How to Plan an Unforgettable Bar Mitzvah or Bat Mitzvah Celebration

Your child's bar mitzvah/bat mitzvah is their day to shine.

Preparing to celebrate this sacred, milestone event is a detailed process, but the result — a joyous and meaningful party that your child will never forget — is worth it.

To help you on your journey, we’ve put together planning tips and ideas that will help you create a celebration that reflects your child’s personality and leaves a lasting impression on family and friends.

CREATING A REALISTIC BUDGET FOR YOUR CELEBRATION

Establishing a clear, realistic budget should be one of your first planning steps. Here's how to approach budgeting for this important event:

Start Early and Be Realistic

We encourage you to begin budget planning at least two years in advance. Consider your family's financial situation and priorities and then decide on a total amount you're comfortable spending.

Break Down Costs

Once you have a budget total, start allocating it across different categories. Here's a general breakdown:

-Venue and catering (rental fees, food and beverages, staff and service charges; 50-60% of total budget)

-Entertainment (DJ or live band, additional performers like dancers or magicians, photo booth or other interactive elements; 10-15%)

-Decor and flowers (centerpieces, lighting; balloons or other decorative elements; 8-10%)

-Photography/videography (professional photographer, videographer, photo albums or prints; 10-12%)

-Attire (Bar Mitzvah/Bat Mitzvah child's outfit, family members' attire; 5-7%)

-Invitations and stationery (save-the-dates, formal invitations, thank you cards; 2-3%)

-Favors and gifts (guest favors, gifts for close family or friends; 2-3%)

-Miscellaneous (transportation, accommodations for out-of-town guests, kippot or other religious items, tips for vendors; 5-10%)

Prioritize and Make Trade-offs

As with most budgets, it’s wise to differentiate your "must-haves" versus "nice-to-haves."

Be willing to make trade-offs to stay within budget.

Track Expenses

We recommend using a spreadsheet or budgeting app to track your expenses. Include columns for estimated costs and actual costs so you’ll know if you need to adjust any of your category totals. Review your budget throughout the planning process.

Tips for Saving Money

Here are a few suggestions to help you stretch your event budget:

-Consider off-peak dates or times for better rates.

-Limit the guest list to close family and friends.

-Have lunch or brunch reception instead of dinner.

Choose in-season flowers and locally sourced food.

Ask about package deals from vendors.

Hidden Costs to Remember

-Service charges and gratuities

-Taxes

-Delivery and setup fees

-Overtime charges for vendors

-Alterations for attire

-Postage for invitations and thank-you notes

Communicate Clearly

Be clear about financial expectations with prospective vendors and don’t be afraid to negotiate or ask for itemized quotes.

SELECTING YOUR VENUE: FINDING THE RIGHT FIT

The venue you choose sets the stage for your entire celebration. It’s where memories will be made, so you’ll want to choose carefully. Here are some tips for you:

-Capacity: The venue should comfortably accommodate your guest list and offer plenty of space for dining, dancing, and any planned activities.

-Location: Choose a venue that's convenient for most guests, considering proximity to the synagogue if the party is on the same day as the ceremony.

-Ambiance: Select a venue that aligns with your chosen theme or the overall feel you want for the event.

-Amenities: Check what's included with the venue rental. Does it, for example, offer audio-visual equipment, on-site catering, parking, security?

-Flexibility: Ask about customization options. Can you bring in outside vendors? Are there restrictions on décor or music?

-Accessibility: The venue should be accessible for all guests, including those with mobility issues.

-Time restrictions: Confirm the hours you'll have access to the space, including setup and cleanup time.

-Experience: Look for venues with experience hosting bar/bat mitzvahs. They may offer valuable insights or package deals.

-Visit in person: Always tour potential venues before booking so you can envision your event in the space and spot any potential issues.

INVITATIONS: SETTING THE TONE FOR YOUR CELEBRATION

Invitations are more than just a way to inform guests about your event; they’ll set the tone for the entire celebration and provide essential information. Here's what you need to know about bar/bat mitzvah invitations:

Selecting Invitations

Choose a design that reflects the theme or tone of your event. Options range from traditional to modern, elegant to playful.

Format options include traditional paper invitations, fold-out or multi-page designs, or digital invitations for an eco-friendlier approach.

If you go with paper invitations, many stationers offer customization options. You might include:

-Photos of the bar/bat mitzvah child.

-Custom illustrations or graphics.

-Foil stamping or embossing for a luxe touch.

Information to Share

Your invitations should include:

-Full names of the bar mitzvah/bat mitzvah child and parents.

-Type of event: Specify if guests are invited to the service, reception, or both.

-Date, time, and locations for the service and the celebration (if separate).

-Dress code.

-RSVP information, including a deadline and method for responding.

-Additional could include a website with more information, accommodations for out-of-town guests, and any special instructions (security procedures, parking information).

When to Send

-Save-the-dates: Send these eight to 12 months in advance, especially if you have out-of-town guests or are planning a destination event.

-Formal invitations: Mail these six to eight weeks before the event. This gives guests time to plan but isn't so far in advance that they'll forget.

Timeline Considerations

-Order invitations 4-6 months before the event.

-Allow time for addressing and assembly.

-Factor in any holidays or busy mailing periods that might delay delivery.

Additional Invitation Tips

-Proofread carefully: Double-check all details before printing.

-Order extra: Get a few extra invitations for keepsakes and last-minute additions to the guest list.

-Weigh a complete invitation suite at the post office to ensure correct postage.

-If you’ll be using calligraphy or professional addressing, book these services well in advance.

FOOD AND BEVERAGE: FUEL FOR THE FUN

What's a celebration without delicious food and drinks? Here are some suggestions to consider:

Consider Dietary Requirements

-Kosher: Decide if you'll have a fully kosher event or offer kosher options.

-Vegetarian/vegan: It’s wise to offer plant-based options.

-Allergies: Be aware of common allergens (nuts, dairy, gluten) and offer alternatives. Label dishes clearly to help guests with dietary restrictions.

Balance Traditional and Modern

In addition to offering classics like challah, kugel, or matzo ball soup, look into modern favorites like sushi and mini sliders, and possibly fusion dishes like Korean BBQ brisket tacos or pastrami egg rolls that blend traditional Jewish cuisine with contemporary flavors.

Meal Format Options

-Seated dinner: Formal and traditional.

-Buffet: Offers variety and lets guests mingle.

-Food stations: Interactive and great for diverse menus.

-Passed hors d'oeuvres: Ideal for cocktail-style events.

 Kid-Friendly Options

Consider a separate kids' menu with familiar favorites like chicken tenders, mini pizzas, and grilled cheese. Include healthy options like fruit cups or veggie sticks.

Beverages

Provide a wide range of non-alcoholic options like flavored lemonades, mocktails, and soda, and possibly, wine, beer, or signature cocktails for the adults. Offer plenty of water throughout your event

Desserts

In addition to a traditional cake or cupcake tower, think about the following:

-Rugelach: Crescent-shaped pastries filled with fruit preserves, nuts, or chocolate.

Babka: A sweet, yeasted bread often swirled with chocolate or cinnamon filling.  

-Fruit platter: A colorful and refreshing option that caters to various dietary needs.

-Ice cream sundae bar: A fun and interactive way for guests to create their own personalized dessert.

-Macarons: These delicate and colorful French cookies are perfect for a sophisticated touch.

-Mini cupcakes: Bite-sized and customizable, they are a great way to add variety and visual appeal.

Cake pops: These cake balls on a stick are a playful and trendy treat, easy to grab and enjoy.

 Work closely with your caterer to create a menu that balances tradition, taste, and your budget.

The Bell Tower on 34th is one of the leading luxury event venues in Texas, known for our beautiful grounds, grand staircase, and decadent, Old World atmosphere.

Our experienced team works closely with customers to help them realize their event vision.

Contact us to learn more about holding a celebration here.

 The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Bridging Generations: How to Honor Family Heritage in Your Wedding Day

Your wedding day is not just about you and your partner; it's also a celebration of the families that have shaped you both. Honoring multiple generations in your wedding can create a rich, meaningful experience that bridges the past and the present.

Here are some beautiful ways to incorporate family heritage and traditions into your special day.

INCORPORATE FAMILY HEIRLOOMS

One of the most personal ways to honor your family's history is by incorporating heirlooms into your wedding day. You can wear something of theirs, a grandmother’s veil or your great-grandfather’s cufflinks. Or maybe you’d like to have something meaningful to a family member nearby, like a vintage Bible or prayer book, which you carry down the aisle. Another powerful option that everyone can experience is a family wedding photo display at your reception.

INCLUDE TRADITIONAL CUSTOMS

Every family has its own cultural background and traditions. Including these in your wedding can be a wonderful way to honor your heritage. At your ceremony, do something earlier generations might have done when they were wed: Jump the broom or hold a tea ceremony. During your reception, play music that reflects your family's cultural background, or serve dishes that have been passed down through generations. If you and your partner come from different backgrounds, this is a beautiful opportunity to blend traditions and create something uniquely yours.

CREATE A FAMILY TREE DISPLAY

Have you considered a family tree display with photos of the generations who came before you? You could include marriage dates of parents, grandparents, great-grandparents, and earlier generations, if possible, and add interesting facts or stories about family weddings of the past. Not only would this display honor your family, but it would also provide your guests insights into the rich history behind your union.

USE FAMILY RECIPES

Food is often at the heart of family traditions, so think about incorporating family recipes into your menu. Serving your grandmother’s famous cookies or potato pancakes will bring special memories to life for you — and your guests will love them, too. You also could use a family recipe for your wedding cake or offer a signature cocktail based on a drink your great-uncle was known for

These personal touches will make your meal more meaningful and spark conversations about family memories.

HONOR LOVED ONES WHO HAVE PASSED

Finding ways to remember those who are no longer with you can be a moving addition to your ceremony. One simple, meaningful way to achieve this is to leave an empty seat with a photo and flower. Or maybe you’d like to light a candle in their memory or mention them in the ceremony program. This way, your late loved ones will still be part of your wedding and the new memories you create on that day.

INVOLVE ELDERS IN YOUR CEREMONY

More and more couples are giving honored roles to the elders in their family. Grandparents and great-grandparents are serving as ring bearers or flower grandparents. They’re presenting a special reading during the ceremony or giving a toast at the reception. Talk to your partner to decide if this is something you’d like to try. Your relatives’ participation will make them feel valued and add something very meaningful to your proceedings.

CREATE A HERITAGE TABLE

Another possibility would be to set up a special table at your reception dedicated to your family's history. It could showcase old family wedding albums, family heirlooms, written stories or anecdotes about family weddings, and photos of parents and grandparents on their wedding days. This kind of display makes relatives feel valued, and it sparks intergenerational conversations.

INCORPORATE FAMILY SKILLS OR TALENTS

If you have family members with special talents, involve them in the wedding. You can ask a musical relative to perform during the ceremony, for example, or have an artistic family member design your invitations. This honors their abilities, and it will make your wedding more personal.

USE FAMILY TRADITIONS IN YOUR VOWS

Incorporate phrases, sayings, or promises that have been passed down through your family into your vows, possibly a traditional blessing from your culture or a family motto or saying. Or reference advice given by one of your grandparents or parents (who will be thrilled to learn you were listening). References like these will link your new union to the enduring bonds of your family.

CREATE A MULTI-GENERATIONAL DANCE

Plan a special dance that involves multiple generations. Here’s one possible approach:

-Start with grandparents, then parents, then the newlyweds.

-Choose songs that span different eras, reflecting each generation.

-End with everyone on the dance floor together.

Your dance will be a powerful picture of the continuity of love through the generations, and it’s a great way to get everyone involved in your celebration.

The Bell Tower on 34th, which has earned a reputation for being the best wedding venue in Houston, is committed to helping recently engaged couples realize their wedding vision.

Our Instagrammable venue near the Houston Heights features full event-planning services.

Learn more about holding a wedding here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

10 Photography Tips for Charity Event Planners

As an event planner, you know that a picture is worth a thousand words. When it comes to charity events, those images can be worth even more: They can inspire donations, showcase your organization's impact, and create lasting memories for participants. To help you capture the essence of your next charity event, I’ve compiled 10 essential photography tips that will hekpl you take your visual storytelling game to the next level.

1. PLAN YOUR SHOT LIST IN ADVANCE

Before the event begins, create a comprehensive shot list. This should include:

-Key moments (e.g., speeches, award presentations).

-Group shots of volunteers and participants.

-Action shots of activities or performances.

-Candid moments of guests interacting.

-Shots of event décor and branding.

When you have a clear plan, you’re less likely to miss to crucial moments, and you’ll be better prepared to guide your photographer throughout your event.

2. CAPTURE THE EMOTION

Charity events are all about making a difference, and that often comes with powerful emotions. Encourage your photographer to focus on:

-Genuine smiles and laughter.

-Tears of joy or empathy.

-Moments of connection between participants.

-The concentration of volunteers hard at work.

These emotive shots will help tell the story of your event and its impact on beneficiaries and supporters.

3. SHOWCASE YOUR BRANDING

While capturing the human element of your charity’s efforts should be a goal, documenting your organization's branding is equally important. Effective branding shots can reinforce your charity's identity, please sponsors, and provide valuable marketing materials. Here's how to make the most of your branding opportunities:

Signage and Banners

-Capture wide shots of large banners to show scale and placement.

-Take close-ups of any unique or artistically designed signs.

-Photograph guests interacting with or posing near branded backdrops.

Branded Merchandise or Giveaways

-Arrange flatlay shots of merchandise for social media use.

-Capture candid shots of attendees using or wearing branded items.

-Document the process of distributing giveaways.

Sponsor Logos

-Make sure all sponsor logos are clearly visible in relevant shots.

-Take individual photos of each sponsor's display or booth.

-Capture moments of sponsor representatives interacting with guests.

Unique Décor Elements

-Photograph any decorations that reflect your charity's mission or theme.

-Capture wide shots of the venue to show how branding is integrated into the overall design.

-Take detail shots of table settings, centerpieces, or other branded elements.

Digital Branding

If using digital displays, capture clear images of the content.

-Photograph attendees engaging with any digital installations or interactive branded experiences.

Staff and Volunteer Uniforms

-Take group shots of staff and volunteers in branded attire.

-Capture candid images of uniformed team members in action.

Branded Vehicles or Installations

-If your charity has branded vehicles or large installations, ensure these are well-documented from various angles.

