

7. HIRE A MAGICIAN OR ENTERTAINER

A short performance by a professional children's entertainer can be a highlight of the event for the younger guests. Magic tricks, puppet shows, or a storytelling session can captivate their attention and leave them in awe.

8. INTERACTIVE FOOD STATION

Set up a cookie decorating table or a build-your-own sundae bar. This keeps kids engaged and satisfies their sweet tooth. They’ll enjoy creating their own treats and showing off their culinary creativity.

9. TREASURE HUNT OR SCAVENGER HUNT

Organize a simple treasure hunt around the venue. This can be tailored to match the theme of your celebration. The excitement of searching for hidden treasures will keep kids entertained and active throughout the event. (A warning: You’ll probably need a volunteer or two to help set this up and keep an eye on participating children.)

10. SUPERVISED PLAY AREA FOR YOUNGER CHILDREN

For toddlers and babies, create a safe, enclosed play area with age-appropriate toys and activities. Think about hiring a babysitter to supervise this area so parents can relax and enjoy the celebration too.

The Bell Tower on 34th, one of the leading event venues in Texas, offers on-site security and catering services.

Our experienced team works closely with customers to help them realize their event vision.

Contact us to learn more about holding a celebration here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Planning a Memorable Product Launch

Have you ever discovered something truly amazing? There’s a sense of excitement, wonder, and possibility during moments like that. Those are the emotions you want to evoke with a product launch. And you can. As an event planner, you have the power to create those moments of connection, to spark passion, and leave a lasting impact on your audience.

Let's dive into the strategies and secrets behind crafting truly unforgettable product launches.

UNDERSTAND YOUR AUDIENCE: THE FOUNDATION OF A MEMORABLE LAUNCH

Every successful product launch begins with a deep understanding of your target audience. It's not just about demographics; it's about connecting with their aspirations, pain points, and how your product can enhance their lives. This knowledge forms the bedrock upon which every aspect of your event is built.

Define Your Ideal Attendees

-Who are they? Are they tech enthusiasts, industry professionals, potential customers, or a mix? Consider their age, occupation, interests, and lifestyle.

-What motivates them? What are their goals, challenges, and desires? -What problems does your product solve for them?

-How do they consume information? What social media platforms do they use? What kind of content resonates with them—videos, interactive demos, or thought-provoking discussions?

Tailor Your Event to Their Interests

Choose a location that aligns with your audience's expectations and preferences. A tech product might thrive in a modern, innovative space. A luxury item might call for an elegant setting.

As you plan activities, ask yourself what would engage your audience and showcase your product's benefits. For example, if your target audience is young and tech-savvy, interactive demos and gamified experiences could be a hit.

You should also select foods and beverages that appeal to your attendees' tastes and dietary needs. Consider offering options that reflect your product or brand identity.

More tips:

-Conduct thorough research: Use surveys, social media analytics, and focus groups to gather insights about your target audience.

-Create buyer personas: Develop detailed profiles of your ideal attendees to help you visualize and empathize with them.

-Stay flexible: Be prepared to adapt your plans based on feedback and evolving audience needs.

ENGAGEMENT BEFORE, DURING, AND AFTER: KEEPING THE BUZZ ALIVE

A successful product launch isn't confined to the event itself. It's a journey that starts long before the doors open and continues long after the last guest leaves. Strategic engagement at every stage is key to building anticipation, maximizing impact, and nurturing lasting relationships.

Before the Launch: Building Anticipation

A teaser campaign is a great way to create a sense of mystery and excitement about an event. This can take the form of cryptic social media posts, countdown timers, and sneak peeks of your product.

The months leading up to your launch are also a good time to collaborate with influencers in your industry. With their support, you can generate buzz about your soon-to-be-released product and, while you’re at it, reach a wider audience.

If possible, offer early access or special discounts to loyal customers or subscribers to build excitement and reward their support.

You also can run contests, quizzes, or polls on social media to encourage participation and get people talking about your launch.

During the Launch: Creating Memorable Experiences

This is the time to bring the excitement up a few notches. Again, social media can help with this. Provide real-time updates on your platforms, along with behind-the-scenes glimpses, and highlights from your event.

As much as possible, find ways to engage with your attendees. Maybe you can hold Q&A sessions, product demos, or hands-on workshops—anything that makes your new product realer to them and helps them understand how it will impact them.

Another sure way to create a vibe of excitement? Host live entertainment. You can’t go wrong with live music, but if appropriate, you can offer other appropriate forms of entertainment, maybe a standup comedian known for wowing audiences at corporate events. Whatever you choose, it should complement your product and brand.

There will be countless photo opportunities throughout your event day: Capitalize on them. Set up photo booths or backdrops that encourage your attendees to capture and share their experiences on social media.

After the Launch: Sustaining the Momentum

Make sure the people who attended (and helped with) your launch feel valued and appreciated. One of the best ways to do that is the time-honored practice of sending personalized thank-you notes or emails to attendees, expressing your gratitude for their participation.

But you don’t have to stop there. Offer post-event access to exclusive content like videos, photos, or presentations. At the same time, maintain the conversation on social media by sharing user-generated content, running contests, and offering special promotions.

