There will be ONE point of contact through the end of your event.
If you are thinking of getting a planner these are the rules.
Planners (as well as any other vendor) which have been certified by The Bell Tower on 34th are automatically approved and are not required to sign an outside planner agreement. Planners who have been certified by The Bell Tower on 34th will carry the seal of authenticity at their place of business and possibly on their website.
The Bell Tower on 34th does not acknowledge or allow self-described planners who have an email address ending in @gmail, @yahoo, @outlook, etc. Valid planners are required to have a domain, a website, and insurance. This is in your best interest and ours.
The Bell Tower on 34th requires the following no later than 30 days prior to event date(s):
Provide complete contact information for the planner and an executed copy of the agreement between you and the planner.
A release from you changing the single point of contact from you to the planner, placing them in complete control of your event decisions including financial decisions.
The planner will remain the sole single point of contact with the venue from that point forward.
If your planner becomes the single point of contact, the planner must agree to become financially responsible as a cosigner for the event by signing the Bell Tower on 34th contract.
The planner must turn in a final signed floor plan, timeline and menu at least 30 days before your event.
The planner must provide a complete list of all vendors and each vendor's contact information at least 30 days prior to the event.
The planner must provide all required certificates of liability vendor insurance to the venue for each vendor. Band, DJ, lighting, florist. We must have the planners Certificate of Liability Insurance as well as Errors and Omissions Insurance on file prior to acceptance.
The planner must provide a final copy of the invitation no later than 30 days before the event, prior to printing and mailing.
Planner must set up a meeting with the Bell Tower on 34th event producer to review final event details no later than 21 days before the event.
Planners may not instruct any vendors or guests to arrive earlier than the contracted times.
Planners may not deliver or arrange to have delivered any rentals or event items before event load-in time.
I, the undersigned, understand and agree to the above-mentioned important contractual terms.
Signed________________________________ (the client) Date__________________.