Event Collateral

-Photograph event programs, menus, or other printed materials that feature your branding.

-Capture images of guests reading or using these items.

Step-and-Repeat Backdrops

-If you have a branded backdrop for photos, capture wide shots of it in use.

-Take candid shots of guests posing in front of it.

4. Use Natural Light Whenever Possible

Natural light often produces the most flattering and authentic-looking photos. Encourage your photographer to:

-Position subjects near windows or in well-lit areas.

-Avoid harsh overhead lighting that can create unflattering shadows.

-Use reflectors to bounce light and soften shadows if needed.

If the event is outdoors, the golden hours just after sunrise or before sunset offer beautiful, warm lighting for photos.

5. Don't Forget the Details

While big moments are important, the small details can add depth to your event's story. Capture:

-Close-ups of handmade items for sale.

-Artfully arranged silent auction items.

-Decorative elements that tie into your theme.

-Food and beverage presentations.

These shots can be used to create a more comprehensive event album and may come in handy for future event planning.

6. Engage with Your Subjects

Great event photography isn't just about technical skill—it's about making people feel comfortable. Encourage your photographer to:

-Introduce themselves to key participants.

-Explain why they're taking photos and how they'll be used.

-Ask for permission before taking close-up shots.

-Give gentle direction to create more flattering poses.

A photographer who engages well with attendees will capture more natural, relaxed expressions.

7. Capture the Before and After

The event itself is important, but don't neglect the setup and tear-down phases. These shots can:

-Showcase the hard work of your volunteers.

-Demonstrate the transformation of the space.

-Provide behind-the-scenes content for social media.

-Help with planning logistics for future events.

Consider a time-lapse video of the setup process for an engaging piece of content.

8. Use a Variety of Shots and Angles

To keep your event album visually interesting, aim for a mix of:

-Wide shots to establish the scene and show the scale of your event.

-Medium shots for small group interactions.

-Close-ups for emotional impact and detail work.

-High-angle shots to capture the entire venue.

-Low angle shots to make subjects look powerful or emphasize certain elements.

This variety will help tell a more complete story of your event.

9. Don't Overdo the Posed Shots

While some posed photos are necessary (especially for VIPs or major donors), too many can make your event seem stiff and inauthentic. Instead, focus on:

-Candid shots of people enjoying themselves.

-Action shots of activities or performances.

-Natural interactions between guests.

-Spontaneous moments of joy or excitement.

These types of photos often resonate more with viewers and better capture the spirit of your event.

10. Plan for Post-Production

Great event photography doesn't end when the last guest leaves. Have a plan for:

-Quickly reviewing and selecting the best shots.

-Basic editing for color correction and cropping.

-Creating different sizes and formats for various uses (social media, website, print).

-Organizing photos into albums or categories for easy access.

Consider hiring a professional editor if your budget allows. They can significantly enhance the final product.

The Bell Tower on 34th is an elegant, accessible event space with valet parking and onsite security serving the Greater Houston area. Our central location is a short drive from the Galleria area and the Houston Heights area.

Learn more about holding a corporate event here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Mastering Event Feedback: A Guide for Event Planners

As an event planner, your goal is to create memorable experiences that leave a lasting positive impression on your attendees. But how can you be sure you're hitting the mark? The answer lies in gathering and utilizing valuable feedback from your event participants. Here, we'll go over the importance of attendee feedback, various methods for collecting it, best practices for each approach, and how to effectively process and implement the insights you gain.

THE VALUE OF ATTENDEE FEEDBACK

Before diving into the methods of collecting feedback, let’s touch on why it’s so important. For one thing, it paves the way for continuous improvement. Feedback provides insights into what worked well and what didn’t, so you refine and improve future events.

And over time, feedback can help you identify emerging trends in attendee preferences and expectations, trends that can guide your planning decisions going forward. Understanding your audience better than your competitors do can give you a significant advantage in the event planning industry.

Seeking—and applying—feedback is a great way to show attendees you care about their experience, too. When you address attendees’ concerns and implement suggestions, it’s a way of demonstrating to attendees that their opinions matter. That, in turn, helps cultivate satisfaction and loyalty.

What’s more, feedback gives you a way to demonstrate your value as a planner. When your event receives positive feedback, or if you can show measurable improvements in attendee satisfaction, it helps you justify your event's return on investment to stakeholders and sponsors.

METHODS FOR GATHERING FEEDBACK

1. Paper Questionnaires

Distributing paper questionnaires is a traditional method that can still be effective, especially for certain demographics or event types.

Best Practices:

-Keep it short and simple (ideally one page).

-Use a mix of multiple-choice and open-ended questions.

-Provide clear instructions and ample space for answers.

-Consider offering an incentive for completion (e.g., entry into a prize draw)

Pros:

-No technology required.

Can be completed immediately after the event.

Higher response rates for certain demographics.

Cons:

-Time-consuming to process.

-Potential for illegible responses.

-Not environmentally friendly.

2. Online Surveys

Online surveys have become increasingly popular, largely because of their convenience and the fact that they lend themselves to easier data analysis than other methods.

Best Practices:

-Use a reputable survey platform (e.g., SurveyMonkey, Google Forms).

-Keep the survey mobile-friendly.

-Limit the number of questions (10-15 max).

-Use a logical flow of questions.

-Include a progress bar to show completion percentage.

Pros:

-Easy to distribute and analyze

-Can reach a large number of attendees quickly

-Allows for more complex question types (e.g., rating scales, multiple selection)

Cons:

-May have lower response rates if not properly promoted

-Requires attendees to have access to technology

-Can feel impersonal

3. Informal Interviews

Conducting informal interviews with attendees can provide rich, qualitative feedback that surveys might miss.

Best Practices:

-Prepare a list of open-ended questions in advance.

-Create a relaxed, conversational atmosphere.

-Listen actively and ask follow-up questions.

-Take notes and/or record the conversation (with permission).

-Aim for a diverse sample of attendees.

Pros:

-Provides in-depth, nuanced feedback

-Allows for immediate clarification and follow-up

-Can uncover unexpected insights

Cons:

-Time-consuming

-May not be representative of all attendees

-Requires strong interpersonal skills

4. Social Media Monitoring

Don't forget to monitor social media channels for unsolicited feedback during and after your event.

Best Practices:

-Create a unique event hashtag and promote its use.

-Use social media monitoring tools to track mentions and sentiment.

-Engage with attendees who post about your event.

-Analyze trending topics and common themes in posts.

Pros:

-Provides real-time feedback

-Can reach attendees who might not respond to formal surveys

-Offers a chance for public engagement and problem-solving

Cons:

-May not provide structured or comprehensive feedback.

-Can be influenced by a vocal minority.

-Requires constant monitoring during the event.

PROCESSING AND ANALYZING FEEDBACK

Once you've collected feedback, it's time to turn that data into actionable insights:

1. Organize the data. Compile all feedback into a central database or spreadsheet. Categorize responses by topic (e.g., venue, content, speakers, logistics).

2. Quantify where possible. For survey responses, calculate averages, percentages, and other relevant statistics.

3. Look for patterns. Identify common themes and frequently mentioned issues or praises.

4. Compare with previous events. If applicable, compare the feedback to that of previous events to track improvements or declines.

5. Create visual representations. Use charts and graphs to make the data more digestible for stakeholders.

6. Analyze open-ended responses. Use text analysis tools or manual review to extract key insights from written comments.

7. Prioritize actions. Based on the frequency and impact of feedback, create a prioritized list of actions for future events.

IMPLEMENTING FEEDBACK EFFECTIVELY

Gathering feedback is only valuable if you use it to drive improvements. Here's how to make the most of the insights you've gained:

1. Share results. Communicate key findings with your team, stakeholders, and even attendees. This transparency shows that you value their input.

2. Create an action plan. Develop a clear plan for addressing the most significant areas of improvement identified in the feedback.

3. Set measurable goals. Based on the feedback, set specific, measurable goals for your next event (e.g., improving the session rating average from 7/10 to 8/10).

4. Implement changes gradually. Don't try to overhaul everything at once. Prioritize the most impactful changes and implement them systematically.

5. Follow up with attendees. If possible, reach out to attendees who provided particularly insightful feedback to discuss their ideas further.

6. Test and iterate: For significant changes, consider testing them on a smaller scale before full implementation.

7. Close the feedback loop: At your next event, communicate the changes you've made based on previous feedback. This shows attendees that their input leads to real improvements.

Mastering the art of gathering and utilizing event feedback is an important skill for any successful event planner. When you employ a mix of feedback collection methods, process the data effectively, and implement changes based on attendee insights, you can continuously improve your events and stay ahead in a competitive industry.

The Bell Tower on 34th is an elegant event space with valet parking and onsite security serving the Greater Houston area. Our central location is a short drive from the Galleria area and the Houston Heights area.

Learn more about holding a corporate event here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Tips For Preserving Your Wedding Dress, Bouquet, and Other Keepsakes

After the last dance has ended and the honeymoon glow has faded, you're left with a treasure trove of wedding memorabilia. But how do you ensure that your gown retains its pristine beauty, your bouquet doesn't wilt into a distant memory, and your other mementos withstand the test of time?

Here, we’ll cover tips for preserving your cherished wedding keepsakes so you can relive the magic of your big day whenever you want.

PRESERVING YOUR WEDDING DRESS

Your wedding dress is often the most significant and expensive item from your special day. Proper preservation can keep it looking beautiful for decades, allowing you to pass it down to future generations or simply reminisce about your wedding day. Here are some tips for prolonging its life:

-Clean it promptly: Have your dress professionally cleaned within a few weeks of the wedding. Stains can set over time, making them harder to remove.

-Choose a reputable cleaner: Look for a dry cleaner that specializes in wedding gowns. They'll know how to handle delicate fabrics and intricate details.

-Discuss preservation options: Many cleaners offer preservation services. This typically involves treating the dress with a special solution to prevent yellowing and sealing it in an acid-free box.

-Store properly: Keep the preserved dress in a cool, dry place away from direct sunlight. Avoid storing it in a basement or attic where temperature and humidity fluctuate.

Inspect periodically: Every few years, carefully check your dress for any signs of discoloration or damage.

PRESERVING YOUR WEDDING BOUQUET

Your bridal bouquet is a beautiful reminder of your wedding day. While fresh flowers won't last forever, there are several ways to preserve them:

-Air drying: Hang your bouquet upside down in a dry, dark area for several weeks. This method maintains the flowers' shape but may cause some color fading.

-Silica gel: Cover your flowers in silica gel (available at craft stores) for a few days to a week. This method preserves color better than air drying.

-Pressing: For flat flowers, press them between the pages of a heavy book. This works well for creating framed artwork or keepsakes.

-Freeze-drying: Professional preservation services can freeze-dry your bouquet, maintaining its original shape and color. While more expensive, this method yields stunning results.

-Resin preservation: Encasing your flowers in resin creates a lasting, three-dimensional keepsake. This can be done professionally or as a DIY project.

PRESERVING YOUR GUEST BOOK

Your guest book is filled with heartfelt messages from your loved ones. Here's how to keep it in great condition:

-Use acid-free paper: If possible, choose a guest book made with acid-free paper, which resists yellowing and deterioration over time.

-Store it properly: Keep your guest book in a cool, dry place away from direct sunlight to prevent fading and paper damage.

-Handle with care: When looking through your guest book, make sure your hands are clean and dry to avoid transferring oils or moisture to the pages.

-Think about digitization: Scan or photograph each page of your guest book to create a digital backup. Then you'll always have a copy of those precious messages.

PRESERVING YOUR WEDDING CAKE

While it's traditional to save the top tier of your wedding cake for your first anniversary, preserving cake long-term can be challenging. Here are some tips:

-Freeze it properly: Remove any non-edible decorations and wrap the cake tightly in plastic wrap, then aluminum foil. Place it in an airtight container before freezing.

-Avoid frosting with egg or dairy: These ingredients don't freeze well. A back-up option is to have small cake made with the same recipe for your anniversary instead.

-Defrost carefully: When it's time to enjoy your cake, move it to the refrigerator 24 hours before serving to thaw gradually.

-Alternative ideas: If preserving the actual cake seems daunting, consider keeping the cake topper as a memento or having your baker recreate a small version of your cake for your anniversary.

OTHER WEDDING KEEPSAKES TO PRESERVE

-Wedding invitation: Frame your invitation or preserve it in an acid-free scrapbook.

-Wedding vows: If you wrote your own vows, you can have them professionally calligraphed and framed.

Wedding shoes: Clean your shoes thoroughly and store them in a cool, dry place. Using shoe trees will help you maintain their shape.

-Wedding jewelry: Clean your jewelry according to its specific care instructions and store it in a fabric-lined jewelry box.

-Photo booth strips or Polaroids: If you had a photo booth or Polaroid station, create a scrapbook or shadow box to display these fun, candid moments.

-Wedding favors: Keep a few wedding favors as mementos. If they're perishable, you can always save the packaging or a photo of the favors.

CREATING A WEDDING MEMORY BOX

A great way to keep all your smaller wedding mementos together is by creating a wedding memory box:

-Choose an acid-free, archival-quality box.

-Line the box with acid-free tissue paper.

-Include items like your invitation, a copy of your vows, dried petals from your bouquet, your garter, and any other small keepsakes.

-Add silica gel packets to absorb any moisture.

-Store the box in a cool, dry place away from direct sunlight.

Preserving your wedding keepsakes is a beautiful way to honor the memories of your special day. The items you save serve as tangible reminders of the love and joy you shared with your partner and loved ones.

Since we opened more than a decade ago, The Bell Tower on 34th has earned a reputation as the best wedding venue in Houston.

Our spectacular Houston venue, with a waterwall and dance floor lighting, is a popular choice among couples throughout southeast Texas.

Contact us to schedule a tour.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Your Roadmap to a Successful Awards Event

Organizing a corporate or nonprofit awards ceremony is an excellent way to recognize outstanding achievements, boost morale, and strengthen your organization's culture.

This guide will walk you through the key elements of planning a memorable and impactful awards event.

WHAT MAKES A SUCCESSFUL AWARDS PROGRAM?

A successful awards program goes beyond simply handing out trophies: It's about creating a meaningful experience that resonates with your organization's values and inspires continued excellence. The cornerstone of any impactful awards program lies in its ability to genuinely recognize and celebrate achievements while fostering a culture of appreciation and motivation.