A few more things to keep in mind:

-Consistency is key. Maintain a consistent brand voice and messaging throughout all your communication channels.

-Leverage technology: Use event apps, live streaming, and social media tools to enhance engagement and reach a wider audience.

-Measure and analyze: Track key metrics like social media engagement, website traffic, and sales to gauge the success of your launch and identify areas for improvement.

CREATING LASTING IMPRESSIONS: GOING BEYOND THE EXPECTED

A successful product launch transcends a mere product showcase; it's an opportunity to craft a transformative experience that lingers in the minds of your audience long after the event concludes.

At your launch, immerse your guests in the essence of your product. Launching a fitness app? Try incorporating fitness challenges or yoga sessions into the event. Are you introducing a new line of gourmet coffee? Host a barista demonstration or offer tasting stations with different flavor profiles.

Find ways to appeal to all five senses to create a truly immersive experience. Think about the sights, sounds, smells, tastes, and even textures that can reinforce your product's essence. For example, if you’re launching a new fragrance, consider diffusing subtle scents throughout the venue, or if you’re unveiling a new food product, provide samples that tantalize the taste buds.

We also encourage you to inject an element of surprise to delight your guests. Think outside the box—it could be a celebrity appearance, a flash mob, or a unique performance that aligns with your product's theme.

The unexpected creates a sense of wonder and excitement that will be talked about long after the event.

The Bell Tower on 34th is a leading event in Houston, TX.

Our elegant venue, featuring a grand staircase and beautiful garden setting, is a short drive from downtown Houston.

Contact us to schedule a tour.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

10 Thoughtful Thank-You Gifts for Your Best Man

Your best man has been your rock throughout the wedding planning process, and now it's time to show your appreciation. Finding the perfect thank you gift can be a challenge, but we've curated a list of 10 thoughtful ideas that go beyond the ordinary. Each option is designed to leave a lasting impression and strengthen your bond.

1. PERSONALIZED WHISKEY DECANTER SET

Give your best man an elegant glass decanter with matching tumblers, engraved with his initials or a meaningful date. This sophisticated set adds a touch of class to his home bar and serves as a lasting reminder of your friendship.

2. HIGH-QUALITY LEATHER WEEKENDER BAG

How about a durable, stylish leather bag perfect for short trips or gym visits? Opt for a classic color like brown or black, and have his initials embossed for a personal touch.

3. CUSTOM ENGRAVED WATCH

This is a timeless accessory that your best man can wear daily. Choose a style that suits his taste and engrave a short message on the back to make it truly special.

4. VINTAGE CUFFLINKS

Source a pair of unique, vintage cufflinks that reflect his interests or personality. These could be anything from classic silver designs to quirky novelty pieces.

5. NOISE-CANCELING HEADPHONES

A high-end pair of wireless headphones is a great gift for a music lover or frequent traveler. This gift combines practicality with luxury, and it’s perfect for unwinding or staying focused.

6. LUXURY GROOMING KIT

Maybe your best man would enjoy a comprehensive set of high-quality grooming products. This sophisticated collection might include artisanal beard oils, designer colognes, and top-tier skincare products. It's a practical yet indulgent gift that adds a touch of luxury to his everyday life and helps him look his best for special occasions.

7. CUSTOMIZED GOLF CLUB SET

For the golf enthusiast, a set of custom-fitted clubs or a personalized golf bag can be a hole-in-one gift. Add his name or initials for an extra special touch.

8. PREMIUM SPIRITS TASTING EXPERIENCE

Book a guided tasting session at a local distillery or upscale bar. This experience-based gift creates lasting memories and caters to the spirits connoisseur.

9. HANDCRAFTED LEATHER WALLET

Give him a high-quality leather wallet, potentially with RFID-blocking technology, which prevents electronic pickpocketing by shielding credit cards from unauthorized scans. Have it monogrammed or choose one with a special hidden compartment for a unique twist.

10. WEEKEND GETAWAY VOUCHER

Gift him a relaxing weekend away, possibly at a nearby resort or a city he's always wanted to visit. This shows your appreciation through the gift of new experiences and relaxation.

PRESENTING YOUR GIFT

Choosing the perfect gift is only half the battle — presenting it in a meaningful way can make the gesture even more special. Here are some tips to help you make the moment of giving your best man his thank you gift as memorable as the gift itself:

-Include a handwritten card expressing your appreciation and perhaps recounting a favorite memory or inside joke.

-Wrap the gift thoughtfully or present it in a high-quality gift box to add to the experience of receiving it.

-If possible, keep the gift a secret to add an element of excitement when you present it.

-If you’ll be presenting the gift at a pre-wedding event, consider making a short toast to publicly acknowledge your best man's support. If there's a particular reason you chose the gift, share that story. It adds meaning and shows you've put thought into the selection.

Since The Bell Tower on 34th opened more than a decade ago, it has earned a reputation as the best wedding venue in Houston.

Our southeast Texas venue with a chapel, waterwall, and beautifully tended grounds, can accommodate both small and large weddings.

Learn more about getting married here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

10 Tips for Outstanding Event Music: Set the Perfect Soundtrack

Music has the incredible power to transform any event, setting the mood, creating memories, and leaving a lasting impression on your guests. Whether it's a wedding, a corporate gala, or a birthday bash, the right music can elevate the experience to a whole new level. So, how do you ensure your event's soundtrack is nothing short of outstanding? Let's dive in!

1. Define Your Vibe

Before you start curating your playlist, take a moment to define the overall vibe you want to create. Is it elegant and sophisticated? Energetic and upbeat? Relaxed and intimate? Understanding the desired atmosphere will guide your music choices and ensure a cohesive experience.

2. Know Your Audience

Consider the age group, demographics, and musical preferences of your guests. What genres and artists are likely to resonate with them? A good mix of familiar favorites and fresh discoveries will keep everyone engaged and on the dance floor.

3. Hire a Professional DJ or Band

While DIY playlists can work for smaller gatherings, hiring a professional DJ or band is often the best way to ensure a seamless and unforgettable musical experience. They have the expertise to read the crowd, adapt to the energy of the event, and keep the party going strong.

4. Create a Balanced Playlist

A well-rounded playlist includes a variety of tempos, genres, and eras. Start with some mellow tunes to set the mood during cocktail hour, then gradually build up the energy as the night progresses. Don't forget to include some slow dances and sing-alongs to keep things interesting!

5. Consider the Flow of the Event

Coordinate your music choices with the different stages of your event. Upbeat tunes work well during dinner and dancing, while softer music is ideal for speeches and presentations. Transition smoothly between different genres to maintain a natural flow.

6. Pay Attention to Volume

Music should enhance the atmosphere, not overpower it. Ensure the volume is comfortable for conversation during cocktail hour and dinner, and then crank it up for dancing. A professional sound engineer can help you achieve the perfect balance.

7. Incorporate Personal Touches

Add a personal touch to your event music by including songs that have special meaning to you or the occasion. This could be the couple's first dance song at a wedding, the birthday celebrant's favorite tunes, or music that reflects the theme of your event.

8. Don't Forget the Lighting

Lighting and music go hand-in-hand to create a captivating ambiance. Work with your DJ or lighting designer to synchronize the lighting with the music, enhancing the overall mood and energy of the event.

9. Be Prepared for Requests

Encourage your guests to make song requests, but also trust your DJ or band's judgment. They know how to keep the dance floor packed and the energy high.

10. Most Importantly, Have Fun!

Music is all about enjoyment and expression. Let loose, dance, sing along, and create memories that will last a lifetime.

The Bell Tower on 34th is an elegant event space with valet parking and onsite security serving the Greater Houston area. Our central location is a short drive from the Galleria area and the Houston Heights area.

Learn more about holding a corporate event here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

How to Plan an Unforgettable Bar Mitzvah or Bat Mitzvah Celebration

Your child's bar mitzvah/bat mitzvah is their day to shine.

Preparing to celebrate this sacred, milestone event is a detailed process, but the result — a joyous and meaningful party that your child will never forget — is worth it.

To help you on your journey, we’ve put together planning tips and ideas that will help you create a celebration that reflects your child’s personality and leaves a lasting impression on family and friends.

CREATING A REALISTIC BUDGET FOR YOUR CELEBRATION

Establishing a clear, realistic budget should be one of your first planning steps. Here's how to approach budgeting for this important event:

Start Early and Be Realistic

We encourage you to begin budget planning at least two years in advance. Consider your family's financial situation and priorities and then decide on a total amount you're comfortable spending.

Break Down Costs

Once you have a budget total, start allocating it across different categories. Here's a general breakdown:

-Venue and catering (rental fees, food and beverages, staff and service charges; 50-60% of total budget)

-Entertainment (DJ or live band, additional performers like dancers or magicians, photo booth or other interactive elements; 10-15%)

-Decor and flowers (centerpieces, lighting; balloons or other decorative elements; 8-10%)

-Photography/videography (professional photographer, videographer, photo albums or prints; 10-12%)

-Attire (Bar Mitzvah/Bat Mitzvah child's outfit, family members' attire; 5-7%)

-Invitations and stationery (save-the-dates, formal invitations, thank you cards; 2-3%)

-Favors and gifts (guest favors, gifts for close family or friends; 2-3%)

-Miscellaneous (transportation, accommodations for out-of-town guests, kippot or other religious items, tips for vendors; 5-10%)

Prioritize and Make Trade-offs

As with most budgets, it’s wise to differentiate your "must-haves" versus "nice-to-haves."

Be willing to make trade-offs to stay within budget.

Track Expenses

We recommend using a spreadsheet or budgeting app to track your expenses. Include columns for estimated costs and actual costs so you’ll know if you need to adjust any of your category totals. Review your budget throughout the planning process.

Tips for Saving Money

Here are a few suggestions to help you stretch your event budget:

-Consider off-peak dates or times for better rates.

-Limit the guest list to close family and friends.

-Have lunch or brunch reception instead of dinner.

Choose in-season flowers and locally sourced food.

Ask about package deals from vendors.

Hidden Costs to Remember

-Service charges and gratuities

-Taxes

-Delivery and setup fees

-Overtime charges for vendors

-Alterations for attire

-Postage for invitations and thank-you notes

Communicate Clearly

Be clear about financial expectations with prospective vendors and don’t be afraid to negotiate or ask for itemized quotes.