To achieve this, consider the following key elements:

-Clear objectives: Define the purpose of your awards program. Are you recognizing individual achievements, team efforts, or both?

-Transparent criteria: Establish and communicate clear criteria for each award category to ensure fairness and credibility.

-Diverse categories: Include a range of categories that reflect various aspects of your organization's values and goals.

-Inclusive nomination process: Allow for both peer nominations and self-nominations to capture a wide range of achievements.

-Impartial judging: Assemble a diverse panel of judges, including both internal and external experts when appropriate.

BEST PRACTICES FOR PLANNING

The success of your awards ceremony hinges on thorough planning and attention to detail.

Here are some suggestions to help you set a strong foundation for a memorable and impactful awards ceremony.

-Start early: Begin planning at least six to eight months in advance to allow ample time for nominations, judging, and event coordination.

-Form a planning committee: Assemble a team with diverse skills to handle different aspects of the event.

-Set a budget: Determine your budget early and allocate funds for the event’s components including your event venue, catering, awards, and entertainment.

-Choose the right date and venue: Select a date that doesn't conflict with major industry events or holidays. Choose a venue that aligns with your event's scale and tone.

-Create a timeline: Develop a detailed timeline covering all aspects of your planning process, from opening nominations to post-event follow-up.

-Promote your event: Use a variety of channels (social media, press releases, advertising) to generate excitement and encourage participation in the nomination process.

-Prepare for contingencies: Have backup plans for potential issues like technical difficulties or last-minute cancellations.

DECOR IDEAS

Your decor choices should reflect the significance of your occasion while aligning with your organization's brand and the event's theme (if you have one). Here are some ideas to inspire your decorating approach:

-Theme-based decor: Think about incorporating a theme that reflects your organization's brand or the spirit of the awards (e.g., "Reaching for the Stars" or "Building Bridges").

-Lighting: Use strategic lighting to create ambiance and highlight key areas like the stage and award displays.

-Centerpieces: Create eye-catching centerpieces that incorporate your theme or company colors.

-Backdrop: Design an attractive backdrop for the stage and photo opportunities.

-Signage: Use digital or physical signage to guide attendees and showcase award categories.

-Brand integration: Subtly incorporate your organization's logo and colors into the decor without overwhelming the space.

FOOD AND BEVERAGE SUGGESTIONS

When planning your menu, consider not just the flavors and presentation, but also how the dining experience will integrate with the flow of your event. Your food and beverage choices should reflect the tone of your ceremony while accommodating diverse preferences and dietary needs. Here are some suggestions to help you craft a memorable gastronomic experience:

Menu planning

Offer a diverse menu that caters to various dietary restrictions and preferences. Possibilities include:

-Passed hors d'oeuvres for a cocktail hour

-A plated dinner or upscale buffet for a formal event

-Food stations for a more casual atmosphere

Beverage options

Provide a mix of alcoholic and non-alcoholic beverages. These might be:

-Signature cocktails themed to your event

-A selection of wines and beers

-Mocktails and artisanal sodas

Timing

Schedule food service to complement the flow of the event. You don’t want your guests to be hungry during key moments.

Dessert

End the night on a sweet note with a dessert that ties into your theme or a celebratory cake.

OPTIONS FOR AWARDS

Traditional trophies: Classic crystal or metal trophies with custom engraving.

-Plaques: Elegant wooden or metal plaques for a more understated option.

-Custom sculptures: Unique, artistic pieces that reflect your organization's identity or the award's significance.

-Functional awards: Items that serve a purpose like high-quality desk accessories or tech gadgets.

-Experiential awards: For top honors, the awards could be experiences like travel packages or professional development opportunities.

-Sustainable options: Eco-friendly awards made from recycled materials or that support environmental causes.

CREATING A PROGRAM

A well-designed program adds professionalism to your event and serves as a keepsake for attendees. Include the following elements:

-Welcome message: A brief introduction from the CEO or event chairperson.

-Event schedule: A timeline of the evening's activities.

-Award categories: Descriptions of each award and its significance.

-Nominee information: Short bios or achievements of each nominee.

-Judges' profiles: Brief introductions to the judging panel.

-Sponsor recognition: Acknowledgment of any event sponsors or partners.

-Entertainment details: Information about any performances or special guests.

-Thank you notes: Recognition of the planning committee and key contributors.

ADDITIONAL TIPS FOR PLANNERS

-Rehearse: Conduct a full rehearsal to identify and address potential issues.

-Tech check: All audiovisual equipment should be tested.

-Timing is key: Keep the ceremony moving at a good pace to maintain energy.

-Engage the audience: Incorporate interactive elements like live polling or a social media wall.

-Document the event: Hire professional photographers and videographers to capture the highlights.

-Follow-up: Send thank-you notes to attendees and share event highlights through your organization's communications channels.

-Gather feedback: Conduct a post-event survey to identify areas for improvement in future ceremonies.

The Bell Tower on 34th is a leading event in Houston, TX.

Our elegant venue, featuring a grand staircase and beautiful garden setting, is a short drive from downtown Houston.

Contact us to schedule a tour.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Delightful Bites: Creative Food Ideas for Your Baby Shower

Hosting a baby shower is an exciting opportunity to celebrate new life and pamper the mom-to-be. One of the key elements of any successful shower is the food. Here, you’ll find a variety of creative and delicious food ideas that will make your baby shower menu truly special and your shower more memorable.

APPETIZERS: TINY BITES FOR TINY ARRIVALS

-Diaper Roll-Ups: Create savory pinwheel sandwiches and wrap them to resemble tiny diapers, secured with a decorative toothpick.

-Pacifier Caprese Skewers: Thread cherry tomatoes, mini mozzarella balls, and basil leaves on lollipop sticks, arranging them to look like pacifiers.

-Baby Carriage Deviled Eggs: Cut hard-boiled eggs lengthwise and pipe the yolk mixture to resemble baby carriages, using thin cucumber slices for wheels.

-Stork Bundles: Wrap asparagus spears in prosciutto and puff pastry, baking until golden for adorable "stork bundles."

-Alphabet Soup Shooters: Serve miniature cups of alphabet soup, perfect for a literary-themed shower.

MAIN DISHES: SATISFYING BITES FOR EXPECTANT MOMS

-Mini Quiches: Prepare an assortment of bite-sized quiches with various fillings like spinach and feta, ham and cheese, or mushroom and herbs.

=Stuffed Bell Peppers: Create colorful "baby cradles" by filling halved bell peppers with a mixture of quinoa, vegetables, and cheese.

-Slider Station: Offer a variety of mini sandwiches, including vegetarian options, served on soft dinner rolls.

-Pasta Bar: Set up a build-your-own pasta station with various sauces, vegetables, and proteins for a customizable main course.

-Chicken and Waffle Bites: Serve miniature chicken and waffle skewers drizzled with maple syrup for a sweet and savory treat.

SIDES: COMPLEMENTARY DISHES TO ROUND OUT THE MEAL

-Veggie "Rattles": Arrange colorful vegetable sticks (carrots, celery, bell peppers) in small cups with dip at the bottom to resemble baby rattles.

-Fruit Bouquet: Create an edible centerpiece by arranging fruit skewers in a vase or container to look like a floral arrangement.

-"Pea in the Pod" Salad: Serve a refreshing green salad with sugar snap peas, emphasizing the "pea in the pod" theme.

-Rainbow Fruit Skewers: Thread colorful fruit pieces on skewers in rainbow order, promoting healthy eating for new moms.

-"Building Block" Cheese Platter: Cut various cheeses into small cubes and arrange them to resemble building blocks, paired with crackers and nuts.

DESSERTS: SWEET TREATS TO CELEBRATE NEW LIFE

-Diaper Cake: Create a tiered "cake" made of rolled diapers, decorated with ribbons and small baby items – both decorative and practical!

-Baby Bootie Cupcakes: Decorate cupcakes to look like tiny baby shoes using fondant or buttercream.

-Onesie Sugar Cookies: Bake and decorate sugar cookies in the shape of baby onesies, complete with adorable designs.

-Rattle Cake Pops: Make cake pops in pastel colors and attach small round candies to resemble baby rattles.

-“Bun in the Oven" Cinnamon Rolls: Serve miniature cinnamon rolls in small baking tins for a clever nod to the popular pregnancy phrase.

TIPS FOR A SUCCESSFUL BABY SHOWER MENU

-Consider dietary restrictions: Offer vegetarian, vegan, and gluten-free options to accommodate all guests.

-Keep it bite-sized: Finger foods are easier for mingling guests to enjoy while participating in shower activities.

-Balance flavors and textures: Provide a mix of savory and sweet, crunchy and soft items to satisfy all palates.

-Embrace the theme: Use cookie cutters and molds in baby-related shapes to tie your food into the shower's theme.

-Don't forget the drinks: Offer a variety of beverages, including a signature "mocktail" for the mom-to-be.

-Presentation is key: Use tiered serving trays, creative labels, and color-coordinated dishes to enhance the visual appeal of your spread.

-Prepare ahead: Choose dishes that can be made in advance to reduce stress on the day of the event.

The key to a successful baby shower menu is a balance of flavors, textures, and visual appeal. Don't be afraid to get creative with your presentation – use baby-themed serving dishes, create food labels with cute puns, or arrange items to spell out "BABY" or the child's name if known.

Your creative and thoughtful touches will leave the mom-to-be and her guests with fond memories and satisfied taste buds.

The Bell Tower on 34th is one of the leading luxury event venues in Texas, known for our beautiful grounds, grand staircase, and decadent, Old World atmosphere.

Our experienced team works closely with customers to help them realize their event vision.

Contact us to learn more about holding a celebration here.

 The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Selecting Your Perfect Wedding Day Music

What songs will fill the air as you exchange vows? What rhythms will ignite the dance floor at your reception? The answers to these questions are the building blocks of your wedding day soundtrack.

I know that choosing the perfect songs for each moment can feel like a daunting task, so I’ve put together some key considerations for selecting your wedding day music. Let’s take a look at the moments that you might want to set to music, along with tips that will help you create a personalized and unforgettable experience for you and your guests.

SETTING THE STAGE: MUSIC THROUGHOUT YOUR WEDDING DAY

Prelude

As guests arrive and find their seats, the prelude music sets the tone for the ceremony. This is a good time for soft, romantic pieces that create a welcoming atmosphere. Classical instrumentals, acoustic versions of popular love songs, or gentle jazz standards can work beautifully here.

Processional

The processional is your big moment as a bride, the moment when all eyes turn to you. This music should reflect the emotion and significance of the occasion. Many couples choose traditional wedding marches, while others opt for contemporary songs that hold special meaning. Either option is fine. The key is selecting music that complements your overall wedding style and taste.

Cocktail Hour

As you and your new spouse take photos, your guests will mingle during the cocktail hour. This is an excellent opportunity to showcase a variety of music that sets a relaxed, celebratory mood. A nice mix of jazz standards, light pop, or acoustic covers will keep the atmosphere lively without being obtrusive.

Grand Entrance

Your grand entrance to the reception is a chance to let your personality shine. Choose an upbeat, energetic song that captures your excitement and gets your guests in the mood to celebrate. This could be anything from a classic rock anthem to a current pop hit, but it should be something you and your partner love.  

First Dance

Your first dance as a married couple is one of the most memorable moments of your wedding. Select a song that holds special meaning for your relationship. That might be a timeless ballad, a country love song, or an indie track that defines your bond.

Parent Dances

The parent dances are a touching tradition that honors your family bonds. Work with your parents to choose songs that reflect your relationships. These often tend towards classics or songs that were popular during your parents' youth, but don't be afraid to think outside the box if a particular song holds special significance.

Dancing

This is where the party really starts! Your dance music should cater to a range of tastes and ages, so all of your guests have a chance to hit the dance floor. Mix current hits with classics, and don't forget to include some slow songs for couples to enjoy.

Last Song of the Event

End your celebration on a high note with a song that encapsulates the love of your wedding day. Many couples opt for a song that encourages all of their guests to join in. The effect is a final moment of unity and joy.

WHEN IT’S TIME TO SELECT YOUR MUSIC

Begin thinking about your music choices as soon as you start planning your wedding. This gives you time to explore options without feeling rushed into decisions. Here are some guidelines that will help you:

Reflect Your Personality

Your wedding music should reflect you as a couple. Don't feel pressured to stick to traditional choices if they don't resonate with you.

Consider Your Guests

While your preferences should take priority, consider your guests' tastes, too. A mix of genres and eras will help make everyone feel included.

Communicate with Your Partner

Make music selection a joint effort. You might be surprised by the meaningful songs you both bring to the table.

Think About Lyrics

For key moments like your first dance, pay attention to the lyrics. Make sure they align with the message you want to convey.

Create a ‘Do Not Play’ List

If there are songs you absolutely don't want to hear at your wedding, make this clear to your DJ or band in advance.

FINDING INSPIRATION FOR YOUR WEDDING MUSIC

It’s not unusual to come up with a short list of songs you want played at your wedding and then…running out of ideas. Consider these suggestions:

 Ask Yourselves What Has Special Meaning to You?

Think about songs that have been poignant throughout your relationship, possibly something from your first date or songs you both love.

Explore Wedding Playlists

Streaming platforms often have curated wedding playlists that can spark ideas.

Attend Wedding Expos

These events often feature live bands and DJs, which gives you a chance to hear potential options in person.

Ask Friends and Family

Your loved ones might have great suggestions or remind you of songs you hadn't considered.

Browse Wedding Blogs and Magazines

These often feature trending wedding songs and classic choices.

Venue and Sound System Considerations

In addition to selecting songs, you might need to put some thought into factors that will affect your wedding music.

Check Venue Restrictions

Some venues have sound limitations or require certain equipment. Confirm these details early in your planning.

Assess the Space

The size and layout of your venue can impact sound quality. Discuss this with your music provider.

Indoor Versus Outdoor

If you're having an outdoor wedding, you'll need to consider weather protection for equipment and potential sound ordinances.

Multiple Locations

If your ceremony and reception are in different areas, discuss the logistics of moving or setting up multiple sound systems.

More Tips for Wedding Music Success

-Schedule a site visit: Have your DJ or band visit the venue in advance to plan their setup and address any potential issues.

-Plan for transitions: Consider how you'll move from one part of the day to the next musically to maintain a smooth flow.

-Have a backup plan: Develop a contingency plan in case of technical difficulties, especially for crucial moments like your first dance.