SELECTING YOUR VENUE: FINDING THE RIGHT FIT

The venue you choose sets the stage for your entire celebration. It’s where memories will be made, so you’ll want to choose carefully. Here are some tips for you:

-Capacity: The venue should comfortably accommodate your guest list and offer plenty of space for dining, dancing, and any planned activities.

-Location: Choose a venue that's convenient for most guests, considering proximity to the synagogue if the party is on the same day as the ceremony.

-Ambiance: Select a venue that aligns with your chosen theme or the overall feel you want for the event.

-Amenities: Check what's included with the venue rental. Does it, for example, offer audio-visual equipment, on-site catering, parking, security?

-Flexibility: Ask about customization options. Can you bring in outside vendors? Are there restrictions on décor or music?

-Accessibility: The venue should be accessible for all guests, including those with mobility issues.

-Time restrictions: Confirm the hours you'll have access to the space, including setup and cleanup time.

-Experience: Look for venues with experience hosting bar/bat mitzvahs. They may offer valuable insights or package deals.

-Visit in person: Always tour potential venues before booking so you can envision your event in the space and spot any potential issues.

INVITATIONS: SETTING THE TONE FOR YOUR CELEBRATION

Invitations are more than just a way to inform guests about your event; they’ll set the tone for the entire celebration and provide essential information. Here's what you need to know about bar/bat mitzvah invitations:

Selecting Invitations

Choose a design that reflects the theme or tone of your event. Options range from traditional to modern, elegant to playful.

Format options include traditional paper invitations, fold-out or multi-page designs, or digital invitations for an eco-friendlier approach.

If you go with paper invitations, many stationers offer customization options. You might include:

-Photos of the bar/bat mitzvah child.

-Custom illustrations or graphics.

-Foil stamping or embossing for a luxe touch.

Information to Share

Your invitations should include:

-Full names of the bar mitzvah/bat mitzvah child and parents.

-Type of event: Specify if guests are invited to the service, reception, or both.

-Date, time, and locations for the service and the celebration (if separate).

-Dress code.

-RSVP information, including a deadline and method for responding.

-Additional could include a website with more information, accommodations for out-of-town guests, and any special instructions (security procedures, parking information).

When to Send

-Save-the-dates: Send these eight to 12 months in advance, especially if you have out-of-town guests or are planning a destination event.

-Formal invitations: Mail these six to eight weeks before the event. This gives guests time to plan but isn't so far in advance that they'll forget.

Timeline Considerations

-Order invitations 4-6 months before the event.

-Allow time for addressing and assembly.

-Factor in any holidays or busy mailing periods that might delay delivery.

Additional Invitation Tips

-Proofread carefully: Double-check all details before printing.

-Order extra: Get a few extra invitations for keepsakes and last-minute additions to the guest list.

-Weigh a complete invitation suite at the post office to ensure correct postage.

-If you’ll be using calligraphy or professional addressing, book these services well in advance.

FOOD AND BEVERAGE: FUEL FOR THE FUN

What's a celebration without delicious food and drinks? Here are some suggestions to consider:

Consider Dietary Requirements

-Kosher: Decide if you'll have a fully kosher event or offer kosher options.

-Vegetarian/vegan: It’s wise to offer plant-based options.

-Allergies: Be aware of common allergens (nuts, dairy, gluten) and offer alternatives. Label dishes clearly to help guests with dietary restrictions.

Balance Traditional and Modern

In addition to offering classics like challah, kugel, or matzo ball soup, look into modern favorites like sushi and mini sliders, and possibly fusion dishes like Korean BBQ brisket tacos or pastrami egg rolls that blend traditional Jewish cuisine with contemporary flavors.

Meal Format Options

-Seated dinner: Formal and traditional.

-Buffet: Offers variety and lets guests mingle.

-Food stations: Interactive and great for diverse menus.

-Passed hors d'oeuvres: Ideal for cocktail-style events.

 Kid-Friendly Options

Consider a separate kids' menu with familiar favorites like chicken tenders, mini pizzas, and grilled cheese. Include healthy options like fruit cups or veggie sticks.

Beverages

Provide a wide range of non-alcoholic options like flavored lemonades, mocktails, and soda, and possibly, wine, beer, or signature cocktails for the adults. Offer plenty of water throughout your event

Desserts

In addition to a traditional cake or cupcake tower, think about the following:

-Rugelach: Crescent-shaped pastries filled with fruit preserves, nuts, or chocolate.

Babka: A sweet, yeasted bread often swirled with chocolate or cinnamon filling.  

-Fruit platter: A colorful and refreshing option that caters to various dietary needs.

-Ice cream sundae bar: A fun and interactive way for guests to create their own personalized dessert.

-Macarons: These delicate and colorful French cookies are perfect for a sophisticated touch.

-Mini cupcakes: Bite-sized and customizable, they are a great way to add variety and visual appeal.

Cake pops: These cake balls on a stick are a playful and trendy treat, easy to grab and enjoy.

 Work closely with your caterer to create a menu that balances tradition, taste, and your budget.

The Bell Tower on 34th is one of the leading luxury event venues in Texas, known for our beautiful grounds, grand staircase, and decadent, Old World atmosphere.

Our experienced team works closely with customers to help them realize their event vision.

Contact us to learn more about holding a celebration here.

 The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Bridging Generations: How to Honor Family Heritage in Your Wedding Day

Your wedding day is not just about you and your partner; it's also a celebration of the families that have shaped you both. Honoring multiple generations in your wedding can create a rich, meaningful experience that bridges the past and the present.

Here are some beautiful ways to incorporate family heritage and traditions into your special day.

INCORPORATE FAMILY HEIRLOOMS

One of the most personal ways to honor your family's history is by incorporating heirlooms into your wedding day. You can wear something of theirs, a grandmother’s veil or your great-grandfather’s cufflinks. Or maybe you’d like to have something meaningful to a family member nearby, like a vintage Bible or prayer book, which you carry down the aisle. Another powerful option that everyone can experience is a family wedding photo display at your reception.

INCLUDE TRADITIONAL CUSTOMS

Every family has its own cultural background and traditions. Including these in your wedding can be a wonderful way to honor your heritage. At your ceremony, do something earlier generations might have done when they were wed: Jump the broom or hold a tea ceremony. During your reception, play music that reflects your family's cultural background, or serve dishes that have been passed down through generations. If you and your partner come from different backgrounds, this is a beautiful opportunity to blend traditions and create something uniquely yours.

CREATE A FAMILY TREE DISPLAY

Have you considered a family tree display with photos of the generations who came before you? You could include marriage dates of parents, grandparents, great-grandparents, and earlier generations, if possible, and add interesting facts or stories about family weddings of the past. Not only would this display honor your family, but it would also provide your guests insights into the rich history behind your union.

USE FAMILY RECIPES

Food is often at the heart of family traditions, so think about incorporating family recipes into your menu. Serving your grandmother’s famous cookies or potato pancakes will bring special memories to life for you — and your guests will love them, too. You also could use a family recipe for your wedding cake or offer a signature cocktail based on a drink your great-uncle was known for

These personal touches will make your meal more meaningful and spark conversations about family memories.

HONOR LOVED ONES WHO HAVE PASSED

Finding ways to remember those who are no longer with you can be a moving addition to your ceremony. One simple, meaningful way to achieve this is to leave an empty seat with a photo and flower. Or maybe you’d like to light a candle in their memory or mention them in the ceremony program. This way, your late loved ones will still be part of your wedding and the new memories you create on that day.

INVOLVE ELDERS IN YOUR CEREMONY

More and more couples are giving honored roles to the elders in their family. Grandparents and great-grandparents are serving as ring bearers or flower grandparents. They’re presenting a special reading during the ceremony or giving a toast at the reception. Talk to your partner to decide if this is something you’d like to try. Your relatives’ participation will make them feel valued and add something very meaningful to your proceedings.

CREATE A HERITAGE TABLE

Another possibility would be to set up a special table at your reception dedicated to your family's history. It could showcase old family wedding albums, family heirlooms, written stories or anecdotes about family weddings, and photos of parents and grandparents on their wedding days. This kind of display makes relatives feel valued, and it sparks intergenerational conversations.

INCORPORATE FAMILY SKILLS OR TALENTS

If you have family members with special talents, involve them in the wedding. You can ask a musical relative to perform during the ceremony, for example, or have an artistic family member design your invitations. This honors their abilities, and it will make your wedding more personal.

USE FAMILY TRADITIONS IN YOUR VOWS

Incorporate phrases, sayings, or promises that have been passed down through your family into your vows, possibly a traditional blessing from your culture or a family motto or saying. Or reference advice given by one of your grandparents or parents (who will be thrilled to learn you were listening). References like these will link your new union to the enduring bonds of your family.

CREATE A MULTI-GENERATIONAL DANCE

Plan a special dance that involves multiple generations. Here’s one possible approach:

-Start with grandparents, then parents, then the newlyweds.

-Choose songs that span different eras, reflecting each generation.

-End with everyone on the dance floor together.

Your dance will be a powerful picture of the continuity of love through the generations, and it’s a great way to get everyone involved in your celebration.

The Bell Tower on 34th, which has earned a reputation for being the best wedding venue in Houston, is committed to helping recently engaged couples realize their wedding vision.

Our Instagrammable venue near the Houston Heights features full event-planning services.

Learn more about holding a wedding here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

10 Photography Tips for Charity Event Planners

As an event planner, you know that a picture is worth a thousand words. When it comes to charity events, those images can be worth even more: They can inspire donations, showcase your organization's impact, and create lasting memories for participants. To help you capture the essence of your next charity event, I’ve compiled 10 essential photography tips that will hekpl you take your visual storytelling game to the next level.

1. PLAN YOUR SHOT LIST IN ADVANCE

Before the event begins, create a comprehensive shot list. This should include:

-Key moments (e.g., speeches, award presentations).

-Group shots of volunteers and participants.

-Action shots of activities or performances.

-Candid moments of guests interacting.

-Shots of event décor and branding.

When you have a clear plan, you’re less likely to miss to crucial moments, and you’ll be better prepared to guide your photographer throughout your event.

2. CAPTURE THE EMOTION

Charity events are all about making a difference, and that often comes with powerful emotions. Encourage your photographer to focus on:

-Genuine smiles and laughter.

-Tears of joy or empathy.