-Communicate your timeline: Share your wedding day timeline with your music provider so they can plan accordingly and keep the event flowing smoothly.

-Trust the professionals: While it's important to communicate your preferences, also trust your DJ or band's expertise in reading the crowd and maintaining the energy.

The Bell Tower on 34th, one of the leading wedding venues in Houston, is known for our beautiful grounds, full planning services, and talented chef.

Our venue serves couples throughout southeast Texas.

Learn more about holding a wedding here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

How to Plan a Successful Charity Auction

Charity auctions aren't just about raising money. They're about creating an unforgettable experience that strengthens your community and advances your mission.

In this blog, I’ll provide tips for planning an auction that does all of those things.

KEY PLANNING STEPS

Start with Your Big-Picture Goals

If you’re planning an auction, I recommend nailing down clear objectives for your event before diving into the details. How much money do you need to raise? What specific projects or initiatives will the funds support. Knowing what you need to accomplish will help guide your decision-making as you plan—and drive support.

Form a Planning Committee

Organizing an auction is an all-hands-on-deck kind of process. Ideally, you’ll want to assemble a dedicated team that can take on specific tasks. Include people with diverse skills like event planning, marketing, fundraising, and volunteer management.

Choose a Date and Venue

Try to select an auction date that doesn't conflict with other major events in your community and gives you plenty of planning time.

When choosing your venue, consider factors like capacity, parking, accessibility, and amenities. Check customer reviews. The right location will significantly impact attendance and your overall event atmosphere.

Develop a Budget

Create a detailed budget that accounts for all potential expenses, including venue rental, catering, marketing, auction software, and any entertainment. This will help you set realistic fundraising goals and make sure your event is financially viable.

Secure Sponsors

Reach out to local businesses and organizations to sponsor your event. Give them multiple options for supporting your auction, including donating auction items. However they help, they’ll be increasing your fundraising potential.

Plan Your Marketing Strategy

Develop a comprehensive marketing plan to promote your auction. I suggest using social media, email campaigns, local press, and your organization's network to spread the word and generate excitement.

FINDING AND SELECTING THE RIGHT AUCTION ITEMS

The success of your auction largely depends on the quality and appeal of your auction items. Here are some strategies for sourcing and selecting items:

-Leverage your network: Reach out to board members, donors, and supporters. You never known who will have connections to unique or valuable items.

-Approach local businesses: Many businesses are willing to donate products or services for a good cause, especially if they receive recognition. Offer to list supporters on social media, marketing materials like blogs and newsletters, press releases, your program, and during your event.

-Consider experiential items: Sometimes, unique experiences generate more excitement and higher bids than physical goods. Think about offerings like exclusive dining experiences, behind-the-scenes tours, or meet-and-greets with local celebrities.

-Focus on quality over quantity: It's better to have a smaller number of high-quality, desirable items than a large number of less appealing ones.

-Aim for variety: Offer a mix of items at different price points to appeal to a broad range of bidders and budgets.

PROPERLY PRICING AUCTION ITEMS

Setting the right starting bids and bid increments is a big part of maximizing your fundraising potential. Here are some guidelines:

-Determine market value: Research the retail value of each item and use this as a starting point for setting minimum bids.

-Set minimum bids: Generally, set the minimum bid at 30-50% of the item's retail value. This encourages initial bidding while leaving room for price increases.

-Determine bid increments: Set reasonable bid increments that allow for competitive bidding without pricing out interested parties. A good rule of thumb is to use 10-15% of the item's value as the increment.

-Consider your audience: Consider the demographics and giving capacity of your expected attendees when pricing items.

UNDERSTANDING SILENT AND LIVE AUCTIONS

While most people have heard of silent and live auctions, not everyone knows how they work. Here’s a look at both options.

Silent Auctions

During silent auctions, participants can place written bids on items displayed around the event space:

• Items are displayed with bid sheets where participants write their bids.

• Bidders can return to items multiple times to check their status and increase their bids.

• This format works well for a larger number of items and allows for leisurely browsing.

Live Auctions

Live auctions involve an auctioneer presenting items to the audience and accepting bids in real-time:

• Live auctions are typically reserved for high-value or unique items.

• They create an exciting, competitive atmosphere that can drive up bids.

• They do require a skilled auctioneer to keep the energy high and encourage bidding.

Many successful charity auctions incorporate both silent and live components to maximize engagement and fundraising potential.

If you'd like to find a professional auctioneer, consider reaching out to the National Auctioneers Association or searching for local auctioneers with experience in charity events. You can also ask for recommendations from other nonprofits in your area who have held a live auction.

PUT TECHNOLOGY TO WORK FOR YOU

Want to create a smoother experience for the people who attend your auction? Technology can help with that.

-Mobile bidding platforms: These let attendees bid from their smartphones, which tends to increase engagement and makes it easier for people to monitor their bids.

-Auction management software: This option can make life easier for you and for the people who attend your event. Auction management software helps with item cataloging, bid tracking, and checkout processes.

-Display screens: Use screens to showcase live auction items and display current high bids for silent auction items.

-Payment processing systems: This kind of tech provides secure and efficient methods for processing payments at the end of your event.

TIPS FOR ATTRACTING ATTENDEES AND ENCOURAGING BIDDING

You’ve been planning your auction for about a year, and you’re convinced it will be the best auction ever. But that matter if people don’t attend—and bid. Here are some tips for building interest in your auction and the things you’ll be offering.

-Create early buzz: Start promoting your event well in advance and release teaser information about exciting auction items.

-Offer early bird pricing: Incentivize early ticket purchases with special pricing or perks.

-Provide a preview: Share an online catalog of auction items before the event to build anticipation.

-Use social media: Highlight participation from community leaders or local celebrities to attract more attendees.

-Show people what they’ll be accomplishing: Clearly communicate the impact of bids on your organization's mission. Share stories about the impact of your organization or the programs that the auction will be supporting.

-Create a sense of urgency: Use countdown timers for silent auction items and emphasize the limited availability of unique experiences.

-Encourage friendly competition: Try displaying bidder names (or bidder numbers for anonymity) to spark competitive spirit.

MAKING MEMORIES

So, how do you create a fund-raising event that people remember fondly? It’s very doable.

-Choose a theme: A well-executed theme can tie your event together and make it more engaging.

-Provide entertainment: Live music, performances, or interactive elements can keep attendees engaged between bidding.

-Offer delicious food and drinks: Quality catering can significantly enhance guests’ overall experience.

-Create photo opportunities: Set up a photo booth or branded backdrop for social media-worthy moments.

-Tell your story: Throughout the event, share stories and information about your organization's impact to remind attendees of the cause they're supporting.

POTENTIAL MISHAPS AND HOW TO AVOID THEM

As I often say, no matter how well you plan an event, life happens. But you can take steps to decrease the odds of something going wrong and minimize the negative impact of problems beyond your control.

-Technology failures: Have a backup plan for any tech-related issues, including manual bid sheets and a cash/check payment option.

-Understaffing: Recruit and train enough volunteers to ensure smooth operations throughout the event.

-Slow check-out process: Use proven, well-reviewed check-out software and have multiple payment stations to avoid long lines at the end of the night.

-Lack of engagement: Keep the energy high with an enthusiastic emcee, well-timed announcements, and interactive elements throughout your event.

ADDITIONAL TIPS FOR SUCCESS

-Express G=gratitude: Thank donors, sponsors, and attendees promptly and sincerely, both during and after the event.

-Document everything: Take photos and videos to use in future promotions and to share with those who couldn't attend.

-Gather feedback: Survey attendees, volunteers, and staff to identify areas for improvement in future events.

-Follow Up with non-winning bidders: Offer them alternative ways to support your organization or purchase similar items/experiences.

-Analyze your results: Review your financial outcomes, attendance numbers, and other key metrics to inform planning for future auctions.

CHARITY AUCTION PLANNING TIMELINE

This timeline provides a month-by-month guide for planning a successful charity auction. Adjust as needed based on your specific event scale and requirements.

6-8 Months Before Your Event

-Form the auction planning committee.

-Set fundraising goals and overall budget.

-Choose the event date and secure the venue.

-Determine auction format (silent, live, or both).

-Begin researching and selecting auction software/technology.

5 Months Before

-Start soliciting major sponsors.

-Begin procurement of auction items.

-Develop marketing and publicity strategy.

Create save-the-date announcements.

Select and book the auctioneer (for live auctions).

4 Months Before

-Continue item procurement and sponsor solicitation.

-Design and order invitations.

-Begin volunteer recruitment.

-Finalize catering plans and menu.

-Book entertainment (if applicable).

3 Months Before

-Send out save-the-date announcements.

-Intensify marketing efforts.

-Finalize auction software selection and begin setup.

-Continue item procurement.

-Start planning event layout and décor.

-Mail out invitations.

-Finalize volunteer roles and start training.

-Begin catalog preparation for auction items.

-Secure any necessary permits or insurance.

-Finalize event timeline and run-of-show.

1 Month Before

-Follow up with invited guests who haven't responded.

-Finalize auction item details and descriptions.

-Conduct a thorough review of all logistics (venue, catering, tech, etc.).

-Intensify volunteer training.

-Prepare bid sheets and auction materials.

2 Weeks Before

-Send final reminders to guests

-Finish and print auction catalogs

-Conduct a final check of all technology and equipment.

-Finalize seating arrangements (if applicable).

-Prepare name tags and check-in materials.

1 Week Before

-Conduct a final committee meeting to review all details.

-Confirm details with all vendors and the venue.

-Prepare final guest list and check-in procedures.

-Organize auction items and prepare for display.

-Conduct another tech run-through.

Day Before the Event

-Set up the venue (if possible).

-Conduct a final walk-through with key staff/volunteers.

-Prepare registration and check-out areas.

-Test all technology one last time.

-Prepare any last-minute signage or materials.

Event Day

-Arrive early for final setup and to handle any last-minute issues.

-Brief all volunteers on their roles.

-Set up auction items and related displays.

-Conduct sound checks and final tech verifications.

-Welcome guests and enjoy the fruits of your planning!

Post-Event (Within 1 Week)

-Send thank-you notes to attendees, donors, sponsors, and volunteers.

-Process and fulfill winning bids.

-Conduct a post-event committee meeting to evaluate success and areas for improvement.

-Compile event metrics and create a final report

-Begin planning for next year's event!

Remember, flexibility is key. Be prepared to adjust this timeline as needed based on your specific event requirements and any unexpected challenges that may arise during the planning process.

YOU CAN DO THIS

If you talk with people who’ve held successful auctions, they’ll tell you the key to a great auction is in the details. The items you select. The atmosphere you create. The food and beverages you offer. All of it makes a difference. Keep that in mind and your charity auction can become a highlight of your fundraising calendar and a much-anticipated community event.

 The Bell Tower on 34th is an elegant, accessible event space with valet parking and onsite security serving the Greater Houston area. Our central location is a short drive from the Galleria area and the Houston Heights area.

Learn more about holding a corporate event here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Boosting Your Event's Impact with Snacks and Drinks

Looking to wow your clients and create events that get people talking?

The secret lies in the details, and that includes the snacks and drinks you provide.

Let’s delve into some tips that will help you leave a lasting impression and turn your events into word-of-mouth marketing machines, beginning with the power of caffeine.

COFFEE STATIONS: THE LIFELINE OF CORPORATE EVENTS

Coffee is the lifeblood of many professionals, and a well-planned coffee station can be a game-changer for your event. Consider these tips:

-Multiple stations: Set up several coffee stations to prevent long lines and encourage movement throughout the venue.

-Variety: Offer a range of options, including regular, decaf, espresso, and specialty coffee drinks.

-Quality matters: Invest in high-quality coffee and equipment to leave a lasting impression.

-Alternatives: Include tea options for non-coffee drinkers.

-Timing: Give attendees access to fresh coffee throughout the day, not just during designated break times.

BEYOND COFFEE: JUICES AND OTHER BEVERAGES

While coffee is a big deal at events, it shouldn’t be the only drink offering. Provide a variety of beverages that cater to different preferences and health needs:

-Fresh juices: Fresh fruit and vegetable juices are healthy, energizing options.

-Infused water: Water bottles are always appreciated, but why stop there? Set up dispensers with fruit or herb-infused water for a refreshing, hydrating choice.

-Smoothie station: Attendees will flock to a made-to-order smoothie bar, which is fun and nutritious.

-Hot chocolate or chai: These are comforting alternatives to coffee and tea.

HEALTHY SNACKS: FUEL FOR THOUGHT

Do what it takes to keep people from getting hangry at your events. Nutritious snacks will help maintain attendees’ energy levels and cognitive function throughout the day. Here are some ideas:

-Fresh fruit: Offer a variety of whole fruits or pre-cut fruit platters.

-Nuts and seeds: Provide a selection of unsalted or lightly salted nuts and seeds.

-Vegetable crudités: Serve fresh vegetables with hummus or other healthy dips.

-Yogurt parfaits: Set up a yogurt bar with granola and fresh fruit toppings.

-Protein-rich options: Include hard-boiled eggs, cheese cubes, or lean meats for sustained energy.

CREATIVE SNACKS: SURPRISE AND DELIGHT

While healthy options will keep help guests stay focused and engaged, don't be afraid to inject some fun and creativity into your snack offerings:

-Local specialties: Showcase local cuisine or snacks unique to your event location.

-DIY stations: Set up a build-your-own trail mix or a popcorn seasoning station.

-Themed snacks: Align snacks with the event theme or company branding.

-Nostalgic treats: Offer childhood favorites like popcorn or cotton candy with a gourmet twist.

-Interactive options: Consider liquid nitrogen ice cream or other spectacle-creating snacks.

ENGAGE THE SENSES

When planning your event, remember that people are more likely to talk about and remember experiences that engage their senses. The aroma of freshly brewed coffee, the vibrant colors of a fruit and vegetable display, and the satisfying crunch of a well-chosen snack can all contribute to an event that feels thoughtful and well-curated.

PERSONALIZATION AND ATTENDEE SATISFACTION

Another critical aspect is personalization. Use technology that allows your attendees to pre-select their snack and beverage preferences. This approach not only ensures that everyone has something they enjoy but also minimizes waste.

Not only does personalization cater to individual preferences but it also makes people feel valued and cared for. That, in turn, enhances their overall experience and the likelihood they'll remember your event fondly — and share their positive experiences with others.

OVERALL TIPS AND TRENDS

Here are a few more tips, and some trends, to help you stay ahead of the curve.

-Sustainability focus: Use reusable or compostable utensils, plates, and cups. Minimize food waste and partner with local food banks for excess food.

-Dietary inclusivity: Cater to various dietary requirements, including vegan, gluten-free, and allergen-free options. Clearly label all food items.

-Local partnerships: Collaborate with local cafes, juice bars, or snack companies to provide unique offerings and support the community.

The Bell Tower on 34th is an elegant event space with valet parking and onsite security serving the Greater Houston area. Our central location is a short drive from the Galleria area and the Houston Heights area.

Learn more about holding a corporate event here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

The Art of Planning Breaks at Your Events

When it comes to event planning, the devil is in the details. While keynote speakers and networking sessions tend to take center stage, the unsung heroes of successful gatherings are often well-planned breaks.

Breaks can make or break an event, influencing attendee satisfaction, engagement, and overall event success.

Why? Short breaks give attendees a chance to process information. They reduce mental fatigue and improve retention. They help people feel better physically, too, by allowing them stretch, move around, and reduce the strain of sitting for extended periods.

Then, when it’s time to return to sessions and activities, your attendees will be more likely to participate, offer feedback, and contribute meaningful ideas.

Let's dive into the art of planning breaks and maximizing their benefits.

FREQUENCY

Keep in mind that the human attention span typically begins to wane after about 60-90 minutes of focused activity. If your event will have intensive, content-heavy sessions, plan to give attendees a break every hour. For more interactive or varied sessions, you might be able to extend to 90 minutes between breaks.

These guidelines aren’t written in stone. Based on your event’s circumstances, environment, and your audience demographic, you might need to schedule breaks more frequently. A young audience or attendees in creative fields might benefit from more chances to step away.

DURATION

And how long should your breaks be? Fifteen-minute breaks work for quick refreshment and short interactions. If you want to give attendees a chance to network, relax, or get through long restroom lines, think about 20-30-minute stretches.

For lunch breaks, allocate at least 45-60 minutes to allow for meal service and digestion.

If you’ll be including wellness activities (like quick yoga sessions), factor in even more time.

OFFER DIFFERENT TYPES OF BREAKS

Empower your attendees by providing a menu of break options that cater to different needs and interests. Here are some possibilities:

-Networking breaks: Encourage mingling with icebreaker activities or themed discussion topics.

-Quiet zones: Designate areas for reflection, meditation, or catching up on emails.

-Active breaks: Incorporate light physical activities like stretching sessions or walking meetings.

-Learning breaks: Set up mini-workshops or demo stations related to the event theme.

-Creative breaks: Offer art stations, puzzle areas, or other activities to stimulate different parts of the brain.

CLEAR COMMUNICATION

Your attendees will appreciate knowing when they’ll be to return calls or emails, stretch their legs, and run to the restroom. Here are some communication guidelines that can help you with your planning.

Include break schedules in all of your event materials, including the event app if applicable.

-Use visual and audio cues like chimes or announcements to signal the start and end of breaks.

-Consider countdown timers in break areas to help attendees manage their time.

SPACE MANAGEMENT

We encourage you to put some thought into your event’s break areas as well.

-Create different zones for networking, relaxation, and refreshment to cater to various needs.

-Provide seating for those who need to rest, but also include standing tables for quick conversations.

-If possible, provide outdoor or natural light-filled areas for breaks to boost mood and energy.

TECH CONSIDERATIONS

Also important is planning for your attendees’ digital needs during their breaks. You can do that by providing charging stations for devices, as breaks are often when attendees catch up on messages or emails. On the other hand, it would also be considerate to set up a "tech-free" zone for those who need a complete mental break.

SPONSOR INTEGRATION

If appropriate for your event, think about inviting sponsors to host themed break areas or activities. But you’ll need to make sure sponsor involvement enhances rather than detracts from the break experience. For example, sponsors could provide refreshments, offer interactive activities like games or wellness sessions, or set up relaxation zones with comfortable seating and charging stations.

The Bell Tower on 34th is an elegant event space with valet parking and onsite security serving the Greater Houston area. Our central location is a short drive from the Galleria area and the Houston Heights area.

Learn more about holding a corporate event here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Mini-Moons: The Perfect Post-Wedding Getaway

Just tied the knot, but short on time and budget? The mini-moon might be your perfect post-wedding solution.

Designed for busy couples and budget-minded newlyweds, mini-moons offer a taste of honeymoon bliss without the stress and expense of a lengthy trip.

In this blog, we take a closer look at mini-moons, weigh their pros and cons, and offer tips for planning the perfect mini-moon getaway.

WHAT IS A MINI-MOON?

A mini-moon is a shortened version of a honeymoon, typically lasting between two to five days. Unlike traditional honeymoons that often involve long-distance travel and extended time off work, mini-moons are usually closer to home and more budget-friendly. They offer newlyweds a chance to relax and celebrate their marriage immediately after the wedding without the stress of planning an extensive trip.

PROS OF MINI-MOONS

Mini-moons are generally less expensive than traditional honeymoons, making them an attractive option for budget-conscious couples. Here are a few more pluses to this approach:

-Less time off work: With a shorter duration, you don't need to take as much time away from your jobs.

-Immediate celebration: Mini-moons let you start celebrating right after your wedding.

-Reduced planning stress: Planning a short trip can be less overwhelming than organizing a long, elaborate honeymoon, especially while you’re also planning your wedding.

-Opportunity for a future trip: You can still plan a longer honeymoon for later, which gives you two trips to look forward to.

-Flexibility: Mini-moons can be easily tailored to fit your specific interests. This could be a perfect opportunity to indulge in a decadent spa weekend, delve into a city exploration, or a take a nature retreat.

CONS OF MINI-MOONS

Abbreviated honeymoons aren’t for everyone. Some couples feel short mini-moons just won’t give them the time they need to fully unwind and celebrate the journey they’re beginning. Here are a few more potential downsides:

-Fewer exotic options: Due to time constraints, far-flung destinations are usually not practical for mini-moons.

-Less of a ‘once-in-a-lifetime’ feel: Mini-moons might not have the same grand, special feeling as a traditional honeymoon.

-Potential for work interruptions: Being closer to home and for a shorter time might make it harder to fully disconnect from work.

PLANNING A SUCCESSFUL MINI-MOON

If you decide a mini-moon is a good fit for you, start by setting a budget. Figure out how much you're willing to spend and stick to it. Remember to factor in transportation, accommodation, meals, and activities

Next decide whether you want to leave immediately after your wedding or wait a few days. Be honest with yourselves about your likely energy levels after the wedding and post-wedding obligations in the short-term future.

From there, you’ll be ready to select a location, a destination that's easily accessible within your time frame. Look for places within driving distance or a short flight away.

We suggest making relaxation a priority: Give yourself a chance to unwind after your wedding planning and the excitement of your big day. But do try to plan some special moments like a couples' massage or a gourmet dinner.

Here are a few more tips to consider:

-Disconnect from technology: Try to unplug as much as possible to focus on each other and your new marriage.

-Consider your interests: Choose a destination and activities that reflect your shared interests as a couple.

-Don’t over plan: Leave room for spontaneity and relaxation. Avoid cramming too many activities into your short trip.

-Inform your accommodation: Let your hotel or resort know you're on your mini-moon. They might offer special perks or upgrades for newlyweds.

-Pack smart: Since it's a short trip, pack efficiently. Include a few special outfits for romantic evenings.

CREATIVE MINI-MOON IDEAS

Could you use some mini-moon inspiration? Start with these ideas:

-Wine country escape: Spend a few days in a picturesque vineyard, enjoying wine tastings and gourmet meals.

-City adventure: Explore a nearby city you've always wanted to visit, indulging in its culture, food, and nightlife.

-Beach retreat: Relax on a beautiful beach, even if it's just a few hours' drive away.

-Mountain getaway: Cozy up in a mountain cabin, enjoying nature walks and scenic views.

-Romantic road trip: Plan a short road trip, stopping at interesting places along the way.

Foodie tour: Design your mini-moon around culinary experiences in a region known for its cuisine.

PLANNING FOR A FUTURE HONEYMOON

While enjoying your mini-moon, you might also want to start thinking about a future, more extensive honeymoon. Here are some tips:

-Start a honeymoon fund: Begin saving for your future trip. And don’t be afraid to get some help. It’s perfectly acceptable to ask for honeymoon contributions as wedding gifts.

-Research dream destinations: Use your mini-moon time to discuss and research where you'd like to go for your big honeymoon.

off-season travel: Look into traveling during off-peak times to save money on your future honeymoon.

-Decide when you'd like to take your extended honeymoon. Having a date in mind can help with planning and saving.

We hope you enjoy every minute of your mini-moon. Savor this chance to relax, reconnect, and revel in newlywed bliss, even if just for a few days.

The Bell Tower on 34th, one of Houston’s leading wedding venues with a chapel, is committed to helping recently engaged couples realize their wedding vision.

Our venue, a short drive from downtown Houston, is designed to provide seamless transitions from ceremony to cocktail hour to wedding reception.

Contact us to schedule a visit.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Luxury Party Venues in Houston: A Complete Overview

Houston, a city known for its diversity, thriving economy, and rich cultural heritage, stands out as a premier destination for luxury events and celebrations. Whether you're planning a fairy-tale wedding, a milestone birthday bash, or a corporate gala, Houston's luxury party venues offer an impressive array of options to suit every taste and occasion. From historic landmarks steeped in charm to modern architectural marvels exuding contemporary elegance, each venue promises an unforgettable setting for your special event.

Why Choose Luxury Party Venues in Houston?

When it comes to hosting a memorable event, choosing a luxury party venue in Houston ensures an experience of unparalleled grandeur and sophistication. These venues are designed to impress with their opulent décor, state-of-the-art amenities, and impeccable service. Whether you're envisioning a lavish affair or an intimate gathering, Houston's luxury venues provide the perfect backdrop to create lasting memories.

Types of Luxury Party Venues

Historic Landmarks Turned Luxury Venues

Houston boasts a rich history reflected in its beautifully restored historic landmarks that now serve as luxurious event venues. These venues blend old-world charm with modern amenities, offering unique spaces that captivate with their architectural splendor. Grand ballrooms adorned with crystal chandeliers, ornate ceilings, and intricate detailing transport guests to a bygone era of elegance and refinement. Such venues often feature expansive grounds or gardens, ideal for outdoor ceremonies or cocktail receptions amidst lush greenery and timeless architecture.

Contemporary Event Spaces

For those seeking a more contemporary setting, Houston offers a variety of sleek and sophisticated event spaces designed with modern aesthetics in mind. These venues showcase minimalist designs, versatile layouts, and cutting-edge technology, making them ideal for corporate events, product launches, and upscale parties. With customizable décor options and advanced audiovisual capabilities, these spaces provide a blank canvas to bring any vision to life, ensuring an event that is as unique as it is memorable.

Features of Luxury Party Venues

Luxury party venues in Houston are distinguished by their exceptional features and amenities, curated to enhance every aspect of your event experience:

-Exquisite Décor: From opulent furnishings to custom lighting, luxury venues spare no expense in creating a visually stunning atmosphere that sets the stage for elegance.

-Gourmet Cuisine: Renowned chefs and catering teams deliver culinary masterpieces tailored to your preferences, ensuring a dining experience that delights the senses.

-Personalized Service: Dedicated event planners and staff provide personalized attention to detail, ensuring that every aspect of your event—from planning to execution—is seamless and stress-free.

-Exclusive Packages: Many luxury venues offer comprehensive event packages that include everything from venue rental to accommodations for out-of-town guests, simplifying the planning process and ensuring a cohesive event experience.

Popular Luxury Party Venue in Houston

Among Houston's standout luxury party venues is The Bell Tower on 34th, a renowned destination for weddings, galas, and corporate events. Nestled in the heart of Houston, we pride ourselves on combining Southern charm with modern sophistication, offering multiple event spaces designed to accommodate a range of celebrations. Our venue is distinguished by its iconic bell tower, lush gardens, and elegantly appointed ballrooms, providing a picturesque backdrop for any occasion. With our commitment to excellence in service and attention to detail, The Bell Tower on 34th stands as a premier choice among luxury venues in Houston.

Choosing the Perfect Luxury Party Venue

Selecting the ideal luxury party venue in Houston involves careful consideration of several key factors:

-Location: Choose a venue that is centrally located and easily accessible for your guests, with ample parking and nearby accommodations if needed.

-Capacity and layout: Ensure the venue can comfortably accommodate your expected number of guests and offers the flexibility to configure spaces according to your event's needs.

-Amenities: Evaluate the venue's amenities, including catering options, audiovisual capabilities, and on-site facilities such as bridal suites or VIP lounges, to ensure they align with your event requirements.

-Budget: Define your budget early in the planning process and inquire about package options or customizable services that fit within your financial parameters without compromising on quality or experience.

The Bell Tower on 34th: The Perfect Luxury Party Venue in Houston

Here at The Bell Tower on 34th, we believe that Houston's luxury party venues set the stage for unforgettable celebrations, offering a unique blend of historic charm, contemporary elegance, and world-class amenities. Whether you're planning an intimate gathering or a grand affair, our event and wedding venue provides the perfect backdrop to create cherished memories with family, friends, and colleagues alike.

Among Houston's top choices, The Bell Tower on 34th stands out for its timeless appeal and unwavering commitment to delivering exceptional events. Our iconic bell tower, lush gardens, and elegantly appointed ballrooms ensure a picturesque setting for weddings, galas, and corporate functions

For those seeking a truly extraordinary experience, consider The Bell Tower on 34th for your next celebration. Contact us today to begin planning your event and discover why we are a preferred destination among luxury party venues in Houston. Whether you envision a romantic wedding ceremony in our lush gardens or a sophisticated gala in our elegant ballrooms, The Bell Tower on 34th offers the perfect blend of Southern hospitality and modern luxury to make your event truly unforgettable. Luxury party venues in Houston do more than just provide a venue—they offer an experience that embodies the city's spirit of hospitality, diversity, and celebration. Choose Houston for your next special occasion and let its luxury venues, including The Bell Tower on 34th, create moments that will be cherished for a lifetime.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

12 Essential Etiquette Tips for Party Planners

What separates a truly exceptional party from a mediocre one? It's not just the food, drinks, or decorations – it's the host's attention to etiquette.

Wondering how to create an atmosphere of warmth, welcome, and enjoyment for all your guests? We have some suggestions. In this post, we'll reveal 12 etiquette tips that will help make your next gathering a resounding success.