-Moments of connection between participants.

-The concentration of volunteers hard at work.

These emotive shots will help tell the story of your event and its impact on beneficiaries and supporters.

3. SHOWCASE YOUR BRANDING

While capturing the human element of your charity’s efforts should be a goal, documenting your organization's branding is equally important. Effective branding shots can reinforce your charity's identity, please sponsors, and provide valuable marketing materials. Here's how to make the most of your branding opportunities:

Signage and Banners

-Capture wide shots of large banners to show scale and placement.

-Take close-ups of any unique or artistically designed signs.

-Photograph guests interacting with or posing near branded backdrops.

Branded Merchandise or Giveaways

-Arrange flatlay shots of merchandise for social media use.

-Capture candid shots of attendees using or wearing branded items.

-Document the process of distributing giveaways.

Sponsor Logos

-Make sure all sponsor logos are clearly visible in relevant shots.

-Take individual photos of each sponsor's display or booth.

-Capture moments of sponsor representatives interacting with guests.

Unique Décor Elements

-Photograph any decorations that reflect your charity's mission or theme.

-Capture wide shots of the venue to show how branding is integrated into the overall design.

-Take detail shots of table settings, centerpieces, or other branded elements.

Digital Branding

If using digital displays, capture clear images of the content.

-Photograph attendees engaging with any digital installations or interactive branded experiences.

Staff and Volunteer Uniforms

-Take group shots of staff and volunteers in branded attire.

-Capture candid images of uniformed team members in action.

Branded Vehicles or Installations

-If your charity has branded vehicles or large installations, ensure these are well-documented from various angles.

Event Collateral

-Photograph event programs, menus, or other printed materials that feature your branding.

-Capture images of guests reading or using these items.

Step-and-Repeat Backdrops

-If you have a branded backdrop for photos, capture wide shots of it in use.

-Take candid shots of guests posing in front of it.

4. Use Natural Light Whenever Possible

Natural light often produces the most flattering and authentic-looking photos. Encourage your photographer to:

-Position subjects near windows or in well-lit areas.

-Avoid harsh overhead lighting that can create unflattering shadows.

-Use reflectors to bounce light and soften shadows if needed.

If the event is outdoors, the golden hours just after sunrise or before sunset offer beautiful, warm lighting for photos.

5. Don't Forget the Details

While big moments are important, the small details can add depth to your event's story. Capture:

-Close-ups of handmade items for sale.

-Artfully arranged silent auction items.

-Decorative elements that tie into your theme.

-Food and beverage presentations.

These shots can be used to create a more comprehensive event album and may come in handy for future event planning.

6. Engage with Your Subjects

Great event photography isn't just about technical skill—it's about making people feel comfortable. Encourage your photographer to:

-Introduce themselves to key participants.

-Explain why they're taking photos and how they'll be used.

-Ask for permission before taking close-up shots.

-Give gentle direction to create more flattering poses.

A photographer who engages well with attendees will capture more natural, relaxed expressions.

7. Capture the Before and After

The event itself is important, but don't neglect the setup and tear-down phases. These shots can:

-Showcase the hard work of your volunteers.

-Demonstrate the transformation of the space.

-Provide behind-the-scenes content for social media.

-Help with planning logistics for future events.

Consider a time-lapse video of the setup process for an engaging piece of content.

8. Use a Variety of Shots and Angles

To keep your event album visually interesting, aim for a mix of:

-Wide shots to establish the scene and show the scale of your event.

-Medium shots for small group interactions.

-Close-ups for emotional impact and detail work.

-High-angle shots to capture the entire venue.

-Low angle shots to make subjects look powerful or emphasize certain elements.

This variety will help tell a more complete story of your event.

9. Don't Overdo the Posed Shots

While some posed photos are necessary (especially for VIPs or major donors), too many can make your event seem stiff and inauthentic. Instead, focus on:

-Candid shots of people enjoying themselves.

-Action shots of activities or performances.

-Natural interactions between guests.

-Spontaneous moments of joy or excitement.

These types of photos often resonate more with viewers and better capture the spirit of your event.

10. Plan for Post-Production

Great event photography doesn't end when the last guest leaves. Have a plan for:

-Quickly reviewing and selecting the best shots.

-Basic editing for color correction and cropping.

-Creating different sizes and formats for various uses (social media, website, print).

-Organizing photos into albums or categories for easy access.

Consider hiring a professional editor if your budget allows. They can significantly enhance the final product.

The Bell Tower on 34th is an elegant, accessible event space with valet parking and onsite security serving the Greater Houston area. Our central location is a short drive from the Galleria area and the Houston Heights area.

Learn more about holding a corporate event here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Mastering Event Feedback: A Guide for Event Planners

As an event planner, your goal is to create memorable experiences that leave a lasting positive impression on your attendees. But how can you be sure you're hitting the mark? The answer lies in gathering and utilizing valuable feedback from your event participants. Here, we'll go over the importance of attendee feedback, various methods for collecting it, best practices for each approach, and how to effectively process and implement the insights you gain.

THE VALUE OF ATTENDEE FEEDBACK

Before diving into the methods of collecting feedback, let’s touch on why it’s so important. For one thing, it paves the way for continuous improvement. Feedback provides insights into what worked well and what didn’t, so you refine and improve future events.