1. SEND INVITATIONS WELL IN ADVANCE

The cornerstone of a well-attended party is timely communication. Send out invitations at least three to four weeks before the event, or even earlier for formal occasions or during busy seasons. This gives guests ample time to plan and respond.

Include all necessary details including the date, time, location, dress code, and any special instructions.

For digital invitations, follow up with a reminder a week before your event.

2. BE CLEAR ABOUT THE GUEST LIST

When it comes to plus-ones and children, clarity is key.

Clearly state on your invitation whether guests can bring a date and if children are welcome. If you’re planning an adults-only event, communicate this politely but firmly. This avoids awkward situations and helps guests plan accordingly, especially if they need to arrange childcare.

3. PLAN FOR DIETARY RESTRICTIONS

Dietary needs today are tremendously diverse. When you word your invitations, include a way for guests to communicate any dietary restrictions or allergies. Plan your menu to accommodate common dietary needs, such as vegetarian, vegan, gluten-free, and nut-free options. Always label food items clearly at the event to help guests navigate the offerings safely and comfortably.

4. CREATE A THOUGHTFUL SEATING ARRANGEMENT

For seated events, a seating arrangement can make or break the atmosphere.

Consider personalities, interests, and relationships when deciding who sits where. Try mixing familiar faces with new acquaintances to encourage mingling and conversation.

If you have a head table, be mindful of hierarchy and relationships when assigning seats.

5. PREPARE A PROPER WELCOME

First impressions matter. Greet guests warmly as they arrive or designate someone to welcome guests if you're busy with other tasks.

Have a system in place for coats and bags and offer a welcome drink to set a hospitable tone.

A well-prepared welcome immediately puts guests at ease and sets a positive mood for the rest of the event.

6. MIND THE MUSIC

Music can significantly impact the ambiance of your party. Choose a playlist that suits the occasion and your guests' tastes. Keep the volume at a level that allows for comfortable conversation.

We also suggest being prepared to adjust the music throughout the event as the energy changes. What works for cocktail hour might not be appropriate for dinner or late-night dancing.

7. BE MINDFUL OF TIME

Respect your guests' time by starting as scheduled. If you’re holding a dinner party, serve food at the announced time. For longer events, provide a loose schedule so guests know what to expect.

On the other hand, if the party is winding down, don't feel obligated to keep it going just to stick to your timetable. Gracefully signaling the end of the event is an important skill for any host.

8. HANDLE ALCOHOL RESPONSIBLY

If you're serving alcohol, do so responsibly. Offer a variety of non-alcoholic beverages as well.

We also recommend being prepared to cut off service to overly intoxicated guests and have a plan for safe transportation options. If your budget allows it, it’s worth the investment to hire professional bartenders who are trained to serve responsibly and can tactfully manage any alcohol-related issues.

9. BE PREPARED FOR THE UNEXPECTED

No matter how well you plan, unexpected situations can arise. Have a backup plan for outdoor events in case of bad weather. It also helps to keep a small emergency kit on hand with items like safety pins, stain remover, and basic first-aid supplies.

Your ability to handle unforeseen circumstances gracefully will mark you as a truly skilled party planner.

10. MANAGE GIFT-GIVING GRACEFULLY

If gifts are expected, designate a specific area for them. If the event involves opening gifts, like a wedding or baby shower, have a system in place to record who gave what for thank-you notes later.

For events where gifts aren't expected, be prepared to graciously accept any that do arrive, but don't make a big show of it that might make other guests uncomfortable.

11. FOSTER INCLUSIVITY

As the party planner, part of your role is to do as much as possible to make all guests feel included and comfortable. Keep an eye out for wallflowers and gently encourage mingling. If you notice a guest sitting alone, introduce them to others with similar interests. Create activities or ice-breakers that encourage interaction, especially if many guests don't know each other.

12. FOLLOW UP WITH GRATITUDE

After the event, express your appreciation. Thank your guests for attending, either personally or through thank-you notes for more formal occasions.

Don't forget to also thank anyone who helped with the planning or execution of the event including co-hosts, caterers, or venue staff. A little gratitude goes a long way in building lasting relationships and ensuring people will be excited to attend your future events.

One idea that we emphasize here is that being a great party planner is about more than just logistics. It's about creating an atmosphere where every guest feels welcome, comfortable, and valued. When you do that, odds are good that your guests will remember the party you hosted fondly.

The Bell Tower on 34th is one of the leading luxury event venues in Texas, known for our beautiful grounds, grand staircase, and decadent, Old World atmosphere.

Our experienced team works closely with customers to help them realize their event vision.

Contact us to learn more about holding a celebration here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

10 Proven Social Media Strategies for Event Planners

Social media isn't just another task on your to-do list. It's your secret weapon for creating unforgettable events. Ready to unlock its full potential? We’ve put together 10 tips to help you navigate the ever-changing landscape of event promotion.

1. CREATE A UNIQUE EVENT HASHTAG.

A unique event hashtag is more than just a way to organize your social media posts. It's a powerful tool that can foster community. A hashtag creates a space for attendees, speakers, and partners to connect and share their experiences.

Using a hashtag is a great way to elevate your brand, too. You can turn your hashtag into a recognizable symbol of your event.

Here are some suggestions for creating an effective hashtag.

Brainstorm

Get creative and generate a list of potential hashtags that are catchy, memorable, and relevant to your event. Try using a pun, rhyming, or playing on the event theme. You also can try online tools to help you develop hashtag ideas.

Check Availability

Before settling on a hashtag, make sure it's not already in use by another event or brand. A quick search on social media platforms will confirm its availability.

Promote

Once you've chosen your hashtag, promote it widely across all your social media channels, email signatures, website, event signage, and any other marketing materials. Encourage attendees, speakers, and partners to use it, too.

2. CAPTIVATE WITH EYE-CATCHING VISUALS

Visuals are key to grabbing attention in social media. Here are some best practices:

Diversify Your Visual Content

-Invite participation: Encourage attendees to share their experiences with user-generated content using your event hashtag.

-Embrace movement: Use animated GIFs or short videos to capture the dynamic nature of your event and make your posts more engaging.

-Unleash creativity: Design custom graphics, illustrations, or memes that align with your event's branding and are likely to resonate with your audience.

Prioritize Quality

Not only will high-quality visuals enhance your event's image, but they’ll also boost engagement. At the same time, blurry or poorly composed images can reflect negatively on your brand. Whenever possible, invest in good photography and graphic design.

Some of the elements that can come together to create stunning visuals include:

-Color palette: Choose colors that complement your event's theme and create a cohesive look across all platforms.

-Typography: Select fonts that are easy to read and reflect your event's tone.

-Photo editing: Use photo editing tools to enhance colors, crop images, and remove distractions.

-Graphic design tools: Explore free online platforms like Canva or PicMonkey to create simple, effective graphics.

Remember, a picture is worth a thousand words, so let your visuals do the talking and create a buzz around your event.

3. LEVERAGE INFLUENCER PARTNERSHIPS

Collaborating with influencers in your industry or niche can be a game-changer for promoting your event. Their endorsement can significantly expand your reach and lend credibility to your event.

Types of Collaborations

-Speakers/guests: Invite influencers to participate in your event as speakers, panelists, or special guests. If they accept, promote on your social media sites and their pages. This not only adds value to your event program but also encourages their followers to attend.

-Sponsored posts: Partner with influencers to create sponsored content highlighting your event. This could include blog posts, social media posts, or even videos showcasing the event's unique features and benefits.

-Takeovers: Allow influencers to take over your social media accounts for a day or a set period. This gives them a platform to share their perspective on the event and interact directly with their followers, potentially attracting new attendees.

Finding the Right Influencers

When selecting influencers, prioritize those who:

-Align with your target audience: Make sure their followers match the demographics and interests of your ideal attendees.

-Have high engagement rates: Look for influencers whose content consistently receives a significant number of likes, comments, and shares.

-Have authenticity and credibility: Choose influencers who have a genuine connection with their audience and are respected in your industry.

4. RUN SOCIAL MEDIA CONTESTS

Spark excitement and boost engagement by organizing social media contests or giveaways with prizes that your target audience will truly value.

For instance, if your event is a food festival, think about offering a private chef's table experience or a year's supply of gourmet ingredients. Challenge people to enter the competition by creating event-themed memes, short videos showcasing their culinary skills, or even to design potential merchandise for your event.

Choose the social media platform that best aligns with your audience demographics and the type of contest you're running.

5. USE COUNTDOWN POSTS TO BUILD EXCITEMENT

Create a series of countdown posts leading up to your event. This keeps your event top-of-mind for potential attendees and builds anticipation.

You can share interesting facts, speaker highlights, or sneak peeks of what to expect with each countdown post.

6. SHARE BEHIND-THE-SCENES CONTENT

Give your audience a VIP pass to the event-planning process by sharing authentic behind-the-scenes stories.

Don't just post photos or videos; weave a narrative around them. Share the challenges you've faced, the unexpected hurdles you've overcome, and the funny moments that have made the journey memorable. Introduce the dedicated team members, vendors, and volunteers who are working tirelessly to bring your event to life. Let your audience connect with the human element behind the scenes. That’s how you’ll create sense of anticipation and excitement for your main event.

7. CREATE EVENT-SPECIFIC FACEBOOK AND LINKEDIN GROUPS

Tap into the power of existing Facebook and LinkedIn groups related to your event's industry or theme. Share engaging content, initiate conversations, and actively participate in discussions to establish your presence and attract potential attendees.

Or, if you have a significant following or a niche topic, you can always create your own Facebook group or LinkedIn group dedicated to your event. This provides a platform for attendees and interested individuals to connect, share ideas, and build excitement before, during, and after the event.

Here are some tips for effective group engagement:

Facebook Groups

-Spark discussions: Pose thought-provoking questions related to your event's theme or industry trends.

-Host Q&As: Invite speakers or industry experts to participate in live Q&A sessions within the group.

-Share exclusive content: Offer sneak peeks, behind-the-scenes glimpses, or early-bird discounts to group members.

-Organize watch parties: If your event has a virtual component, host watch parties within the group to create a shared experience.

LinkedIn Groups

-Facilitate networking: Encourage members to share their professional profiles and connect with each other.

-Share industry insights: Post articles, case studies, or white papers relevant to your event's focus.

-Promote thought leadership: Invite speakers or panelists to share their expertise and insights within the group.

-Organize virtual roundtables: Host discussions on specific topics related to your event or industry.

Post-Event Engagement

After your event, continue to foster community within your groups by:

-Sharing event recaps: Post photos, videos, and highlights from the event.

-Gathering feedback: Encourage members to share their experiences and suggestions for future events.

-Maintaining the conversation: Continue to share relevant content and encourage ongoing discussions.

8. USE PAID SOCIAL MEDIA ADVERTISING

While organic reach is valuable, paid social media advertising can significantly amplify your event's visibility and reach a wider audience. Most social media platforms offer sophisticated targeting options, allowing you to precisely reach your ideal attendees based on demographics, interests, behaviors, and specific keywords.

Types of Paid Social Media Ads

-Image ads: Visually appealing static images that showcase your event's theme or key highlights.

Video ads: Engaging short videos that provide a glimpse of the event experience or feature testimonials.

Carousel ads: A series of images or videos that users can swipe through, telling a more comprehensive story.

Lead ads: Collect contact information directly within the ad platform, streamlining the registration process.

Platform-Specific Considerations

-Facebook/Instagram: Powerful targeting options and a wide variety of ad formats.

-LinkedIn: Ideal for B2B events or those targeting professionals.

-Twitter: Effective for real-time engagement and promoting trending hashtags.

Strategies for Effective Paid Social Advertising

-Set clear goals: Determine what you want to achieve with your ads (e.g., increase website traffic, drive ticket sales, boost brand awareness).

-Define your target audience: Narrow down your audience based on demographics, interests, and behaviors.

-Craft compelling ad creatives: Use high-quality images or videos, clear messaging, and a strong call to action.

-A/B test: Experiment with different ad formats, targeting options, and creative variations to find what works best.

-Track and analyze results: Monitor your ad performance regularly and adjust as needed.

Budgeting Tips

-Start small and gradually increase your budget as you see positive results.

-Allocate your budget across different platforms and ad formats to see what performs best.

-Try boosting your most successful organic posts to reach a wider audience.

9. UTILIZE INSTAGRAM AND FACEBOOK STORIES

Take advantage of the Stories feature on Instagram and Facebook to share quick updates, behind-the-scenes glimpses, or countdown reminders.

Stories' ephemeral nature can create a sense of urgency and keep your event top-of-mind.

10. IMPLEMENT A SOCIAL WALL AT YOUR EVENT

Display a real-time feed of social media posts using your event hashtag on screens at the venue.

This encourages attendees to post and engage on social media during the event, expanding your online presence.

The Bell Tower on 34th is a leading event in Houston, TX.

Our elegant venue, featuring a grand staircase and beautiful garden setting, is a short drive from downtown Houston.

Contact us to schedule a tour.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

10 Tips for Staying Organized While Planning a Wedding or Special Event

Have you ever wished you could clone yourself during event planning? Or maybe you've dreamt of having a personal assistant to handle all your wedding details? While we can't offer those superpowers, we do have 10 practical tips that can make you feel like you have an extra set of hands. 

These strategies can help you streamline your planning process and leave you with more time to enjoy the anticipation of your big day.

1. Create a master checklist.

Develop a comprehensive list of all tasks that need to be completed, from big-picture items setting a date to smaller details like selecting napkin colors.

Break your checklist down into categories (e.g., venue, catering, decor) and arrange tasks chronologically. Regularly review and update this list to ensure nothing falls through the cracks.

2. Set up a digital planning system.

Harness digital tools like planning apps, spreadsheets, or project management software to keep all your information in one place. They can help you track tasks, deadlines, and budgets.

Popular options include Trello, Asana, or wedding-specific apps like WeddingHappy.

3. Establish a budget and track expenses.

Create a detailed budget at the outset of your planning process. Break it down by category and track all expenses in a spreadsheet.

Regularly review your spending to ensure you're staying on track and adjust as necessary.

4. Delegate tasks to trusted friends and family.

Don't try to do everything yourself. Assign specific tasks to reliable friends and family members who have offered to help. Be clear about expectations and deadlines and follow up regularly to make sure tasks are being completed.