And over time, feedback can help you identify emerging trends in attendee preferences and expectations, trends that can guide your planning decisions going forward. Understanding your audience better than your competitors do can give you a significant advantage in the event planning industry.

Seeking—and applying—feedback is a great way to show attendees you care about their experience, too. When you address attendees’ concerns and implement suggestions, it’s a way of demonstrating to attendees that their opinions matter. That, in turn, helps cultivate satisfaction and loyalty.

What’s more, feedback gives you a way to demonstrate your value as a planner. When your event receives positive feedback, or if you can show measurable improvements in attendee satisfaction, it helps you justify your event's return on investment to stakeholders and sponsors.

METHODS FOR GATHERING FEEDBACK

1. Paper Questionnaires

Distributing paper questionnaires is a traditional method that can still be effective, especially for certain demographics or event types.

Best Practices:

-Keep it short and simple (ideally one page).

-Use a mix of multiple-choice and open-ended questions.

-Provide clear instructions and ample space for answers.

-Consider offering an incentive for completion (e.g., entry into a prize draw)

Pros:

-No technology required.

Can be completed immediately after the event.

Higher response rates for certain demographics.

Cons:

-Time-consuming to process.

-Potential for illegible responses.

-Not environmentally friendly.

2. Online Surveys

Online surveys have become increasingly popular, largely because of their convenience and the fact that they lend themselves to easier data analysis than other methods.

Best Practices:

-Use a reputable survey platform (e.g., SurveyMonkey, Google Forms).

-Keep the survey mobile-friendly.

-Limit the number of questions (10-15 max).

-Use a logical flow of questions.

-Include a progress bar to show completion percentage.

Pros:

-Easy to distribute and analyze

-Can reach a large number of attendees quickly

-Allows for more complex question types (e.g., rating scales, multiple selection)

Cons:

-May have lower response rates if not properly promoted

-Requires attendees to have access to technology

-Can feel impersonal

3. Informal Interviews

Conducting informal interviews with attendees can provide rich, qualitative feedback that surveys might miss.

Best Practices:

-Prepare a list of open-ended questions in advance.

-Create a relaxed, conversational atmosphere.

-Listen actively and ask follow-up questions.

-Take notes and/or record the conversation (with permission).

-Aim for a diverse sample of attendees.

Pros:

-Provides in-depth, nuanced feedback

-Allows for immediate clarification and follow-up

-Can uncover unexpected insights

Cons:

-Time-consuming

-May not be representative of all attendees

-Requires strong interpersonal skills

4. Social Media Monitoring

Don't forget to monitor social media channels for unsolicited feedback during and after your event.

Best Practices:

-Create a unique event hashtag and promote its use.

-Use social media monitoring tools to track mentions and sentiment.

-Engage with attendees who post about your event.

-Analyze trending topics and common themes in posts.

Pros:

-Provides real-time feedback

-Can reach attendees who might not respond to formal surveys

-Offers a chance for public engagement and problem-solving

Cons:

-May not provide structured or comprehensive feedback.

-Can be influenced by a vocal minority.

-Requires constant monitoring during the event.

PROCESSING AND ANALYZING FEEDBACK

Once you've collected feedback, it's time to turn that data into actionable insights:

1. Organize the data. Compile all feedback into a central database or spreadsheet. Categorize responses by topic (e.g., venue, content, speakers, logistics).

2. Quantify where possible. For survey responses, calculate averages, percentages, and other relevant statistics.

3. Look for patterns. Identify common themes and frequently mentioned issues or praises.

4. Compare with previous events. If applicable, compare the feedback to that of previous events to track improvements or declines.

5. Create visual representations. Use charts and graphs to make the data more digestible for stakeholders.

6. Analyze open-ended responses. Use text analysis tools or manual review to extract key insights from written comments.

7. Prioritize actions. Based on the frequency and impact of feedback, create a prioritized list of actions for future events.

IMPLEMENTING FEEDBACK EFFECTIVELY

Gathering feedback is only valuable if you use it to drive improvements. Here's how to make the most of the insights you've gained:

1. Share results. Communicate key findings with your team, stakeholders, and even attendees. This transparency shows that you value their input.

2. Create an action plan. Develop a clear plan for addressing the most significant areas of improvement identified in the feedback.

3. Set measurable goals. Based on the feedback, set specific, measurable goals for your next event (e.g., improving the session rating average from 7/10 to 8/10).

4. Implement changes gradually. Don't try to overhaul everything at once. Prioritize the most impactful changes and implement them systematically.

5. Follow up with attendees. If possible, reach out to attendees who provided particularly insightful feedback to discuss their ideas further.

6. Test and iterate: For significant changes, consider testing them on a smaller scale before full implementation.

7. Close the feedback loop: At your next event, communicate the changes you've made based on previous feedback. This shows attendees that their input leads to real improvements.

Mastering the art of gathering and utilizing event feedback is an important skill for any successful event planner. When you employ a mix of feedback collection methods, process the data effectively, and implement changes based on attendee insights, you can continuously improve your events and stay ahead in a competitive industry.

The Bell Tower on 34th is an elegant event space with valet parking and onsite security serving the Greater Houston area. Our central location is a short drive from the Galleria area and the Houston Heights area.

Learn more about holding a corporate event here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Tips For Preserving Your Wedding Dress, Bouquet, and Other Keepsakes

After the last dance has ended and the honeymoon glow has faded, you're left with a treasure trove of wedding memorabilia. But how do you ensure that your gown retains its pristine beauty, your bouquet doesn't wilt into a distant memory, and your other mementos withstand the test of time?

Here, we’ll cover tips for preserving your cherished wedding keepsakes so you can relive the magic of your big day whenever you want.

PRESERVING YOUR WEDDING DRESS

Your wedding dress is often the most significant and expensive item from your special day. Proper preservation can keep it looking beautiful for decades, allowing you to pass it down to future generations or simply reminisce about your wedding day. Here are some tips for prolonging its life:

-Clean it promptly: Have your dress professionally cleaned within a few weeks of the wedding. Stains can set over time, making them harder to remove.

-Choose a reputable cleaner: Look for a dry cleaner that specializes in wedding gowns. They'll know how to handle delicate fabrics and intricate details.

-Discuss preservation options: Many cleaners offer preservation services. This typically involves treating the dress with a special solution to prevent yellowing and sealing it in an acid-free box.

-Store properly: Keep the preserved dress in a cool, dry place away from direct sunlight. Avoid storing it in a basement or attic where temperature and humidity fluctuate.

Inspect periodically: Every few years, carefully check your dress for any signs of discoloration or damage.

PRESERVING YOUR WEDDING BOUQUET

Your bridal bouquet is a beautiful reminder of your wedding day. While fresh flowers won't last forever, there are several ways to preserve them:

-Air drying: Hang your bouquet upside down in a dry, dark area for several weeks. This method maintains the flowers' shape but may cause some color fading.

-Silica gel: Cover your flowers in silica gel (available at craft stores) for a few days to a week. This method preserves color better than air drying.

-Pressing: For flat flowers, press them between the pages of a heavy book. This works well for creating framed artwork or keepsakes.

-Freeze-drying: Professional preservation services can freeze-dry your bouquet, maintaining its original shape and color. While more expensive, this method yields stunning results.

-Resin preservation: Encasing your flowers in resin creates a lasting, three-dimensional keepsake. This can be done professionally or as a DIY project.

PRESERVING YOUR GUEST BOOK

Your guest book is filled with heartfelt messages from your loved ones. Here's how to keep it in great condition:

-Use acid-free paper: If possible, choose a guest book made with acid-free paper, which resists yellowing and deterioration over time.

-Store it properly: Keep your guest book in a cool, dry place away from direct sunlight to prevent fading and paper damage.

-Handle with care: When looking through your guest book, make sure your hands are clean and dry to avoid transferring oils or moisture to the pages.

-Think about digitization: Scan or photograph each page of your guest book to create a digital backup. Then you'll always have a copy of those precious messages.

PRESERVING YOUR WEDDING CAKE

While it's traditional to save the top tier of your wedding cake for your first anniversary, preserving cake long-term can be challenging. Here are some tips:

-Freeze it properly: Remove any non-edible decorations and wrap the cake tightly in plastic wrap, then aluminum foil. Place it in an airtight container before freezing.

-Avoid frosting with egg or dairy: These ingredients don't freeze well. A back-up option is to have small cake made with the same recipe for your anniversary instead.

-Defrost carefully: When it's time to enjoy your cake, move it to the refrigerator 24 hours before serving to thaw gradually.

-Alternative ideas: If preserving the actual cake seems daunting, consider keeping the cake topper as a memento or having your baker recreate a small version of your cake for your anniversary.

OTHER WEDDING KEEPSAKES TO PRESERVE

-Wedding invitation: Frame your invitation or preserve it in an acid-free scrapbook.

-Wedding vows: If you wrote your own vows, you can have them professionally calligraphed and framed.

Wedding shoes: Clean your shoes thoroughly and store them in a cool, dry place. Using shoe trees will help you maintain their shape.

-Wedding jewelry: Clean your jewelry according to its specific care instructions and store it in a fabric-lined jewelry box.

-Photo booth strips or Polaroids: If you had a photo booth or Polaroid station, create a scrapbook or shadow box to display these fun, candid moments.

-Wedding favors: Keep a few wedding favors as mementos. If they're perishable, you can always save the packaging or a photo of the favors.

CREATING A WEDDING MEMORY BOX

A great way to keep all your smaller wedding mementos together is by creating a wedding memory box:

-Choose an acid-free, archival-quality box.

-Line the box with acid-free tissue paper.

-Include items like your invitation, a copy of your vows, dried petals from your bouquet, your garter, and any other small keepsakes.

-Add silica gel packets to absorb any moisture.

-Store the box in a cool, dry place away from direct sunlight.

Preserving your wedding keepsakes is a beautiful way to honor the memories of your special day. The items you save serve as tangible reminders of the love and joy you shared with your partner and loved ones.

Since we opened more than a decade ago, The Bell Tower on 34th has earned a reputation as the best wedding venue in Houston.

Our spectacular Houston venue, with a waterwall and dance floor lighting, is a popular choice among couples throughout southeast Texas.

Contact us to schedule a tour.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355