5. Use a dedicated email address for event-related communication.

Create a separate email address for all event-related correspondence. This keeps your personal inbox clutter-free and makes it easier to find important messages related to your event.

6. Set realistic deadlines and milestones.

Break your planning process into manageable chunks with specific deadlines.

Set milestones for major decisions and bookings, such as securing the venue, sending invitations, or finalizing the menu.

This approach helps prevent last-minute rushes and reduces stress.

7. Keep all documents and contracts in one place.

Maintain a physical or digital folder for all important documents, contracts, and receipts. Keeping everything together makes it easy to reference details and ensures you have all of your necessary information readily available.

8. Have regular check-ins with vendors and participants.

Schedule periodic check-ins with your vendors and key event participants (wedding party, family members, volunteers).

The check-ins help keep everyone on the same page and allow you to address any issues or changes promptly.

9. Plan for contingencies.

This is a particularly important tip: Even with careful planning, life happens. Plan with that reality in mind. List potential problems and have backup plans in place. This might include a rain plan for an outdoor event, alternative vendors in case of cancellations, or emergency kits for common issues like wardrobe malfunctions.

10. Take time for self-care and stress management.

Remember to take care of yourself during your planning process.

Schedule regular breaks, maintain healthy habits, and find ways to manage stress like exercise, meditation, or spending quality time with your partner or loved ones away from event planning.

Remember, the goal is to create a memorable and joyous event, so don't let the stress of planning overshadow the excitement of the celebration itself.

The Bell Tower on 34th is one of the leading luxury event venues in Texas, known for our beautiful grounds, grand staircase, and decadent, Old World atmosphere.

Our experienced team works closely with customers to help them realize their event vision.

Contact us to learn more about holding a celebration here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Corporate Event Decor: Tips and Trends

At our event venue, we’ve seen firsthand how the right decor can elevate a corporate event from “just another meeting” to a powerful brand-building tool.

That's why we’re excited to share the benefit of our experience and observations. Get ready to discover creative ideas, practical advice, and a fresh perspective on how to make your events shine.

DESIGN WITH YOUR BRAND IDENTITY IN MIND

Every element at your corporate event has the potential to make a positive experience on your attendees. While it’s difficult to “mess up” your event’s decor, it’s entirely possible to miss a golden opportunity to impress guests and strengthen your corporate brand with the create signs, images, lighting, and other elements you display.

Keep that in mind as you peruse design options. Whenever possible, choose company colors for flowers, linens, signage, banners, lighting, and other design elements. Think beyond the basics and find creative (and tasteful) ways to display your company logo. You can, for example, incorporate your logo it into a moss or floral topiary, project it onto walls, weave it into table centerpieces, or have it embroidered on company apparel. Don't be afraid to think outside the box, but always ensure the image is easy to read and see.

 We know that brand identity can sometimes be a challenge, especially with budget constraints. Try to prioritize key elements that will have the most impact, explore creative DIY solutions, and don't hesitate to partner with vendors who understand and can execute your brand's aesthetic.

DON’T LOSE SIGHT OF YOUR EVENT’S PURPOSE

Another guiding force in your design elements should be your event’s purpose and target audience. Are you planning a conference meant to educate managers or a celebration to show clients (and potential clients) your appreciation?

With your goals in mind, ask yourself how your décor can help support them. At educational events, focus lighting (spotlights, task lighting) and neutral or cool colors encourage focus and engagement. (Minimalist decor and comfortable seating are helpful, too.)

Soft, warm lighting is a good choice for networking events meant to encourage mingling.

At celebratory events, dramatic uplighting and vibrant, saturated colors (reds, oranges, and yellows) help create energy and excitement, You can enhance the festive atmosphere with photo booths and themed decor.

Don’t forget to maintain consistency among your event decor and other brand touchpoints.

TRENDS IN CORPORATE EVENT DÉCOR

If you want to look to current décor trends for inspiration, here are some of the approaches we’ve been seeing.

-Biophilic design: Incorporating natural elements like plants and organic materials

-Minimalism: Clean lines, uncluttered spaces, and purposeful decor pieces

-Bold geometrics: Using striking shapes in backdrops, signage, and furniture

-Textured fabrics: Adding depth with velvet, tweed, or other tactile materials

-Neon signs: Creating Instagram-worthy moments with custom light-up messages

-Ombre effects: Gradual color transitions in backdrops or table linens

-Mixed metallics: Combining gold, silver, and copper for a luxe feel

-Interactive art installations: Engaging attendees with participatory decor elements

INTEGRATING TECHNOLOGY INTO EVENT DÉCOR

In our fast-paced digital world, incorporating technology into your event decor is often an expectation. Not only can tech-infused decor captivate your attendees, but it also can enhance engagement and create memorable experiences.

Here's how you can leverage technology to transform your next corporate event:

Projection Mapping

Turn ordinary walls, floors, or even ceilings into mesmerizing canvases. Project dynamic visuals, company logos, or interactive elements to wow your guests. Imagine a cocktail hour where the walls come alive with a kaleidoscope of colors and patterns.

LED Walls

These versatile displays can serve as eye-catching backdrops, display real-time social media feeds, or showcase your company's latest products in stunning detail. Customize them with your brand colors, logos, or event-specific messaging.

Holographic Displays

 Create an illusion of depth and dimension that will leave attendees awestruck. Showcase products, company mascots, or key speakers in a way that's both futuristic and memorable.

Interactive Touchscreens

Integrate touchscreens into tables, walls, or even freestanding displays. Allow guests to explore product information, play interactive games, or leave digital messages. This adds an element of fun and engagement to your event. 

QR Codes

Incorporate QR codes into your decor. Guests can scan them with their smartphones to access additional information about your company, products, or the event itself. This is a great way to provide a digital extension to your physical decor.

 Augmented Reality (AR)

Create interactive experiences that blend the physical and digital worlds. Place AR markers around your event space that guests can scan with their smartphones to unlock virtual content, games, or special offers.

Smart Lighting Systems

Transform your event space with lighting that reacts to music, movement, or even social media activity. Imagine a dance floor that changes colors with the beat or a ceiling that twinkles with every tweet mentioning your event's hashtag. 

Social Media Walls 

Display real-time social media feeds from your event's hashtag on large screens. This encourages guests to share their experiences online, generating buzz and extending your event's reach beyond the physical space.

Additional tips:

-Plan carefully: Integrate technology thoughtfully so it complements your event's theme and purpose.

-Test everything: Make sure all of your tech elements are working  properly before your event.

-Have tech support on-site: Be prepared for technical glitches with on-site support.

The Bell Tower on 34th is an elegant event space with valet parking and onsite security serving the Greater Houston area. Our central location is a short drive from the Galleria area and the Houston Heights area.

Learn more about holding a corporate event here.

 The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Planning Events with Accessibility in Mind

At the heart of event planning is the goal of delivering something that offers value to everyone present.

That means that planning with the needs of all of your attendees, including those with disabilities, in mind, is a big part of your job as an event planner.

Of course, ensuring accessibility is more than an ideal; it’s required by law. But beyond that, making sure all of your attendees feel they belong—and can participate fully—is part of what makes an event a success.

Accessible events:

-Increase attendance and engagement.

-Enhance the hosting company or organization’s reputation for inclusivity.

-Tap into diverse perspectives and talents.

-Create a more positive experience for all attendees.

-Demonstrate corporate social responsibility.

Understanding the importance of accessibility sets the foundation for creating truly inclusive events that benefit both the attendees and the organizing company or organization.

Providing accessibility is completely doable, but it does take some thought and planning. To help you, we’ve put together some information and strategies to keep in mind during your planning process.

PHYSICAL ACCESSIBILITY CONSIDERATIONS

When we mention legal accessibility requirements, we’re referring to those outlined in the Americans with Disabilities Act (ADA), the federal civil law passed in 1990 and amended in 2008. We aren’t taking a deep dive into the ADA here, except to say that event organizers must guarantee accessibility throughout an event venue, including seating areas, restrooms, parking, and routes throughout the venue.

Your to-dos, when it comes to ensuring physical accessibility to your event, will include:

-Choosing venues with step-free access, elevators, and wide doorways.

-Providing accessible parking spaces close to the entrance.

-Ensuring clear, obstacle-free pathways throughout the venue.

-Offering a variety of seating options, including spaces for wheelchair users.

-Installing temporary ramps if needed.

-Ensuring accessible restrooms are available and clearly marked.

-Considering the height of registration desks, buffet tables, and interactive displays.

-Providing adequate lighting in all areas.

-Offering assistance for navigation, like guided tours or clear signage.

-Considering accessibility for outdoor areas or off-site activities.

SENSORY CONSIDERATIONS FOR NEURODIVERGENT EVENT ATTENDEES

Accessibility isn't just about ramps and parking spaces. It's about recognizing the diverse ways people experience the world and designing events that cater to a wide range of needs.

For neurodivergent individuals, who may process sensory input and information differently, certain environments or stimuli can be overwhelming or distracting.

Here are some key considerations.

Provide Quiet Areas

Designate quiet areas where attendees can decompress and recharge. These spaces should be furnished with comfortable seating, have low lighting, and be free from distractions like loud music or flashing lights. Consider offering noise-canceling headphones or earplugs for those who need additional sensory control.

Reduce Sensory Overload

-Lighting: Opt for soft, adjustable lighting instead of harsh fluorescent lights or strobes.

-Sound: Keep music and announcements at a moderate volume. An additional possibility is to schedule a "quiet hour" with reduced noise levels.

-Visuals: Avoid excessive decorations or clutter that could be visually overwhelming. Use clear signage with simple fonts and graphics.

Plan for Varied Learning Styles

Keep in mind that your attendees might process information differently. Some may prefer visual aids, while others could prefer auditory or kinesthetic learning experiences.

Think about polling attendees beforehand to gauge their preferred learning styles and tailor your presentations and materials accordingly. This could include offering handouts, visual presentations, interactive activities, or a combination of formats.

Sensory Map

Provide a sensory map of the event space, indicating areas with potential sensory triggers (e.g., loud music, flashing lights) and quiet areas where attendees can retreat if needed.

Sensory-Friendly Sessions

If possible, offer sensory-friendly sessions with dimmed lighting, reduced noise levels, and breaks for movement or stretching.

Additional Considerations

-Clear signage: Use clear, concise signage with easy-to-read fonts and simple graphics to help attendees navigate the event space.

-Predictable schedules: Publish a detailed schedule in advance and stick to it as closely as possible to help attendees anticipate transitions and plan their time.

-Communication options: Offer multiple ways for attendees to communicate their needs, such as email, text, or a dedicated event app.

COMMUNICATION AND INFORMATION ACCESSIBILITY

For attendees with diverse needs, accessible communication and information can make the difference between a positive or frustrating experience.

Here's how to ensure your event is clear, easy to navigate, and accessible to all:

Provide Materials in Multiple Formats

Not everyone consumes information in the same way. Offering various formats satisfies diverse needs and preferences. Possibilities include:

-Offering print materials in large print and braille.

-Providing digital materials in accessible formats like PDFs, Word documents, or EPUBs.

-Offering audio recordings of printed materials for those who prefer auditory learning.

Share Websites and Digital Materials That Are Screen Reader-Compatible

People with visual impairments rely on screen readers to access digital information. To accommodate them:

-Use descriptive alt text for images.

-Follow web accessibility guidelines like WCAG.

-Test your website and materials with screen readers to identify and fix issues.

Offer Sign Language Interpreters and Live Captioning

Deaf and hard-of-hearing attendees need these services to fully participate. A few things to do and keep in mind include:

-Hire qualified sign language interpreters and captioners.

-Clearly advertise these services in your event promotions.

-Position interpreters and captioning screens for optimal visibility.

ACCOMMODATING SPECIFIC NEEDS: GOING THE EXTRA MILE FOR A WELCOMING EXPERIENCE

Every attendee is unique, so flexibility and a willingness to accommodate individual needs are important for creating a truly inclusive event. Here's how to go above and beyond to ensure everyone feels welcomed and supported:

Embrace Flexibility and Adaptability

Be prepared to make adjustments on the fly by having extra seating, assistive devices, or alternative materials readily available.

It also would be helpful to offer flexible attendance options like partial-day attendance or virtual participation for those who can’t attend the full event in person.

Provide Multiple Channels for Communication

-Before your event: Create a dedicated email address or online form where attendees can confidentially share their needs and requests.

During the event: Have knowledgeable staff on hand to answer questions and help.

-Offer a "buddy system": Pair attendees who might need assistance with volunteers or other attendees who can provide support.

Consider Food and Beverage Options

-Go beyond labeling allergens. Provide detailed ingredient lists and offer a variety of options to accommodate dietary restrictions, preferences, and sensory sensitivities.

-Clearly indicate gluten-free, vegan, vegetarian, and other dietary options.

-Offer smaller portions or snacks for those who might feel overwhelmed by large meals.

TECHNOLOGY AND ASSISTIVE DEVICES: LEVERAGING INNOVATION FOR GREATER ACCESS

Technology can be a powerful tool for enhancing accessibility and creating a more inclusive event experience. Consider these innovative solutions:

-Offer assistive listening devices to attendees with hearing impairments. This could include FM systems, hearing loops, or personal amplifiers.

-Provide event apps with accessibility features. Choose apps that are compatible with screen readers and offer adjustable font sizes and high-contrast modes. Include features like real-time captioning, audio descriptions of visual content, and wayfinding tools.

-Provide virtual reality (VR) tours of the venue in advance to help attendees familiarize themselves with the space and plan their route.

-Use QR codes to link to accessible versions of printed materials, websites, or other digital resources.

-Offer real-time transcription services through mobile apps or dedicated devices to support attendees who are deaf or hard of hearing.

-Implement indoor navigation systems using beacons or GPS to help attendees with visual or cognitive impairments navigate the venue.

CONTINUOUSLY REFINE YOUR APPROACH TO ACCESSIBILITY

As you implement these strategies, remain open to feedback and continuously seek ways to improve. Think about conducting post-event surveys specifically addressing accessibility and encouraging attendees to provide real-time input during your events.

It’s also worthwhile to stay updated on the latest accessibility guidelines and technologies and to share best practices and lessons learned with other event planners.

Your efforts will result in richer, more diverse, and ultimately more successful corporate events.

 The Bell Tower on 34th is an elegant, accessible event space with valet parking and onsite security serving the Greater Houston area. Our central location is a short drive from the Galleria area and the Houston Heights area.

Learn more about holding a corporate event here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Your Guide to Wedding Day Parent Dances

Your wedding day is full of special moments, but few are as heartwarming as the parent dances.

Whether you're swaying to a classic tune or busting a move to a modern hit, these dances are a beautiful way to honor the love and support of your parents. Let's dive into everything you need to know to make these dances truly unforgettable.

THE IMPORTANCE OF COMMUNICATION

 Before diving into song selection or dance lessons, it's important to have open and honest conversations with the parents involved in these dances. Typically, this includes the father of the bride and the mother of the groom, but modern weddings often adapt to different family structures.

Start by discussing the idea of parent dances with both parents. Some may be excited about the prospect, while others might feel nervous or unsure. Address any concerns they might have early on. Here are some key points to discuss:

-Their comfort level with dancing in front of an audience

-Any physical limitations that might affect their ability to dance

-Their preferences for song genre or style

-Whether they'd like to choose the song or leave it up to you

-If they'd like to take dance lessons or keep it simple and spontaneous

Ultimately, the goal is to create a special moment that everyone feels comfortable with. Involving parents in the planning process will help make that possible.

SELECTING THE RIGHT SONGS

Choosing the right songs for your parent dance is the most important part of planning this portion of your wedding. Here are some tips to help you make the best selection:

Consider the Message

Look for songs that reflect your relationship with your parent. It could be a song about growing up, parental love, or a tune that holds special meaning for you both.

Think about the Mood

Do you want something upbeat and fun, or more emotional and sentimental?

Keep it Danceable

Choose a song with a tempo that's easy to dance to, especially if your parents aren't experienced dancers.

Watch the Length

Aim for songs around two to three minutes long. If your chosen song is longer, consider having your DJ fade it out at an appropriate point.

Be Mindful of Lyrics

Make sure the lyrics are appropriate for the occasion and don't contain any potentially embarrassing content.

Some popular choices for parent dances include "My Girl" by The Temptations, "What a Wonderful World" by Louis Armstrong,” “You Are the Sunshine of My Life,” by Stevie Wonder, and "Wind Beneath My Wings" by Bette Midler.

But don't be afraid to think outside the box and choose something that truly resonates with you and your parent.

Scheduling the Dances

The timing of your parent dances can significantly impact the flow of your reception. Here are some options to consider:

-Immediately after the first dance: This is a traditional approach that keeps all the special dances together at the beginning of the reception. 

-Before dinner: Having the dances before the meal allows you to transition smoothly into dinner afterwards.

After dinner: This option gives guests time to settle in and can help build anticipation for the dances.

Discuss the timing with your wedding planner or DJ to see how it best fits into your overall reception timeline. Remember to consider your parents' preferences as well: Some might prefer to dance early in the reception, while others might want more time to prepare.

PARENT DANCE ETIQUETTE

While there are no strict rules for parent dances, here are some etiquette guidelines to keep in mind:

-Order of dances: Traditionally, the bride dances with her father first, followed by the groom dancing with his mother. However, you can adjust this order based on your preferences and family dynamics.

-Including step-parents: If step-parents are involved, consider how to include them. You might, for example, choose to make a point of dancing with them, too.

-Honoring absent parents: If a parent has passed away or can't attend, consider a moment of remembrance or a special tribute in lieu of the dance.

-Inviting others to join: Some couples choose to invite all parents and children to join them on the dance floor halfway through the song, creating a more inclusive moment.

CAPTURING THE MOMENT: PHOTOGRAPHY TIPS

Your parent dances are moments you'll want to remember forever. Here are some tips for getting the best photographs:

-Brief your photographer: Discuss the parent dances with your photographer in advance. Let them know when the dances will occur and any special moments you want captured.

-Consider the lighting: Make sure the dance floor is well-lit. If possible, have your DJ or venue coordinator adjust the lighting to create a warm, flattering ambiance.

-Capture reactions: Ask your photographer to capture not just the dance itself, but also the reactions of your spouse, other family members, and guests.

-Get close-ups and wide shots: A mix of intimate close-ups and wider shots that capture the whole scene will give you a comprehensive record of the moment.

-Consider a videographer: While photos are wonderful, a video can capture the movement, music, and emotions of the dance in a unique way.

MAKING THE MOST OF THE MOMENT

Your parent dance is more than just a tradition, it’s an opportunity to express gratitude, love, and the unique bond you share with your parents.

Here are some ways to make the most of this special moment:

-Practice, but don't over-rehearse: A little preparation can boost confidence, but don't aim for perfection. The authenticity of the moment is what makes it special.

-Consider adding a personal touch: Some couples choose to share a few words with their parent before or during the dance or present them with a small gift.

-Embrace emotions: It's okay to laugh, cry, or just smile. These genuine emotions will make your photos and memories even more precious.

ADDITIONAL CONSIDERATIONS

-Dance lessons: If you or your parents are nervous about dancing, consider taking a few lessons together. This can be a fun bonding experience and boost everyone's confidence.

-Shoes: Make sure you and your parents wear comfortable shoes for the dance. Consider having a change of shoes available if needed.

-Alternatives to dancing: If a parent is unable to dance due to health issues, consider alternatives like a special toast or a seated "dance" where you can still share a moment together.

-Cultural traditions: If you're incorporating cultural elements into your wedding, research how parent dances are traditionally handled in your culture and consider ways to honor these traditions.

We encourage you and your parents to focus being fully present during your dances and enjoying them. And don’t worry about your dance steps or the audience. What matters most is the love and appreciation you're expressing.

The Bell Tower on 34th, one of the leading wedding venues in Houston, is known for our beautiful grounds, full planning services, and talented chef.

Our venue serves couples throughout southeast Texas.

Learn more about holding a wedding here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

Planning a Memorable Milestone Anniversary Party

Imagine a room filled with laughter, tears of joy, and heartfelt embraces—a scene that captures the essence of a milestone anniversary party.

If you're gearing up to plan a celebration for your parents, grandparents, or other loved ones in your life, this blog is your go-to resource for creating a heartfelt event that reflects their love, legacy, and the joy of reaching this remarkable milestone.

START BY SETTING A BUDGET

 Once you commit to organizing an anniversary party, one of your first steps should be figuring out how much you can spend. Start by evaluating your current financial situation, including your income, savings, and your financial obligations. Be realistic about how much you can comfortably allocate to the party without causing financial strain.

 It helps to have a rough idea of what kind of expenses you could be looking at. Take some time to gather information on the average costs of various party elements in your area. Research venues, catering options, entertainment, decorations, and any other services you’re interested in. Get quotes from vendors and compare prices to estimate your overall expenses.

 From there, set a rough budget based on your priorities for the party. What would you consider the most important elements of the party. Is it the venue, food, and decorations? Or do you want to splurge on a videographer or special entertainment? Allocate the largest portions of your budget to the party elements that you think will mean the most to the guests of honor.

Remember that many of your expenses will be directly impacted by the number of people at your party. If you’re looking for ways to keep costs manageable, narrow your list to the anniversary couple’s closest friends and family.

 Another important part of this process will be open communication. If you're planning the party with siblings or other family members, you should have a conversation about what you’re thinking of spending and everyone's financial contributions. You’ll need to know if your family is comfortable with your proposed budget or if you need to make some adjustments.

Pro tip:  As you create your budget, factor in a contingency fund. It's always a good idea to set aside 10-15% of your budget for unforeseen expenses.

PLANNING STEPS

Armed with spending guidelines, you can start making key event decisions, beginning with when and where you’ll be holding the party. Get input on the date from the couple of honor and possibly some must-be-there guests like their children, grandchildren, and closest friends.

As for the party location, ideally, you’ll want to start your research at least six months in advance. In addition to their rates, look into factors like capacity, ambiance, amenities, and accessibility for guests.

More planning considerations include:

 Delegation

See if any of your family or friends can help you with tasks like contacting relatives, organizing photo albums, or preparing speeches. You don’t have to carry all of the event-planning duties on your shoulders.

Vendors

Are you thinking of hiring a professional photographer, caterer, or baker? Begin your research as soon as possible. Be clear on what they do and don’t do. If you’re talking with a caterer, for example, ask if they provide full-service catering or just drop-off service. And see kind of customer reviews they have—especially for parties.

Checklist and Timeline

One helpful planning tool is to create a checklist. It helps you make sure nothing important slips through the cracks—and there’s something satisfying about checking off items you’ve completed.

Include items like venue booking, guest list creation, invitation design, menu selection, and entertainment arrangements.

Communication Strategy

We strongly encourage you to maintain clear lines of communication with family members, vendors, and the anniversary couple. Schedule regular check-ins or meetings to review progress and address any concerns.

Just In Case

It’s also well worth the time to plan for what-ifs like last-minute cancellations or weather emergencies. Will your vendors work with you to re-schedule? What’s your venue’s policy on expanding your guest list?

When we talk with people about planning events, we always recommend investing in event cancellation and postponement insurance. It will help you offset lost deposits and other expenses should you be forced to change your plans at the last minute.

INVITATION TIPS

Part of your planning process will involve selecting, wording, and sending invitations. As you consider your options, let the anniversary couple’s personalities and preferences be your guide. Are they classic and elegant, fun and playful, or modern and minimalist? Tailor the design to their taste.

 If you have a theme for the party, like Vintage Romance or Hollywood Glamor, you can always incorporate elements of it into your invitation design.

Another nice touch would be to use a photo of the couple from their wedding day, a recent picture, or a collage of photos from throughout their marriage.

As for the invitation wording, the tone depends on how formal you’re making the party, the theme, and, again, what would resonate with the couple. No matter how formal or relaxed the wording is, you’ll need to include all of the essential details: the couple's names, the date, time, and location of the party, RSVP information, and any special instructions (e.g., dress code, gift preferences).

If you feel comfortable with it, add a personal message or a heartfelt quote that celebrates the couple's love and journey together. This makes the invitation more meaningful and sets a warm tone for your event.

A few more invitation tips:

-Order extra invitations: If you’re going with print invitations, it’s a good idea to order a few extras in case of addressing errors or last-minute additions to the guest list.

-Proofread: Double-check all the information on the invitations before sending them out to avoid any embarrassing mistakes.

-RSVP deadline: Set a clear RSVP deadline to help you finalize the guest count and make necessary arrangements.

-Ask about dietary restrictions: Encourage guests to add information about food allergies and other dietary restrictions when they RSVP.

-Follow up: If you haven't received RSVPs from some guests, don't hesitate to follow up with a phone call or email.

PLAN FOR OUT-OF-TOWN GUESTS

If you’re expecting a large number of out-of-town guests, look into reserving a block of rooms at a nearby hotel at a discounted rate. You can include the details in the invitations or on a separate insert.

If a hotel block isn't feasible, suggest alternative accommodations like Airbnb rentals or bed and breakfasts in the area.

Another nice touch would be to create a welcome packet for each out-of-town guest. You could include information about the local area including restaurant recommendations, attractions, and activities they might enjoy during their stay. Top it off with a handwritten note expressing your appreciation for their attendance and offering any assistance they might need during their visit.

MENU PLANNING

Good food makes a great party even better. As you plan your party menu, start with the anniversary couple’s favorite dishes and add some choices for people with different tastes, along with options for those with dietary restrictions.

If you’re working with a professional caterer, schedule tastings well in advance and discuss your special requests.

Beverages

As for drinks, plan to offer a mix of alcoholic and non-alcoholic options. One growing trend for anniversary parties is to create a signature cocktail named after the couple or inspired by their story.

Desserts

Just like weddings, cake is usually the centerpiece at anniversary parties. Again, consider the couple's taste preferences and any dietary restrictions.

For variety, offer a dessert bar with smaller treats like cupcakes, cookies, or fruit tarts.

Or, if the couple has a sweet tooth, you can always hire an ice cream truck or set up a candy buffet for a fun, nostalgic touch.

A few more tips:

-Use elegant serving platters and utensils to elevate the look of your food stations.

-Label dishes, especially if you have guests with dietary restrictions.

-Consider the flow of your food service. Will it be a seated dinner, buffet-style, or passed hors

-To personalize the party, print custom napkins with the couple's names and anniversary date.

-Use edible flowers or personalized chocolate pieces as garnishes.

-Create menu cards that explains the significance of certain dishes, if applicable.

DECORATION IDEAS

Here are some decoration ideas to help you create a festive and romantic ambiance:

Color Scheme

Choose colors that reflect the couple's tastes. Or you can use the traditional colors associated with their anniversary year (e.g., silver for 25th, gold for 50th). Use these colors in tablecloths, napkins, balloons, and floral arrangements for a cohesive look.

Centerpieces

Create centerpieces using photos of the couple throughout their years together. Incorporate elements that represent their shared interests or hobbies. For a romantic glow, use candles or fairy lights.

Photo Display

Another heartwarming touch would be to set up a timeline of photos showing the couple's journey together. You can display the photos on a wall or use them to form a backdrop for guests to take pictures in front of.

Floral Arrangements

If you’d like to have floral arrangements, include the anniversary couple's favorite flowers or recreate elements from their wedding bouquet. If you’re looking for ways to keep costs down, use seasonal blooms.

SPECIAL TOUCHES TO HONOR THE COUPLE

To make the anniversary couple feel truly special, think about incorporating these thoughtful elements into your celebration:

-Create a "This Is Your Life" presentation with photos and stories from their life together.

-Set up a memory box where guests can leave written recollections or well-wishes.

-If the couple is open to it, organize a brief vow renewal ceremony as part of the celebration.

-If you’re lining up a band or DJ, plan to play the couple's wedding song and invite them to share a special dance.

-Compile video messages from friends and family who couldn't attend, or from all guests as a surprise.

-Coordinate a group gift from all the attendees, possibly something related to the traditional anniversary gift for the couple’s year.

-Create a unique guest book, like a signed photo frame or a book filled with photos of the couple where guests can write messages.

-Arrange for a surprise appearance by a loved one who lives far away or couldn't originally attend.

-Create a time capsule with the couple, to be opened on their next milestone anniversary.

-Organize a series of heartfelt toasts from close family and friends.

-Set up a "This Is Your Life" style presentation, highlighting key moments in the couple’s relationship.

The Bell Tower on 34th is one of the leading luxury event venues in Texas, known for our beautiful grounds, grand staircase, and decadent, Old World atmosphere.

Our experienced team works closely with customers to help them realize their event vision.

Contact us to learn more about holding a celebration here.

 The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355

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